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HomeMy WebLinkAbout10/18/2005 - Regular Minutes City CouncilCI 01: (oI,1E( ;i Si' : I IO Mayor Council Members r Ron Silvia Ben White Mayor Pro Tempore Ron Gay John F l:app Susan Lancaster Interim City Manager Chris Scotti Glenn Brow.n Nancy Berry Minutes College Station City Council Workshop and Regular Meetings Monday, October 24, 2005 at 3:00 and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tem Happ, Council members White, Gay, Lancaster, Scotti, Berry STAFF PRESENT: Interim City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares Mayor Silvia called the meeting to order at 3:03 p.m. Workshop Agenda Item No. 1 -- Presentation, discussion, and possible action on items listed on the consent agenda. 14.1 — Presentation, discussion, and possible action on approval of minutes for City Council Workshop and Regular Meeting October 13, 2005. Interim City Manager Glenn Brown described the time frame regarding the communication audit, greenways mitigation plan, renaming street policy and strategic discussion on economic development. 14.2 — Presentation, discussion, and possible action regarding Change Order #1 to a Professional Services Contract with Patterson Architects for the Wolf Pen Creek Amphitheater multi-purpose Buildings, increasing the contract amount by $27,700 for a revised contract amount of $89,700. Eric Ploeger, Assistant Director of the Parks and Recreation indicated that the TIF Budget increased to complete the scope of the project. 14.5 — Presentation, discussion, and possible action to award a contract for installation of emergency generators and security improvements at critical locations in the Water and Wastewater Systems in the amount of $1,993,125.00. Division Manager of Water/Wastewater David Coleman explained that the emergency generators would allow the City of College Station to pump water from two wells. He described the City's water filtration process. City Council Meeting 10/24/05 Page 2 14.8 — Presentation, discussion, and possible action to authorize the expenditures for the Brazos Animal Shelter in the amount of $65,334. Director of Finance and Strategic Planning Jeff Kersten explained that the proposed budget for the Brazos Animal Shelter revealed budget increases. 14.9 - Presentation, discussion, and possible action on a resolution selecting Bank of America as the City's depository bank, approving bank depository contract, selecting a custodian bank and approving a tri -party collateral agreement, designating the City Manager or his designee as the designated officer to administer the depository services for the City, and authorizing the maximum expenditure of funds not to exceed $45,000 in any year for the term of the three year contact. Director of Finance and Strategic Planning Jeff Kersten explained the staffs review of applications for the city's bank depository services. Workshop Agenda Item No. 3 -- Presentation, discussion and possible action regarding a response to a letter from Mayor Wentrcek concerning potential collaboration with the City of Bryan to jointly develop a new municipal golf course. Interim City Manager Glenn Brown explained that Mayor Silvia received a letter from the City of Bryan Mayor Wentrcek requesting Council input on the City of College Station participation in exploring the potential joint development of a new municipal golf course for the two cities. Each Councilmember expressed their viewpoint about the proposition by Bryan to pursue the possibility of a joint municipal golf course. Mayor Pro Tem Happ and Council member White, Gay and Scotti expressed interest in pursuing further discussions with Bryan about this collaborative effort to look at options for a joint municipal golf course. Councilmember Lancaster and Berry indicated some concern for the use of public monies for golf course. Mayor Silvia noted that a majority of the City Council wished to look at the options of this joint project. Workshop Agenda Item No. 2 -- Presentation, discussion, and possible action on an appointment to the Brazos Valley Convention & Visitors Bureau to fill an expired term. Director of Community and Economic Development Kim Foutz remarked that College Station is currently represented on the Brazos Valley Convention & Visitors Bureau by Lynn Mcllhaney, Glenda Mariott, and Joe O'Leary. Board members