HomeMy WebLinkAbout12/09/2004 - Regular Minutes City Council CITY OP COLLEGE STATION
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Mayor
Ron Sfivta
Mayor Pro Tempore
Denms Maloney
City Manager
Thomas E Brymer
Minutes
College Station City Council
Workshop and Regular Meeting
Thursday, December 9, 2004 at 2:00 p.m. and 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
City Council
James Massey
John Happ
Robert Warem8
Susan Lancaster
Nancy Ben'y
COUNCIL MEMBERS PRESENT: Mayor Silvla, Mayor Pm Tem Maloney, Massey, Happ,
Warelng, Lancaster, Ben~
STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney
Cargill Jr. City Secretary Hooks, Assistant City Secretary Casares
Mayor SiIvia called the meeting to order at 2:05 p m.
Workshop Agenda Item No. I -- Discussion of consent agenda items listed for Regular
Council Meeting.
I 1 10 - Presentation~ discussion and possible action regarding an Interlocal Agreement with
the Texas A&M University Department of Atmospheric Sciences to place on air quality
monitoring station m Lick Creek Park.
Assistant Parks and Recreation Director Eric Ploeger explained the terms of the agreement and
the expiration date of October 3 I. 2006 He noted that upon the expiration of the agreement .
the parties may renegotiate the terms of the agreement.
Workshop Agenda Item No. 2 -- Presentation~ discussion and possible action on the City's
Wireless Plan and a draft update of the City's Technology Plan as it relates to the
Strategic Plan.
OTIS Director Olivia Burnside presented the Five Year Technology Plan. The Five Year
Technology Plan was prepared annually in support ofthe City Strategic plan and as a part of
the budget preparation process. The plan was finalized once the budget ~s set and provides a
planning tool for technology throughout the city The planning process involved requirements
to maintain the current level of technology as well as new technologies which may provide
more efficient service or enhance the services provided to citizens. Each project was evaluated
based on cost eft~ctlveness, customer service provided, and how well ~t integrated with
existing technology
The Wireless Plan was developed in response to the need to have faster netv~ork connects to
City buildings without fiber connectivity and the need to give field workers access to the
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computer system required in doing their jobs. The plan was provided to each Council
member. No formal action was taken
Workshop Agenda Item No. 3 - Presentation~ discussion and possible action re~ardinR
the drafted briefing report on Issues at the Upcoming 79m Legislative Session in Texas.
Manager of Special Projects and Legislative Affairs Don FaTzino presented a Briefing Report
on Issues for the Upcoming 79th Legislative Session. The report was designed to cover
most important seven issues concermng the City of College Station and Bryan. and ,ncluded
additional issues of concerns The following list entads issues of concern to local govermnents
in Brazos County
· Tax Appraisal Caps
· School Refinance Reform
· Transportation
· Telecommunications
· Collective Bargaining
· Annexation
· Water
Other issues Of concern:
· Rezoning
· Right-of-way authority
· National Fire Protect,on Associat,on Standard 1710
· Regulation of firearms
· Current Local Revenue Sources
· E-Commerce and lntemet Sales Tax
· Library Funding
· Restriction of Municipal Building/Development -Related Fees and Permits
· Health Care Costs
· Local Control
· State Fees
· Unfunded Mandates
· Elections
· Legal Notices
· Sales Tax
· Parks and Wildlife
· Homeland Security
After a brief d,scuss~on, the consensus of the City Council was to add Mulu-Modal and Higher
Educauon to the list in the Legislative Briefing Report
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Workshop Agenda Item No. 4 - Discussion and possible action on future agenda items -
A Council Member may inquire about a subject for which notice has not been given. A
statement of specific factual information or the recitation of existing policy may be given.
Any deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting.
Council member Berry requested a workshop agenda item regarding utility assistance program
Mayor Pro Tern Maloney expressed the need for a no left tnm s~gn on George Bush Drive from
the Shopping Center at Texas and George Bush. He also pointed out parking problems on Park
Place and Anderson.
Mayor Pm Tem Maloney requested a workshop agenda and executive session item regarding
economic development within Wolf Pen Creek Corndor.
City Manager Brymer noted that the traffic calming project and parking issues on Dexter Street
will be presented to Council at the beginning of next year.
