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HomeMy WebLinkAbout06/10/2004 - Regular Minutes City CouncilCollege Station, Embracing the Past, Exploring the Furore Mayor Ron Sdwa Mayor Pro Tempore Denms Maloney C~ty Manager Thomas E Brymer City Council James Massey John Happ Robert Waremg Susan Lancaster Nancy Berry Minutes College Station City Council Workshop and Regular Meetings Thursday, June 10, 2004 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers, I 101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor SiIvla, May Pro Tern Maloney, Council members Massey, Happ, Waremg, Lancaster, Berry STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, Cl~y A~tomey Cargill Jr., City Secretary Hooks, Director of Budget and Strategic Planning Kersten, Director of Parks and Recreatmn Beachy, Staff Planner Hltchcock, Staff Planner Fletcher, Assistant to the City Manager Curtis, Assistant City Secretary Casams Mayor Sdvla called thc meeting to order at 3:00 p.m. Workshop Agenda Item No. I - Discussion of consent agenda items listed for Regular Council Meeting. No Items were removed for discussion Workshop Agenda Item No. 2 - Joint meeting with the Parks and Recreation Advisory Board for discussion and possible action regarding neighborhood park Improvements and a proposal to light soccer fields Director of Parks and Recreation Steve Beachy Introduced the Parks and Recreation Board members Acting as Chamnan for the Parks and Recreation Board Glen Davis called the Parks and Recreation Board to order at 3 01 p m Mr Beachy presented a brief overview of the proposal for lighted soccer fields and neighborhood park improvements, which included a letter of request for field lighting from three soccer orgamzat~ons and a summary of the motions from the Parks and Recreation Board meeting held on June 8. 2004. when these ~ssues had been discussed and voted on by the Board The request for soccer field hghtmg was based on the priority needs of the local soccer orgamzatlons Part of their request was for the hghtmg of three fields at Central Park for practice purposes He Offi~c of the On Secretarl' CollLge Statton. TL fas Council Meeting 6/I 0/04 Page 2 described the proposal for the development of four neighborhood park s~tes w,th pr, onty estabhshed as follows: Steeplechase 2. Umverslty Park 3 Woodland Hills 4. Eastgate Mr. Beachy noted that any projects requiring funding would be considered as a part of the budget process for the upcoming FY 2005 Budget. However, funds ex~st now to move forward on elecmcal design for any soccer fields Council determines need lighting so that the construction could be expedited m FY 2005. Mayor Sfivla requested that the Parks and Recreation Board establish a policy, that in the future all proposed soccer fields would include hghts After a brief discussion, Councd member Massey moved to commit to lighting three fields at Central Park so that the design work could begin, and consider funding for the four existing fields at Veterans Park and Athletic Complex and the development of the four neighborhood park sites as part of the FY 2005 budget process, and support a grant application with priority going to the Central Park fields Council member Berry seconded the motion, which earned unammously, 7-0. FOR. Sflvm, Maloney, Massey, Happ, Waremg, Lancaster, Berry AGAINST: None Council recessed at 4'09 p.m. for a short break and returned to the workshop meeting at 4'20 pm. Workshop Agenda Item No. 2 - Presentation~ discussion and possible action on the Ci~'s Financial Forecast. Budget and Strategic Planmng Director Jeff Kersten described the financial forecast for the Debt Services Fund and General Fund. Staff made remarks about other factors that may impact the C,ty's financial forecast, such as school finance reform, and sales tax No formal action was taken. Workshop Agenda Item No. 4 - Presentation~ discussion and possible action on follow-up to the May 25~ 2004 Council Retreat relating to Council effectiveness and Workshop format. City Manager Tom Brymer remarked that the Council discussed various topics and performed var,ous exercises to examine their effect,veness as a governing board. At that time, the Council Prowding Customer Sera,ce Ercellence O.