terms expire each year on September 30, 2005 on a staggered basis. Ms. Mariott and Dr. Joseph O'Leary were originally appointed to a two year term which expires on September 30, 2005. City Council Meeting 10/24/05 Page 3 The nominating committee of the Brazos Valley Convention & Visitors Bureau recommended that Dr. O'Leary be re -appointed for two years beginning October 1, 2005 and ending September 30, 2007. The City Council members interviewed Dr. Joseph O'Leary. Council member Gay moved to reappoint Dr. Joseph O'Leary to the Brazos Valley Convention & Visitors Bureau. Council member Lancaster seconded the motion, carried unanimously, 7-0. Workshop Agenda Item No. 5 — Presentation, discussion, and possible action regarding an update from the City's representative from the Brazos County Appraisal District Board. Interim City Manager Glenn Brown introduced this item and the City's representative, Ms. Virginia Kettler, on the Brazos County Appraisal District Board. Ms. Kettler described the Board's criteria and responsibilities. She also presented the Board's yearly achievements. No formal action was taken. Council recessed for a short break at 4:19 p.m. and reconvened the workshop meeting at 4:41 p.m. Workshop Agenda Item No. 6 — Presentation, discussion and possible action regarding the process for recommending depository bank. A resolution selecting Bank of America as the City's depository bank is included on the consent agenda. Director of Finance and Strategic Planning Jeff Kersten described the City's current bank depository, responses to request for application, review process, and key selection criteria. Staff recommended entering into a bank depository agreement with Bank of America for three years with two one-year renewals. Mr. Clay Ribe, 13292 IGN Rd., Marketing President of Citibank addressed the City Council. He emphasized the good relationship that Citibank has with the City staff for its current services as the depository. Council members asked numerous questions to Jeff about the selection criteria. No formal action was taken. Workshop Agenda Item No. 4 — Presentation, discussion and possible action regarding the extension of Dartmouth Street from Krenek Tap Road to Harvey Mitchell Parkway. Director of Public Works Mark Smith made a presentation on this particular project approved by City Council in 2001. The Dartmouth roadway extension from Krenek Tap Road to Harvey Mitchell Parkway was included in the City's Thoroughfare Plan. The design scope included a four lane roadway with a median, sidewalks and lighting. In addition, staff recommended including an alternate item as part of the bid proposal that would add trees and irrigation in the medians of the City Council Meeting 10/24/05 Page 4 roadway. A significant amount of fill material would be necessary for the construction of the roadway. The location of the proposed excavation is predominately in the 100 year floodplain in order to minimize its impact to the remaining developable land. Council member Gay made a motion to approve to direct staff to proceed with finalizing the design for the Dartmouth extension. Council member White seconded the motion, which carried unanimously, 7-0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Workshop Agenda Item No. 7 — Presentation, discussion, and possible action on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. This item was postponed until after the Regular Meeting. Workshop Agenda Item No. 8 — Council Calendars Agenda Planning Calendar Oct. 24 Workshop/Regular Meetings 3:00 pm and 7:00 pm Oct. 24 Interfaith Dialogue Student Assoc. — 3rd Annual Inter -faith Dinner — Assoc. Of Former Students Great Hall — 6:30 p.m. Oct. 26-29 TML 2005 Annual Conference — Grapevine Nov. 3 Research Valley Alliance Luncheon — Miramont Country Club — 11:30 a.m. — 1:30 p.m. Nov. 7 George Bush Presidential Library Foundation — Program on Volunteerism w/guest speaker, J. Dennis Hastert, Speaker of the House of Representatives — Annenberg Conference Center — noon Nov. 8 Annual Chamber Banquet — 6:00 p.m. College Station Hilton Nov. 10 Workshop and Regular Council Meeting — 3:00 p.m. Nov. 16 Leadership Brazos Local Gov't Day, 8:15 a.m. City Hall Nov. 19 Employee Annual Banquet — Brazos Center — 6:00 p.m. Nov. 21 Intergovernmental Committee Meeting, Brazos Center noon Nov. 21 Workshop and Regular Meetings 3:00 