Workshop Agenda item No. 5 -- Council Calendars
Agenda Planning Calendar
December 6 Dr. Gary Halter Reception J. Wayne Stark Galleries 3 p.m
December 7 Senior Passport Reception - Annenberg Presidential Conference Center 9:30 -
11:00 a.m
December 7 Inner Circle Luncheon - Aunenberg Presidentml Conference Center I I 45 am.
December 7 Transportation Committee - 5:00 p.m
December 8 Holiday Open House - Council Chambers 2:00 - 5:00
December 9 Workshop and Regular Council Meeting - 2 00 pm.
December 14 Sky Cutter Art Dedication -4:30 p.m.
December 15 Intergovernmental Meeting - Brazos Center- 8 30 am.
December 16, 17 Tex-21 Meeting - Corpus Christi - 8 30 a m.
December 21 Chamber of Commerce Meeting - 8:00 a.m.
December 21 City Council Workshop and Regular Meeting 3:00p.m.
December 24 Christmas Holiday - Office closed
December 27 Christmas Holiday - Office closed
January 3 New Year Hohday - Office closed
Workshoo A~enda Item No. 6 -- Diseussion~ review and possible action regarding the
following meetings: Brazos County Health Department~ Brazos Animal Shelter~ Brazos
Valley Council of Governments~ Cemetery Committee~ City Center~ Design Review
Board~ Facade Improvement Program Advisory Committee~ Fraternal Partnership~
Historic Preservation Committee~ Intergovernmental Committee and School District~
Joint Relief Funding Review Committee~ Library Committee~ Metropolitan Planning
Organization~ Parks and Recreation Board~ Planning and Zoning Commission~ Sister
City Association~ TAMU Student Senate~ The Research Valley Partnership~
Transnortation Committee~ Wolf Pen Creek Oversight Committee~ Zoning Board of
Adjustments~ (see attached posted notices for subject matters}.
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Mayor Pro Tern Maloney presented a report from the meeting held by the C~ty Center
Committee.
Mayor Silvla presented a report on agenda items considered at Ibc meetings of the Brazos
Animal Shelter and the Brazos Valley Council of Governments
Council member Wareing expressed positive comments regarding the Excellence in Public
Service meeting with guest speaker Arnold Schwarzenegger, 38~h Governor of California.
Workshop Agenda Item No. 7 -- Executive Session
At 4:12 p m. Mayor SIIv,a announced in open session that the City Council would convene
into executive session pursuant to Sections 551.071 and 551.074 of the Open Meetings Act, to
seek the advice of the city attorney with respect to pending and contemplated htigation and the
appointment and evaluation of public officers
Council recessed for a short break at 4'13 p.m.. and returned to the executive session at 4 20
pm.
Cause No. 52,434-361, Brazos County - College Station v Wolf Pen Creek, Ltd, et al
TCEQ Docket No. 2002-1147-UCR, Applications of Brushy Water Supply and College Station
{Westslde/Highway 601
TCEQ Docket No. 2003-0544MWD; Application of Nantucket, Ltd.
TXU Lone Star Gas Rate Request
Cause No 03-002098-CV-85, Bmzos County - College Stauon v Wellborn Special Utihty
District
Cause No. 04-002379-CV-272, Brazos County - JK Development v. College Station
Personnel {Gov't Code Section 551.074 }; possible action
The City Council may deliberate the appointment, employment, evaluation, reassignment,
duties, discipline, or &smissal of a public officer. After executive session discussion, any final
action or vote taken will be in public. The following public officer(s} may be discussed
City Attorney evaluation
City Secretary evaluation
Council self evaluation
Workshop Agenda Item No. 8 -- Final action on Executive Session~ if necessary.
Council returned from executive session at 6:51 p.m. Action was taken following the regular
meeting.
Regular Meetinn
Mayor Silv~a called the regular meeting to order at 7:00 p m with all council members present
He led the audience in the pledge of allegiance.
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Mayor Silvia and members of the Historic Preservation Committee recognized Dr. Woodcock
and Texas A&M University Architecture Class for their excellent research and reports from a
class project
Mayor Silwa and Marsha Sanford, Chairman of the Hist#nc Preservation Committee presented
the Historic Home Plaque #75 to Mr. Dennis Berth#Id and Pam Mathews.