~tce of the Ctn Sec,'~tar~. CMlegc St~ttton. Tenets Council Meeting 6/10/04 Page 3 determtned that they would like to have additional time for follow-up on strategic plan related issues The purpose of this ttem would allow discussion and begin to determine specific ways the Conned can improve areas in which they identified to be more effectwe Mr Brymer proposed the following recommendations: Regular schedule council time for policy d~scuss~on as it relates to the Strategic Plan · Use time consideration for choices · Set a policy discussion calendar that follows the Council's Strategic Plan · May Retreat - Council governance, relations, team effectiveness · June and July - Work on Strategic Plan for FY 2005 and "the Hedgehog Concept" · August and September- Work on and adopt FY 2005 Budget · January and February- Conned retreat to revisit/assess FY 2005 Strategic Plan · Develop a professmnal development learning calendar for the remainder of 2004 · Continue with professional development on an on-gumg bas~s · Utilize the ten Prmclples of Effective Council as part ora quarterly self-evaluation No fonnal action was taken Workshop Agenda Item No. 5 - Discussion and possible action on future agenda items - A Council Member may inquire about a subiect for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subiect on an agenda for a subsequent meeting. No Items were requested. Workshop Agenda Item No. 6 - Council Calendars Agenda Planning Calendar as of June 4, 204 Scheduling of Strategic Planning Session June 5 Lick Creek Trails Dedication and National Trads Day Celebration, 9:00 a.m. June 7 City Center Meeting, 6 00 p in Admlmstrative Conference Room June 8 Fire Station #5 Groundbreak~ng. 3:00 p.m., 601 Greens Prairie Road June 8 Transportation Committee Meeting, 5 00 p.m. Administrative Conference Room June 9 Newman 10 Business Performance Awards Luncheon, I 1:30 a.m., Hilton June 1 ! Summer Fest, Adamson Lagoon, 5'30 p m - 9 00 p.m. June 15 Chamber of Commerce Board Meeting, 8 00 a m, Chamber of Commerce Board Room, 4001 East 29~h Street, Bryan June 15 E-Waste Resource Management Seminar, 8 00 am., Austin Mamotx at the Capitol June 16 Research Valley Partnership Board of Directors Meeting, 3'00 pm., Chamber of Commerce Board Room, 4001 East 29th Street, Bryan June 21 Intergovernmental Committee Meeting, 12.00 p.m., City of College Station, Administrative Conference Room June 24 Health and Safety Expo, 10:00 a.m. - 4 00 p m, Bazos Center Provtdlng Cttstomer Setn.tce Excellence O(t~tt¥ of the Clt~ Sec~lat~ College Statton Tcra~ Council Meeting 6/10/04 Page 4 Workshop Agenda Item No. 7 - Executive Session At 5 39 p.m., Mayor Sflvla announced in open session that the City Council would convene into executive session pursuant to Sect,ons 551.071 and 551.087 of the Open Meetings Act, to seek the adv,ce of the oty attorney with respect to pending and on contemplated litigation and to consider economic development negot,atlons. Cause No 52,434-361. Brazos County- College Station v Wolf Pen Creek, Ltd., et al. Case No G-02-108, U S Dlsmct Court - Lester v College Station and P~ersall TCEQ Docket No. 2002-1147-UCR: Applications of Brushy Water Supply and College Stanon (Westslde/Highway 60) TCEQ Docket No. 2003-0544MWD, Application of Nantucket, Ltd TXU Lone Star Gas Rate Request. Cause No 03-002098-CV-85, Brazos County-College StaUon v Wellborn Special Utility District Cause No. 04-000708-CV-361, Brazos County- College Stanon v. Westfield Addition, Ltd, et al Civil Action No H-04-1921, U S Dismct Coun (Houston) - Blue Dolphin, Inc v College Station Economic Incentive Neeotiauons I Gov't Code Section 551.087}, possible action The City Council may deliberate on commercml or financml information that the City Council has received from a business prospect that the C~ty Council seeks to have locate, stay or expand m or near the city w~th which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s} may be discussed I. The proposed city conference center and associated privately developed hotel. Workshop Agenda Item No. 8. - Final action on Executive Sesslon~ if necessary. Council recessed from executive session at 6:58 p.m. No action was taken Regular Meetine Mayor Sllvla called the regular meeting to order at 7'00 p m. with all council members present. He led the audience in the pledge of allegiance Presentations Vera Sobs, Supervisor of pools. Parks and Recreation Department, was recognized as hometown hero by the Bryan-College Station Convention and Visitors Bureau. Mayor Silvla presented Scott Mears w~th a two-year service plaque for his service to the citizens of College Station. Provtdmg Customer Service Excellence OJftcc of thc Ctn Secretary College Statton Teras Council Meeting 6/I 0/04 Page 5 10. Hear Visitors No one came forward to address the C~ty Council Consent Agenda I I. I Bid No. 04-50 - Approved by common consent the purchase of an underground cable puller m the amount of $58.762.00. I I 2 Bid No 04-58 - Approved by common consent the purchase of a robot,cs camera system and wdeo switcher in the amount of $79,772.28. 