p.m. and 7:00 p.m. This item was postponed until after the regular meeting. Workshop Agenda Item No. 9 -- Discussion, review and possible action regarding the following meetings: Brazos County Health Department, Brazos Animal Shelter, Brazos Valley Council of Governments, Cemetery Committee, City Center, Design Review Board, Facade Improvement Program Advisory Committee, Fraternal Partnership, Historic Preservation Committee, Intergovernmental Committee and School District, Joint Relief Funding Review Committee, Library Committee, Making Cities Livable Conference, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU City Council Meeting 10/24/05 Page 5 Student Senate, The Research Valley Partnership, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments. This item was postponed until after the regular meeting. Workshop Agenda Item No. 10 — Executive Session At 5:43 p.m., Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, 551.074 and 551.087 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation, to consider the purchase of real property, the evaluation of a public officer, economic development negotiations. Consultation with Attorney {Gov't Code Section 551.071} TCEQ Docket No. 2002-1147-UCR, Applications of Brushy Water Supply and College Station (Westside/Highway 60) TCEQ Docket No. 2003-0544MWD, Application of Nantucket, Ltd. TXU Lone Star Gas Rate Request. Cause No. 03 -002098 -CV -85, Brazos County, College Station v. Wellborn Special Utility District Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District Civil Action No. H-04-3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station GUD No. 9530 — Gas Cost Prudence Review, Atmos Energy Corporation GUD No. 9560 — Gas Reliability Infrastructure Program (GRIP) rate increases, Atmos Energy Corporation Cause No. GN -502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) Council Prayer, Liability, Risk, Current Legal Status Open Meetings Act, Legal Liability, Risk, Discussion of Ramifications of Order October 18th Real Estate {Gov't Code Section 551.072}; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Aggie Field of Honor b. Land acquisition on Wellborn Road for proposed cemetery Economic Incentive Negotiations {Gov't Code Section 551.0871; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: City Council Meeting 10/24/05 Page 6 a. The proposed City convention center and associated privately developed hotel Personnel {Gov't Code Section 551.074}; possible action The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: a. Council Self-evaluation Workshop Agenda Item No. 11— Final Action on executive session, if necessary. Council returned from executive session at 7:01 p.m. No action was taken. Regular Meeting Mayor Silvia called the regular meeting to order at 7:06 p.m. He led the audience in the pledge of allegiance. Mr. M.S. Sterling and the Brazos Valley Troupe performed patriotic songs for the audience and City Council members. Hear Visitors No public comment was received. Consent Agenda 14.1 Approved by common consent minutes for City Council Workshop and Regular Meeting October 13, 2005. 14.2 Approved by common consent Change Order #1 to a Professional Services Contract with Patterson Architects for the Wolf Pen Creek Amphitheater Multi-purpose Buildings, increasing the contract amount by $27,700, for a revised contract amount of $89,700. Contract #05-194. 14.3 Approved by common consent a bid award for purchase of various street signs and materials maintained in inventory to Texas Correctional Industries for $1,147.00; Rocal Inc. for $948.00; Nippon Carbide Industries for $3,288.00; Vulcan Signs for $41,336.97; Vinyl Connection for $224.00; Dyna Engineering for $2,592.00 and Bryan Signs, Inc. for $2,475.00 for total estimated expenditures of $52,010.97 for an annual agreement period. 14.4 Approved by common consent Resolution No. 10-24-2005-14.04 awarding the bid and approving a construction contract (Contract No. 05-258) with A.L. Helmcamp, Inc. in the amount not to exceed $416,667.54 for construction of the Lift Station 1 Gravity Line and Lift Station 2 Forcemain, referred to as the Lift Stations 1 & 2 Reroute Project. City Council Meeting 10/24/05 Page 7 14.5 Approved by common consent Resolution No. 10-24-2005-14.05 awarding a contract for installation of emergency generators and security improvements at critical locations in the Water and Wastewater Systems in the amount of $1,993,125.00. 