Laura Glenn presented Keep Brazos Beautiful Awards to three College Station rcc~pients
The recipients were:
Holiday RV Park Business Award
Katie Youngblood, FoxFire Homeowners Association. Good Neighborhood Award
Katherine Elf#d, City of College Station. Litter Watchdog Award
Mayor Silvia presented the Texas Amateur AthleUc Federation Athletes of the Year award to
Scan O'Sbea, and Stacie O'Shea, 4903 Firestone Drive
Regular Agenda Item No. 10 - Hear Visitors:
Mr David Krenek, 2718 Brookway Drive, expressed concerns regarding a report on Sw~tch
Station Road
Jessica Jimmerson. 3211 Westwood Main, addressed the City Council regarding the proposed
Northgate open container ordinance.
Brittney Morris. 301 Krenek Tap, conveyed comments regarding the proposed Northgate open
container ordinance
Consent A~enda
Approved by common consent the minutes for City Council Workshop and Regular
Meeting October 21, 2004 and Special Meeting November 17, 2004.
11.2
Approved by common consent Resolution No. 12-9=2004-11.02~ a construction contract
with TEXCON to install hot m~x asphalt concrete for the maintenance of streets as part of
the Thoroughfare Rehab Project #ST0402 CBid 004-97) for $123,266 79.
11.3
Approved by common consent Resolution No. 12-9-2004-11.03~ a professional service
contract for Program Management, Technical Assistance, Environmental Compliance and
Construction Quality Assurance at the State Highway 30 Landfill Project to CSC
Engineering and Environmental Consultants, Inc. m the amount not to exceed
$1,127,500
114
Approved by coramon consent Resolution No. 12-9-2004-11.04~ a construction contract
wzth M. Hanna Constructton Co., Inc. in the amount of $2,202,895 00 for the
construction of Phase 1 Final Cover and Gas Collection System at the Rock Prairie Road
Landfill
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11.5
Approved by common consent a purchase agreement contract #04-112 to Mustang
Caterpillar for $342,895.00 to provide a comprehensive global positioning satellite lOPS1
and computer aided earthmoving system for the Rock Prairie Road landfill
11.6
Approved by common consent Resolution No. 12-9-2004-11.06 the award of an annual
agreement for gasoline and diesel fuel, contract #05-056, Brenco Marketing Corp.
totaling $569,830.00.
11.7
Approved by common consent Change Order No 2 to the Greens Prairie Road
construcuon contract which totaled $114,861.80. Change Order included $83,180 for
new center median landscaping and irrigation, and $31,681.00 for miscellaneous items.
11.8
Approved by common consent a contract for NaviLlne Software License and Services
Agreement w,th Sungard HTE for an amount not to exceed $88,301 and hardware
purchase from CISV vendors not to exceed $17.144 for a total of $105.445
I 1.9 Approved by common consent an agreement with The 12~h Man Foundation for
placement of banners on street light poles within City rights-of-way.
I 1.10 Approved by common consent an Interlocal Agreement with the Texas A&M University
Department of Atmospheric Sciences to place an air quality monitonng stat,on in Lick
Creek Park
Regular A~enda
Regular A~,enda Item No. 12.1 - Public hearing~ discussion and possible action on a
Rezoning for Lot 2~ Block A and Lots I and 2~ Block B of the Hane¥-Highwa¥ 6
Subdivision consisting of 5.69 acres generally located near the Northeast corner of Texas
Avenue at Deacon to amend the current PDD Planned Development District to include
Vehicle Rental as a permitted use.
This item was removed from the agenda by the applicant.
Regular A~enda Item No. 12.2 - Presentation~ discussion and possible action on the 2004
Gainsharing Distribution.
Jeff Kersten remarked that the galnshar,ng program was designed to share with the employees
the successes of being efficient, highly productive, innovative and creative Gainshanng ,s a
component oflhe City's compensation system and a tool to encourage employees to discover
ways to reduce cost and generate budget savings. The savings is shared throt,ghout the City
and the employees. This is the eighth year of the Gainsharing Program
The gamshanng distribution was determined by calculating the unexpended funds in the FY
2004 operating budgets. Th,s total is reduced by items called deferrals that are not true gains
Mayor Pro Tern Maloney moved to approve the 2004 Gainsharing Distribution to eligible
employees. Council member Wareing seconded the motion, which carried unanimously. 6-0.