113 Contract No. 04-113 - Approved by common consent Resolution No. 6-10-2004--11 03 approving a professional services contract with Camp Dresser & McKee Inc for sludge process[rig improvements at Carter Creek Wastewater Treatment Plant m the amount of $313.000.00 114 Approved by common consent the first reading of an ordinance approving a non- exclusive med,cal waste franchise agreement w~th American Medical Waste Management, Inc Reeular Aeenda Regular Agenda Item No. 12.1 - Presentation, discussion and possible action to award an annual bid for purchase of electrical wire and cable maintained in inventory~ estimated annual expenditure $444,617.00. Buyer Alan Degelman remarked that the bid tabulation resulted m two b~dders fum~sMng ~denucal bids for two of the elecmcal wire and cables flems, ~.e. L,ne//21 (226 MCM AAC} both btd $00.46 per foot and hne #23 ( I/0 AWG AAC) both bid $00.17 per foot. Local Government Code 271.90 ! "Purchasing for Awarding Contract If Municipality Receives Identical Bids reqmres the goveromg body of the mumclpahty to enter into a contract with only one of the b~dders, rejecting all other b,ds If only one ofthe bidders submitting ,dent~cal b~ds ~s a resident of the municipality, the city must select that b~dder; however, neither b~dder m this case is a local resident The C~ty must select from the identical bids by the casting of lots. The casting of lots must be m a manner prescribed by the Mayor and must be conducted In the presence of the C~ty Council." Line numbers 21 and 23 have ~dent~cal bids from Wesco and Techhne. The casting of lots is necessary for these two w~re ttems only. All other ~tems have a single apparent Iow b~dder that staff recommended award for all other items. Mr. Degelman asked a member of the Boy Scouts of America to draw a card from the bag Mr Degelman announced that vendor Techlme, Inc. Item # 280-058-0016. Description, 336 MCM W~re ACC and Techlme Inc. Item # 280-058-00013. Description I/0 AWG W,re. AAC was drown Provtdmg Customer Sen,ice Excellence O[pce of thc Ctn' Secretar~ Collcge Statton Teras Council Meeting 6/10/04 Page 6 Council member Warelng made a mouon to award L~ne Item No 21 and 23, to Techhne, Inc. H~s motion also ~ncluded award to the lowest responsible bidder meeting specifications for all other line items for an annual expenditure totaling $444,617.00. Mayor Pro Tern Maloney seconded the motmn, which camed unammously. 7-0. FOR. Sdvia, Maloney, Massey, Happ, Warelng, Lancaster, Berry AGAINST' None Regular Agenda Item No. 12.2 - Public hearing~ discussion and possible action on an ordinance amending the Comprehensive Plan - Land Use Plan for 70.48 acres located between SH 6 and Decatur Drive, south of Southern Plantation Drive~ from Single Family (SF) residential Medium density to a combination of SF Residential medium Density~ SF Residential High Density~ Retail Neighborhood~ Office and Retail Regional. Staff Planner Trey Fletcher noted that the apphcant for the rezonmg (Item No 12 3) requested the Comprehensive Plan Amendment to change the Land Use Plan for the property. When rewewmg the Land Use Plan request, staffd~stmgmshed the need to consider the larger area between H~ghway 6, Decatur, Shenandoah and the Crowley Tract Although, the current Land Use Plan shows single-family medium density for this area, the existing zoning does not promote th~s type of growth. The amendment .s for a mix of smgle-famdy densities and commereml ~ntensmes. The proposed changes to the plan do not meet the objective of avoldrag strip commereml, however, the plan does provide for more orderly, compauble development. The Planning and Zoning Commission and staff recommended approval of the request Mayor Sflvla opened the Pubhc heanng. No one spoke Council member Warelng moved to approve Ordinance No. 2726 amending the Comprehensive Plan-Land Use Plan for 70.48 acres located between SH 6 and Decatur Drive, south of Southern Plantation Drive. from S~ngle Family (SF) Res~denual medmm Density to a combination of SF Resldennal Medium Density, SF Resldennal High Density. Retail neighborhood, Office and Retail Regional Council member Lancaster seconded the motion, which carried unammously. 7-0 FOR: Sflvia, Maloney, Massey, Happ, Waremg, Lancaster, Berry AGAINST: None Regular Agenda Item No. 12.3 - Public hearing~ discussion and possible action on an ordinance rezoning Spring Creek Development from A-O Agricultural Open to PDD Planned Development District (9.698 acres) and C-1 General Commercial (3.838h generally located half mile north of Greens Prairie Road~ adiacent to land in the Castlegate Master Development Plan. Staff Planner Molly H~tchcock remarked that these requests are for commerelal development on SH 6 and high-density single family development abutting Spnng Creek Townhomes. The proposed C-I ~s adJacent to approximately 40 acres of C-I on the Crowley tract. It will be Providing Customer Servtce Ercellence Offtce of the Ctty Secretary College Statton Tcras Councd Meeting 6/10/04 Page 7 separated