14.6 Approved by common consent the budget of the Brazos Valley Convention and Visitors Bureau; and presentation, discussion and possible action on a funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau for FY 06 in the amount of $979,875; and (if necessary) presentation, discussion, and possible action on an amendment to the existing funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau. 14.7 Approved by common consent to authorize the expenditures for the Brazos County Appraisal District in the amount of $151,929 pursuant to the Property Tax Code 6.06D. 14.8 Approved by common consent to authorize expenditures for the Brazos Animal Shelter in the amount of $65,334. 14.9 Presentation, discussion, and possible action on a resolution selecting Bank of America as the City's depository bank, approving a bank depository contract, selecting a custodian bank and approving a tri -party collateral agreement, designating the City Manager or his designee as the designated officer to administer the depository services for the City, and authorizing the maximum expenditure of funds not to exceed $45,000 in any year for the term of the 3 year contract. After a brief discussion, Council member White moved to adopt Resolution No. 10-24-2005- 14.9 selecting Citibank as the recipient of the city's bank depository for a term of three years. Council member Gay seconded the motion, which carried by a vote of 4-3 FOR: Happ, Gay, Lancaster, White AGAIST: Silvia, Berry, Scotti 14.10 Approved by common consent Resolution No. 10-24-2005-14.10 approving 1) a Drainage, Corridor Beautification and Economic Development Participation Agreement between the City of College Station and Sahara Realty Group LTD and 2) a Resolution provides participation funds to Sahara Realty Group LTD. Mayor Pro Tem Happ moved to approve by common consent Items No. 14.1 — 14.8 and 14.10. Council member Berry seconded the motion, which carried unanimously, 7-0. Regular Agenda Regular Agenda Item No. 15.1 -- Public hearing, presentation, discussion, and possible action on an ordinance to amend the City's comprehensive plan, adding the extension of Appomattox Drive as a minor collector to the Thoroughfare Plan, east of Earl Rudder Freeway between North Forest Parkway and Raintree Drive. City Council Meeting 10/24/05 Page 8 Mayor Silvia and Council member Scotti abstained from this item. Transportation Planner Ken Fogle presented a history of Appomattox Drive adjacent and within the Raintree subdivision. The City of College Station Comprehensive Plan was revised in 1997 and the proposed extension of Appomattox was removed from the thoroughfare plan primarily due to concerns of cut -through traffic. At that time, an extension of Raintree Drive to North Forest Parkway was included to provide a secondary access to the subdivision. Steve Arden, local developer has proposed to develop the Fojtik tract; development of this tract would connect Raintree Drive to North Forest Parkway. As part of this development, Mr. Arden expressed interest in extending Appomattox Drive as a minor collector through the proposed development with the intent of ultimately connecting to Raintree Drive. The Planning and Zoning Commission and staff recommended approval of the roadway extension. Mayor Pro Tem Happ opened the public hearing. The following citizens addressed the City Council regarding the proposed amendment. Mr. Steve Arden, 311 Cecelia Loop, Developer Mike McClure, 9262 Brookwater Circle Council member Gay moved to approve Ordinance No. 2840 amending the City's Comprehensive Plan, adding the extension of Appomattox Drive as a minor collector to the Thoroughfare Plan, east of Earl Rudder Freeway between North Forest Parkway and Raintree Drive. Council member Berry seconded the motion, which carried by a vote of 4-1-2. FOR: Happ, White, Gay, Berry AGAINST: Lancaster ABSTAINED: Silvia, Scotti Regular Agenda Item No. 15.5 -- Presentation, discussion, and possible action on a resolution supporting the Texas Emerging Technology Fund Program developed by the State of Texas and supporting applications for emerging technology funding by Lynntech, Inc. and Corinnova, Inc. Director of Community and Economic Development Kim Foutz commented that the College Station based Lynntech, Inc. and Corinnova, Inc. are