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HomeMy WebLinkAbout06/28/2004 - Special Minutes City CouncilProgressive 17~1n~ in tl~e Researek kblley Mayor Ron Sdv~a Mayor Pro Tempore Denms Maloney City Manager Thomas E B~jmer City Council James Massey John Happ Robert Wa~ng Susan Lancaster Nancy Beny MIN UTES College Station City. Council Special Meeting Monday, June 28, 2004 at 5:00 p.m. City Hall Council Chambers COUNCIL MEMBERS PRESENT: Mayor Sdwa, Mayor Pro Tcm Maloney, Council members Berry, Lancaster, Ware~ng, Massey COUNCIL MEMBER ABSENT Happ Mayor Silwa opened the specml meeting at 5' 10 p.m. Counc,I recessed for a short dinner break Aoenda Item No. 1 - Presentation~ discussion and possible action on follow-up to the May 2S~ 2004 Council retreat relating to Council effectiveness and workshop format. C~ty Manager Tom Brymer discussed the outline of a workshop meeting fommt He encouraged Councd to set astde ttme dunng the workshop meeting to d~scuss strategic Issues Councd dtscussed moving forward the t~me of the Council workshop meeting to 2'00 p m to prowde for add,tional time to work on strategtc planning Tom referred to the continuation of the mid year and yearly retreats for strategic planning and in house training and development. Councd concurred wxth these processes. Tom also noted that the Councd ~n the past conducted quarterly council evaluations. Council agreed to continue the evaluations. Councd &scussed attending a trmmng session with Plmm~ng and Zoning Commission for medm programming Agenda Item No. 2 - Presentation, dtscusslon and possible action on the following ttems Review M~smon and Vision Statements. City Council Special Meeting 6/28/2004 Page 2 Council reviewed thc mission statement and value statements This discussion related to identifying unique attributes of our community and the best statement that portrays the quality of life. Tom referred to a book entitled, "Good to Great". The hedgehog concept is described m the book as an exercise for organizations to answer three key questions. Tom provided the answem by the management team. Council answered these questions with several focused statements I I What can we be the best m the world at? Quality of life and quality of city servmes Provide mumc,pal services and creating leisure and economic development opponunmes Core services, bas,c city services at a reasonable cost Eore services Public involvement, pubhc safety education Supporting the needs of our citizens 2) What are we deeply passionate about9 People we serve Safety and security Best city m the world with dynamic resources Qualny of life for all our citizens Aspare to greatness Quahty of life 3) What drives our economic engine? University Servaces Vabrant business community Business sales tax revenue and sports Business community and cmzens Low cost and affordable services It was noted that the Council and the Management Team had similar responses in the exercise. Tom asked the Council if the above statements are reflected In the city's mission and vision statements Council discussed the masslon statement and a consensus was made to consider the following statement. Council will spend time thanking about the statement and give direction to staff at a future meeting ffchanges should be made On behalf of the cmzens of College Station, home of Texas A&M University, we will aspire to greamess as we advance the community's quality of hfe. City Council Special Meeting 6/28/2004 Page 3 Budget Director Jeff Kersten highlighted the Strategic Plan Summary to include the Vision Statements and strategies Council briefly d~scussed the strategic plan summary for the Core Services Vision Statement and Parks and Leisure Services Vision Statement. In Strategy #3, under Core Services Vision Statement, a change was made to now state' "We will promote effective communication (interdepartmentally and with the public)". Council asked staff to eliminate the word "continue" currently referenced in the v~slon statements. In Strategy #6, under Core Services Vision Statement. a change was made to now state "We will provide a workplace that encourages excellence" After a brief discussion, the Council decided to &scuss the two remaining v~slon statements at the workshop n~eetmg on July I. Council asked staff to bring forward the projects associated with each strategy and a financial summary dunng thc hour discussion beginning in August. Council discussed the calendar of upcoming ineetlngs and events Mayor Pre Tern Maloney made a motion to adjourn at 7 50 p m. Seconded by Council member Lancaster, which camed unanimously. PASSED AND APPROVED this 9th day of August, 2004 A/~EST' i ~ City Secretary Connie Hooks APPROVED'