from the resident,al to the west by an ex~st~ng drainage channel that wdl retain A-O zoning. The meritorious modifications request through the concept plan for the proposed PDD relates to block length, lots sizes and setbacks. The purpose and intent of the dmmct ~s to create a smgle- fmmly res~denual commumty with amenities for an enhanced quahty of bfe. Mayor Sdwa opened the pubhc heanng Wallace Phillips, 2302 Scotty Court, described the proposed development Mayor closed the public heanng. Council member Waremg moved to approve Ordinance No. 2727 rezoning Spnng Creek Development from A-O Agricultural Open to PDD Planned Development D~stnct and C-I General Commercml Council Berry seconded the motion, which earned unammously, 7-0 FOR: Sflwa, Maloney, Massey, Happ, Waremg, Lancaster, Berry AGAINST None Regular Agenda Item No. 12.4 - Public hearing, discussion and possible action on an ordinance rezoning Williamsgate from A-O Agricultural Open to R-I Single Family Residential, consisting of 20.27 acres located at 3228 Rock Prairie Road West (north of Rock Prairie Road West at the ci~ limits lines). Staff Planner Molly H~tchcoek remarked that the purpose ofth~s request ~s to rezone Alta V~sta Christian Academy s~te for a single-family development The request m m conformance with the Land use Plan, which designates this property S~ngle Family Resldentml, Medium Density The tract has access from Rock Prame Road West, which was identified as an arterial on the Thoroughfare Plan Mayor Silvla opened the pubhc hearing. No one spoke. Mayor closed the heanng Council member Happ moved to approve Ordinance No. 2728 rezomng 20.27 acres located at 3228 Rock Prairie road West from A-O Agricultural Open to R-I Single Family Res~denttal. Councd member Berry seconded the motion, which earned unanimously, 7-0. FOR Sflwa, Maloney, Massey, Happ, Waremg, Lancaster, Berry AGAINST' None Reoular Auenda Item No. 13 - Discussion~ review and possible action regarding the following meetings: Brazos County Health Department~ Brazos Animal Shelter~ Brazos Valley Council of Governments, City Center~ Cemetery Committee, College Station Business Development Corporation~ Facade Improvement Program Advisory Committee~ Historic Preservation Committee~ Intergovernmental Committee and School District~ Joint Relief Funding Review Committee~ Library Committee~ Metropolitan Plannin~ Providing Customer Servwe Excellence Office of the Clll Seerelarv Colh.gc Station. Te~av Council Meeting 6/10/04 Page 8 Organization, Parks and Recreation Board~ Planning and Zoning Commission, Sister City Association, TAMU Student Senate, The Research Valley Partnership, Transportation Committee, Visitors Information Center~ Wolf Pen Creek Oversight Committee, Zoning Board of Adiustments, International Festivals Committee. Council member Happ presented a summary of the Planmng and Zoning Commission and Transportation Cotntmt~ee meetings Mayor Pro Tern Maloney presented highlights of the Scope Subcommittee meeting Mayor SiIvla reported on key issues of the Brazos Animal Shelter meeting. Regular Agenda Item No. 14 - The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for June 10, 2004. At 7:40 p.m., Mayor SiIvm announced in open session that the City Council would reconvene into executive session pursuant to Sections 551.071 and 551 087 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and on contemplated litigation and to consider economic development negotmt~ons. Re~,ular Aeenda Item No. 15 - Final Action on executive session, if necessary. Council returned to regular meeting at 10 25 p m No action was taken from executive session Regular Agenda Item No. ! 6 - Adiourn. Hearing no objections, the meeting adjoumed at 10'27 p.m, Thursday June 10, 2004. PASSED and APPROVED this ~t_~_ ~ay of~. 2004. APPROVED: ATTEST' City Secretary Connie Hooks Provtding Customer Service Excellence OJ~ce of the Ctn, Se~t~lar~ College Statton Texas College Station. Embracing the Past. For~lortllg the Fatare Mayor Ron SiIvla Mayor Pro Tempore Anne Hazen City Manager Thomas E. Brymer City Council John Happ Rober~ Ware~ng Scott Mears Dennis Maloney James Massey College Station City Council Workshop Meeting Sign In Sheet Thursday, June 10, 2004 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas e 15. 19. 10. 20. Prm, tdtag Customer Service F. xcellence O[fice ol the Cttv Socrvtam, Collegc Stattott. J'eYas College Statton. Emb~cing the Pazt, FarplorinR the Future Mayor Ron S~lwa Mayor Pro Tempore Anne Hazen City Manager Thomas E Brymer City Council John Happ Robert Ware~ng Scott Mears Dennis Maloney James Massey College Station City Council Regular Meeting Sign In Sheet Thursday, June 10, 2004 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas e I1. 12. 13. 14. 15. 16. 17. 18. J 19. 10. 20.