two of approximately forty companies from around the state that have been recommended by the Regional Centers for Innovation and Commercialization to be reviewed for possible funding by the ETF Advisory Committee. Lynntech is a research and development company which specializes in fuel cell technology, biotechnology, and nanomaterials among .others. Corinnova is a start-up biomedical device company engaged in the development of technologies that lead to heart recovery. The following citizens addressed the City Council in support of the resolution. City Council Meeting 10/24/05 Page 9 Mr. Oliver Murphey John C. Criscione M.D., Ph.D Council member White moved to approve Resolution No. 10-24-2005-15.05 supporting the Texas Emerging Technology Fund Program developed by the State of Texas and supporting applications for emerging technology funding by Lynntech, Inc. and Corinnova, Inc. Council member Scotti seconded the motion, which carried unanimously, 7-0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Regular Agenda Item No. 15.2 -- Public hearing, presentation, discussion, and possible action on an ordinance Rezoning approximately 45 acres of the Fojtik tract, generally located off of North Forest Parkway to the north and just east of Earl Rudder Freeway from A -O Agricultural Open to R-1 Single Family consisting of . Council member Scotti abstained from this item. Director of Planning and Development Services Joey Dunn remarked that the subject property was currently zoned A -O Agricultural Open and shown on the Land Use Plan as single family medium density. The zone change to R-1 Single Family is in compliance with the Land Use Plan. The Planning and Zoning Commission recommended approval of the rezoning request. Mayor Silvia opened the public hearing. The following citizens addressed the City Council regarding the rezoning. Paul Paskey, 2 510 Center Steve Arden, 311 Cecelia Loop Mayor Silvia closed the public hearing. Council member Gay moved to approve Ordinance No. 2841 rezoning approximately 45 acres of the Fojitik tract, located off of North Forest Parkway and east of Earl Rudder Freeway from A -O Agricultural Open to R-1 Single Family. Mayor Pro Tem Happ seconded the motion, which carried unanimously, 6-0. FOR: Silvia, Happ, White, Gay, Lancaster, Berry AGAINST: None ABSTAINED: Scotti Council recessed for a short break at 8:13 p.m. and reconvened the regular meeting at 8:24 p.m. City Council Meeting 10/24/05 Page 10 Regular Agenda Item No. 15.3 -- Public hearing, presentation, discussion, and possible action on an ordinance amending the Comprehensive Plan and to amend the Land Use Plan for 450 Earl Rudder Freeway South and vicinity from Floodplain & Streams to Regional Retail. State Highway 6, the College Station City Limits and University Drive East delineate the area for consideration. (05-164) Senior Planner Trey Fletcher explained the item. The property owner requested to amend the Land Use Plan from Floodplain & Streams to Regional Retail for a portion of the property, and the City of College Station is concurrently requesting to amend the plan in the vicinity where General Commercial zoning was established and commercial development has occurred or is anticipated. The property owner has obtained a fill permit from the City in compliance with the City's drainage ordinance and policies for reclamation. Staff recommended approval of the request as described as follows: a) Amend the portion of the subject tract as requested located at 450 Earl Rudder Freeway South from Floodplain and Streams to Regional Retail. b) Amend the parcels to the south that are zoned C-1, General Commercial from floodplain & Streams to Regional Retail. The Planning and Zoning Commission recommended approval of "Part B" only. Mayor Silvia opened the public hearing. The following citizens addressed the city council regarding the proposed amendments. Veronica Morgan, Mitchell & Morgan Engineering, 501 University Drive. Frank Mihalopoulous, Developer Mayor Silvia closed the public hearing. Mayor Pro Tem Happ moved to approve Ordinance No. 2842 amending the Comprehensive Plan and amend the Land Use Plan for 450 Earl Rudder Freeway South and vicinity from Floodplain & Streams to Regional Retail. Council member Gay seconded the motion, which carried unanimously, 7-0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Regular