Loading...
HomeMy WebLinkAbout08/08/2005 - Regular Minutes City Council (111 .40144 Mayor Council Members Ron Silvia Ben kite Mayor Pro Tempore Ron Gay ry Jahn Happ Susan Lancaster Interim City Manager Chris Scotti CITY OF CoLIEcE STATION Glenn Brown Nancy Berry Y Minutes College Station City Council Workshop and Regular Meetings Monday, August 8, 2005 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tem Happ, Council members Gay, Lancaster, Scotti, Berry, White STAFF PRESEENT: Interim City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares Mayor Silvia called the meeting to order at 3:05 p.m. Workshop Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular Council Meeting. 12.4 Presentation, discussion, and possible action to authorize additional expenditures of $295,000 for the purchase of diesel fuel and gasoline with Brenco Marketing. The contract is #05 -156. Council member White complimented staff for collaborating this effort with other local entities for savings. 12.6 Presentation, discussion, and possible action regarding approval of a contract for the replacement of the City phone system with eLinear, Inc. for an amount not to exceed $819,669.78, for hardware and software purchases from Catalog Information Services Vendors (state contract) not to exceed $157,608 and for staff training not to exceed $13,050 for a project total of $990,328. Scotti abstained from this item. Assistant IT Director Ben Roper explained the phone replacement process throughout the City. He noted that the 911 system will integrate with this phone system. 12.14 Presentation, discussion, and possible action on consideration of an ordinance amending Chapter 10, "Traffic Code," Section 4E(3)(b) of the Code of Ordinances of the City of College Station prohibiting parking on a section of Dominik Drive. Mayor Pro Tem Happ asked for the location of the non parking area. City Engineer Bob Mosley responded that the road section on Dominik Drive from Glenhaven to Munson is scheduled for rehab with sidewalks. Traditional Values, Progressive Thinking In the Research Valley Council Meetings 8/8/05 Page 2 %se 12.16 Presentation, discussion, and possible action on approving a resolution of the Community Development Division's proposed 2005 -09 Consolidated Plan and Fiscal Year 2005 -06 Action Plan and Budget and adoption of a Community Development Program as authorized under Chapter 373 of the Texas Local Government Code. Council member Gay and Berry abstained from the vote. 12.17 Presentation, discussion, and possible action on calling a public hearing on the City of College Station 2005 -2006 Proposed Budget for September 8, 2005. This item was discussed during the workshop meeting. Refer to Item No. 3. Workshop Agenda Item No. 2 -- Presentation, discussion, and possible action on the convention center economic impact analysis and feasibility update. Director of Economic and Community Development Kim Foutz made introductory remarks. She stated that this report is an update from the March 2004 feasibility study performed by the CVB. Mr. Charles Johnson, with C.H. Johnson Consulting presented an overview of the Bryan /College Station Convention Center study which provided an analysis, updated market analysis, recommended facility space programming, and operating pro forma. ‘o The economic and fiscal impact analysis included the following: • Estimates of direct spending by attendees and exhibitors • Estimate of indirect and induced spending and employment impacts • Analysis of the impact on other hotels Council member Gay remarked that this project would be beneficial to other entities within our area. The City Council expressed desire to gain support from other local entities because of its major impact to the region. Barry Biggar, President /CEO of the Convention and Visitors Bureau answered questions of the City Council and made comments that supported Mr. Johnson's report. Ron Fulton from the Hotel /Motel Lodging Association conveyed remarks in support of a convention center. No formal action was taken. Council recessed for a short break at 4:13 p.m. and reconvened the workshop meeting at 4:20 p.m. Traditional Values, Progressive Thinking In the Research Valley Council Meetings 8/8/05 Page 3 Workshop Agenda Item No 3 -- Presentation, discussion and possible action on the FY 2005 -2006 Proposed Budget. Interim City Manager Glenn Brown addressed questions of the City Council. Council members requested a policy review that addresses the requirements for allocation of general and hotel /motel funds to outside agencies and reporting requirements by outside agencies. Comments related to the accountability and use of city resources for outside agencies. Also mentioned was the City Council's desire to receive clear and transparent documentation, to include line item accounts of revenues and expenditures. Council asked staff to draft a olic and bring back to Council at the August 15 p y 9 9 budget meeting. At this time, the Director of Finance and Strategic Planning Jeff Kersten presented an overview of the proposed FY 2005 -2006 Budget totaling $188,278,360. Of this amount $138,450,995 was proposed for the operations and maintenance budget. And the total proposed capital budget was $49,827,365, which will fund many infrastructure projects that are either underway or planned to be underway in 2005 -2006. The budget is based on the goal to provide excellence in service delivery at a reasonable cost to a prudent approach to City Finances, meet strategic priorities identified by City Council, maintain service quality and excellence at a