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FOR: Silvla. Maloney, Happ. Waremg, Lancaster, Berry
AGINST. None
ABSENT: Massey
Regular Agenda Item No. 12.3 - Presentation, discussion and possible action on a request
for Oversize Pnrtieipntion (OP) for a proposed extension of Dartmouth Drive south of
FM 2818. The ndditionnl pavement and oversized wnterline add a total cost of
$77~654.55.
Director of Public Works Mark Smith remarked that this item was requested by the developer
of Cotton subdivision, for City partlctpation in the construction cost of Dartmouth Drive and
the adjacent waterline associated with the roadway in accordance with City Code of
Ordinances Chapter 9 Subdivision, Section 9, Responsibility for payment for installation costs.
The proposed extension of Dartmouth Drive is approximately 700 feet and extends from the
intersection of FM 2818 to the south The proposed minor arterial will be 70 feet wide v~lth a
15 foot median The requesled oversized participation associated with the street will cost
$71. 480.00.
City staff bas determined a 12 inch waterline is necessat3' for the future extension of the
waterline south to Texas as well as north or'this site through the future City Center site. The
developer has demonstrated, with a fire glow analysis, that an 8 inch waterline is adequate for
the proposed development The requested oversized participation associated with the waterline
will cost $6, 174 55.
The total project construction cost is estimated at $209.684.25. The City participation at
$77,654.55 would bring the City's portion to 19%.
Council member Happ moved to approve a request for oversize participation for a proposed
extension of Dartmouth Drive south of FM 2818. Council member Berry seconded the motion,
which camed unanimously. 6-0.
FOR: Silvla, Maloney, Happ, Wareing, Lancaster, Berry
AGINST: None
ABSENT: Massey
Regular Agenda Item No. 12.4 -Presentation, discussion and possible action on n
Memorandum of Agreement in the amount of $24~400 between the City and TEEX for
technical assistance in the development of uniform drainaue design ~,uidelines for College
Station and Br~an.
Director of Public Works Mark Smith remarked that the agreement with the Texas Engineering
Extension Service (TEEX) allows TEEX to provide services consisting of facilitating
meetings, and developing a draft uniform drainage design guidelines The work should be
completed by the end of August, 2005.
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In a separate interlocal agreement, the cities of Bryan and College Station agree to share,
equally, the cost of this agreement. The ILA with Bryan has the C~ty of Bryan reimbursing
College Station $12,200 for its share oflhe costs.
Mayor Salvia opened the floor for public comments. No comments were received. The floor
was closed..
Council member Happ noted his abstention from Regular Agenda Item 12.4.
Mayor Pro Tern Maloney moved to approve the Memorandum of Agreement in the amount of
$24,400 between the City and TEEX for technical assistance m the development of umform
drainage design guidelines for College Station and Bryan. Council member Waremg seconded
the motion, which carried by a vote of 5-0.
FOR: Silvia, Maloney. Wareing, Lancaster, Berry
AGAINST: None
ABSENT Massey
ABSTAINED. Happ
Regular Agenda Item No. 12.5 -- Presentation, discussion and possible action on an
Interlocal Agreement between Bryan and College Station Drovidin~ for sharin~ the cost
of an agreement with TEEX for technical assistance in the development of uniform
drainage desian auidelines for College Station and Bryan.
Council member Happ noted h,s abstention from Regular Agenda Item 12 5
Director of Publ,c Works Mark Smith noted that the interlocal agreement between the cities of
Bryan and College Station, the two c~ties agree to share, equally, the cost of this agreement.
The I LA with Bryan has the City of Bryan reimbursing College Station $12.200 for its share of
the cost The agreement with the Texas Engineering Extension Servtce (TEEX) allows TEEX
to provide serwces consisting of facilitating meetrags, and developing draft uniform drainage
design guidelines
Mayor Pro Tem Maloney moved to approve the lnterlocal Agreement between City of Bryan
and College Station providing for sharing the cost of an agreement with TEEX for technical
assistance in the development of uniform drmnage design guidehnes for College Station and
Bryan Council member Wareing seconded the motion, which camed unanimously, 5-0.