Agenda Item No. 15.4 -- Public hearing, presentation, discussion, and possible action on an ordinance rezoning for a .54 -acre parcel located at 331 Dominik Drive and bound by George Bush Drive East, Dominik Drive and Puryear Drive from C-3 Light Commercial to R-3, Townhouse. (05-131) Senior Planner Trey Fletcher explained that the applicant requested the rezoning of this parcel from C-3 Light Commercial to R-3 Townhouse district to develop a townhouse subdivision. The City Council Meeting 10/24/05 Page 11 minimum lot size in an R-3 Townhouse District is 200 square feet with no prescribed width or depth dimensions. While each lot would have street frontage, interior garage parking is planned to be accessible from the single point of access at Puryear, with on -street parking prohibited along all adjacent streets. Sidewalks exist along George Bush Drive East and a portion of Dominik. Additional sidewalk construction will be required in conjunction with the proposed development. Council member Berry expressed concerns regarding on -street parking. Mayor Silvia opened the public hearing. The following citizens addressed the City Council regarding the proposed rezoning. Mark Humphries, the applicant, addressed questions from the Council about his development, particularly the issue of adequate parking. Carol Conner spoke in opposition of the proposed rezoning. She owns property adjacent to the subject tract. Mayor Silvia closed the public hearing. Council member Berry moved to deny the proposed rezoning request. Mayor Pro Tem Happ seconded the motion. Motion failed by a vote by a vote of 1-6. FOR: Berry AGAINST: Silvia, Happ, White, Gay, Lancaster, Scotti Council member Gay moved to approve Ordinance No 2843 rezoning a .54 acre parcel located at 331 Dominik Drive from C-3 Light Commercial to R-3 Townhouse. Council member White seconded the motion, which carried by a vote of 6-1. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti AGAINST: Berry Regular Agenda Item No. 15.6 -- Presentation, discussion, and possible action regarding an overview of Tax Increment Financing and creation of a Tax Increment Reinvest Zone (TIRZ) for the convention center project. Director of Community and Economic Development Kim Foutz presented an overview of the Tax Increment Financing method proposed to fund the Convention Center project. She also described the a timeline for the creation and functions within the District. Staff recommended placing a resolution on the November 10, 2005 City Council agenda calling for a public hearing on the creation of the TIRZ. City Council Meeting 10/24/05 Page 12 Mayor Pro Tem Happ moved to assign a resolution to the November 10, 2005 City Council agenda calling for a public hearing on the creation of the TIRZ. Council member Lancaster seconded the motion, which carried unanimously, 7-0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Barry AGAINST: None Regular Agenda Item No. 15.7 -- Presentation, discussion, and possible action on an appointment to the Brazos Valley Convention & Visitors Bureau to fill an expired term. This item was addressed at the workshop meeting. Regular Agenda Item No. 15.8 -- Presentation, discussion, and possible action regarding a resolution to support the Mayor signing the Eisenhower Protocol and supporting a National Multimodal Transportation Policy. Manager of Special Projects and Legislative Affairs Don Fazzino presented a brief overview of the Eisenhower Protocol and a National Multimodal Transportation Policy. Council member Lancaster moved to approve Resolution No. 10-24-2005-15.08 supporting the Mayor signing the Eisenhower Protocol and supporting a National Multimodal Transportation Policy. Council member Gay seconded the motion, which carried unanimously, 7-0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Barry AGAINST: None Workshop Agenda Item No. 7 -- Presentation, discussion, and possible action on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Council member Lancaster questioned when the Communications Audit will be scheduled on the agenda. Interim City Manager replied that this item was scheduled for December 15the council agenda. Council member Berry inquired about the status on hiring an internal auditor. Interim City Manager indicated to the City Council that a discussion should be held about the position before the recruiting