FOR: Salvia, Maloney, Ware~ng, Lancaster, Berry
AGAINST. None
ABSENT: Massey
ABSTAINED' Happ
Regular Agenda Item No. 12.6 -- Presentation~ discussion and possible action to approve
a contract for the purchase of Click2Gov Planning and Zoning module Software License
and Services Agreement with Sungard HTE for an amount not to exceed $10.580.
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Director of Office of Technology and Information Services Olivia Burnside remarked that this
sol, ware module will enable both citizens and developers to view information regarding
specific Planning and Zoning projects and track their application status online This software
module will tmprove efficiency, access to reformation, and communicatmn with our
customers. This project was included in the Technology Plan.
Council member Wareing moved to approve a contract for the purchase of Click2Gov Planning
and Zoning Module Software License and Servme Agreement with Sungard THE for an
amount not to exceed $88,301 and hardware purchase from CISV vendors not to exceed
$17.144 for a total of $105.445. Council member Happ seconded the motion, which carried
unanimously. 6-0.
FOR: Silvla. Maloney. Happ. Wareing, Lancaster, Berry
AGAINST: None
ABSENT: Massey
Regular Agenda Item No. 12.7 - Presentation, discussion and possible action annrovin~
Amendment I to the Real Estate Contract previously approved by Council and
authorl-ln~, the Mayor to si~n same~ which will finalize the purchase of real nroDert¥
needed for the relocation of Fire Station No. 3 to Barron Road.
Fire Chief Dave Giordano noted that the new fire station was necessary in order for the Fire
Department to meet the recommended response criteria of five minutes to 90% of the resident
population With the addition of Fire Station No. 5 on Greens Prairie Road, coupled with the
change to one-way traffic on the SH-6 frontage roads, the station should be relocated to Barron
Road to serve southern College Station Construction should begin in 2005, with opening of
the station estimated to be in the summer or fall of 2006 After considering the location and
physical attributes, staff believed this was the best site for Fire Station No. 3.
Mr. Giordano described the findings of the site selection process and briefed the Council with
the results of three neighborhood meetings.
Mayor Sdvia opened this item for public comments.
Council member Massey amved at the Regular Meeting at 8'25 p m.
The following citizens addressed the Council regarding the relocation ot' Fire Station No 3
Kent Knudsen, I 112 Mallory Court
David Rudd, 1201 Skyline Court
Betty Milbum, 1215 Skyline Court
Jen Ninon, 1213 Skyline Court
Les Flechtner, 1213 Baywood Court
Kerie Martin, 1217 Baywood Court
Joan Gham, 11 I 0 Coebum Court
Mayor closed the floor to further comments.
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Council recessed for a short break at 9.12 p.m, and reconvened the regular meting at 9-25 p m
Council member Happ moved to postpone this item until the December 21,2004 City Coancil
meeting and dtrected staffto list the agenda item as a public hearing. Council member Berry
seconded the motion, which carried by a vote of 4-2-1.
FOR: Happ. Waremg, Lancaster, Berry
AGAINST: Silvia, Massey
ABSTAINED: Maloney
Regular ARanda Item No. 13 -- The City Council may convene the executive session.
followin~ the regular mce:~ng to discuss matters posted on the executive session agenda
for December 9.2004.
At 9:45 p m, Mayor Silwa announced m open session that the City Council would reconvene
into executive session pursuant to Sections 551 071 and 551.074 of the Open Meetings Act. to
seek the advice of the city attorney w~th respect to pending and contemplated htigat~on and the
appointment and evaloauon of a public officer.
ReRular Agenda item No. 14 -= Final action on executive session~ if necessary.
Mayor Pro Tern Maloney moved to increase the City Attorney and the City Secretary salary by
5%'effective October 1, 2004. Council member Happ seconded the mouon, which carried by a
vote of 5-0.
FOR. Sflvia, Maloney, Massey, Happ, Berry
AGAINST: None
ABSENT. Wareing, Lancaster
Regular Agenda item No. 15 -- Adiourn.
tlearing no objections, the meeting adjourned at 12' 15 am. Friday, December 10, 2004
C~ty Secretary (?ounie l-looks
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