process begins. Council member White asked for a status report of the Congress of Neighborhoods project. Interim City Manager Brown also indicated that this topic will be placed on the February 11th city council agenda. City Council Meeting 10/24/05 Page 13 Mayor Pro Tem Happ made a motion to request a future agenda item regarding the relocation of City Hall. He amended his request to add future discussion about the City Center. Council member Lancaster seconded the motion, which carried unanimously, 7-0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Barry AGAINST: None Workshop Agenda Item No. 8 -- Council Calendars Agenda Planning Calendar Oct. 24 Workshop/Regular Meetings 3:00 pm and 7:00 pm Oct. 24 Interfaith Dialogue Student Assoc. — 3rd Annual Inter -faith Dinner — Assoc. Of Former Students Great Hall — 6:30 p.m. Oct. 26-29 TML 2005 Annual Conference — Grapevine Nov. 3 Research Valley Alliance Luncheon — Miramont Country Club — 11:30 a.m. — 1:30 p.m. Nov. 7 George Bush Presidential Library Foundation — Program on Volunteerism w/guest speaker, J. Dennis Hastert, Speaker of the House of Representatives — Annenberg Conference Center — noon Nov. 8 Annual Chamber Banquet — 6:00 p.m. College Station Hilton Nov. 10 Workshop and Regular Council Meeting — 3:00 p.m. Nov. 16 Leadership Brazos Local Gov't Day, 8:15 a.m. City Hall Nov. 19 Employee Annual Banquet — Brazos Center — 6:00 p.m. Nov. 21 Intergovernmental Committee Meeting, Brazos Center noon Nov. 21 Workshop and Regular Meetings 3:00 p.m. and 7:00 p.m. After reviewing the Council Calendars, Council member Berry suggested moving the November 21, 2005 City Council meeting to November 22, 2005. The members of the City Council concurred. Workshop Agenda Item No. 9 -- Discussion, review and possible action regarding the following meetings: Brazos County Health Department, Brazos Animal Shelter, Brazos Valley Council of Governments, Cemetery Committee, City Center, Design Review Board, Facade Improvement Program Advisory Committee, Fraternal Partnership, Historic Preservation Committee, Intergovernmental Committee and School District, Joint Relief Funding Review Committee, Library Committee, Making Cities Livable Conference, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, The Research Valley Partnership, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments. Mayor Pro Tem Happ conveyed comments from the Intergovernmental Committee Meeting and the Transportation Committee meeting. Council member Scotti presented an overview of the Research Valley Partnership meeting. City Council Meeting 10/24/05 Page 14 Regular Agenda Item No. 16 -- The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for October 24, 2005. At 9:54 p.m., Mayor Silvia announced in open session that the City Council would reconvene into executive session pursuant to Sections 551.071, 551.072, 551.074 and 551.087 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation, to consider the purchase of real property, the evaluation of a public officer, economic development negotiations. Regular Agenda Item No. 17 -- Final Action on executive session, if necessary. Council returned to the regular meeting at 10:40 pm. No action was taken. Regular Agenda Item No 18 -- Adjourn. Hearing no objections, the meeting adjourned at 10:41 p.m. Thursday, October 24, 2005. PASSED AND APPROVED this 10th day of November, 2005. Mayor Ron Silvia AT 'EST: City Secretary onnie Hooks Crry OF COLLEGE STA" ION Mayor Ron Silvia Mayor Pro Tempore John Happ Interim City Manager Glenn Brown Council Members Ben White Ron Gay Susan Lancaster Chris Scotti Nancy Berry College Station City Council Regular Meeting Sign In Sheet Monday, October 24, 2005 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas cuuY€A,(1 (4) \()S6 VI 11. 'SMCk 414,„a f7) 3. DVA(S.0,- ‘i\ow\A(\ 4. 5:0i'(euivi, 6/1 Soisbvto 6. / - 7. qisiltcv vAt 12. ?qoutpktex 15. PC\11k3 J, t0') 140\(.(i. 17. 3P0 (ters 16. 8. 18•A ttY) V::'11 9. otalki 19. CITY o COLLEGE STA—ION Mayor Council Members Ron Silvia Ben White Mayor Pro Tempore Ron Gay John Happ Susan Lancaster Interim City Manager Chris Scotti Glenn Brown Nancy Berry College Station City Council Regular Meeting Sign In Sheet Monday, October 24, 2005 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. 'cp6,.A.;.'0\ tikttki.5 11. 2. 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