reasonable cost and maintain existing and develop new infrastructure for the growing City. The budget addressed City Council priorities in the following areas: • Core Services • Collaboration • Neighborhoods • Growth Management • Economic Development The current tax rate is 46.40 cents per $100 assessed valuation. The proposed budget was prepared with the estimate of effective tax rate. It will provide funding for the current services levels and meet strategic priorities. Mr. Kersten reviewed key budget decisions for funding levels for City Services, tax rate options, utility rates and user fees and outside agency funding. Mr. Kersten described the budget workshop schedule and described the budget items that will be discussed at each meeting. He pointed out that the budget must be adopted by September 27, 2005. No formal action was taken. Traditional Values, Progressive Thinking In the Research Valley Council Meetings 8/8/05 Page 4 Workshop Agenda Item No 4 -- Presentation, discussion and possible ‘IfW action on future agenda items - A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Council member Scotti asked for clarification about the scheduling of the Council's discussion on the Northgate special events ordinance. Mr. Brown indicated that this topic was scheduled for the August 22, 2005 Workshop meeting. Council member Gay requested an agenda item regarding the use of Easterwood Airport by City employees traveling on City business. He also commented that there is a need for additional airline carriers. Mayor Silvia recommended this item be placed on a future Intergovernmental Committee meeting agenda. Council member Berry supported Gay's recommendation. Mayor Pro Tem Happ noted that the RVP is currently reviewing similar options. Council member White requested a future agenda item related to "Congress of Neighborhoods ". Council supported this request. Interim City Manager Brown asked the City Council about the type of agenda items for workshop meetings. Council said that the staff may format the agenda with Council strategic initiatives and other presentations that are necessary for Council discussion. Workshop Agenda Item No 5 -- Calendar Aug. 8 Workshop 3:00 pm and Regular Council Meeting 7:00 pm Aug. 11 B /CS Chamber of Commerce Legislative Affairs Luncheon w /U.S. Congressman Chet Edwards 11:45 a.m. to 1:00 p.m. Aug . 9 - 12 8 Annual Transportation Summit - Irving Aug. 12 -13 Newly Elected Officials Conference - Sugarland Aug. 13 Cross Town Lock Down Softball Tournament, Central Park 9:00 a.m. in support of Brazos Valley Rape Crisis Center Aug. 15 Intergovernmental Committee - noon - Quality Suites Aug. 15 Special Council Meeting - Budget - 4:00 p.m. Aug. 16 Chamber of Commerce Board Meeting - 8:30 a.m. Aug. 18 TML Region X Meeting - Elgin, Texas 4:00- 9:00 p.m. Aug. 22 Workshop, 3:00 pm and Regular Council Meetings 7:00 pm Aug. 23 Special Council Meeting - Budget - 4:00 p.m. Aug. 24 Research Valley Partnership - 3:00 p.m. Aug. 26 -27 Newly Elected Officials Conference - Irving, Tx. Aug. 29 Special Council Meeting - Budget - 4:00 p.m. Sept. 6 Special Council Meeting - Budget - 4:00 p.m. Workshop Agenda Item No 6 -- Discussion, review and possible action ‘00 regarding the following meetings: Brazos County Health Department, Brazos Animal Shelter, Brazos Valley Council of Governments, Cemetery Traditional Values, Progressive Thinking In the Research Valley Council Meetings 8/8/05 Page 5 Committee, City Center, Design Review Board, Facade Improvement Program Advisory Committee, Fraternal Partnership, Historic Preservation Committee, Intergovernmental Committee and School District, Joint Relief Funding Review Committee, Library Committee, Making Cities Livable Conference, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, The Research Valley Partnership, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments. Council member White presented highlights of the Intergovernmental Committee and task force committee meeting. Council member Happ presented an overview of the Transportation Committee meeting. Council member Scotti stated that the RVP has begun advertising for a new director. Mayor Silvia presented a summary of the BVSWMA Policy Board meeting. Workshop Agenda Item No 7 - Executive Session. At 5:50 p.m., Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Sections 551.051, 551.072, 551.074 and 551.087 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated litigation, to consider the purchase of real property, the appointment and evaluation of public officer and economic development negotiations. Consultation with Attorney {Gov't Code Section 551.071 }; possible action The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney - client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney - client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. TCEQ Docket No 2002 - 1147 -UCR, Applications of Brushy Water Supply and College Station (Westside /Highway 60) 2. TCEQ Docket No 2003- 0544MWD, Application of Nantucket, Ltd. 3. TXU Lone Star Gas Rate Request. 4. Cause No 03- 002098- CV -85, Brazos County, College Station v. Wellborn Special Utility District 5. Civil Action No H -04 -4558, U.S. District Court, Southern District of Texas, Houston Division College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District Traditional Values, Progressive Thinking In the Research Valley Council Meetings 8/8/05 Page 6 6. Civil Action No H -04 -3876, U.S. District Court, Southern District of Texas, Houston Division JK Development v. College Station 7. GUD No 9530 - Gas Cost Prudence Review, Atmos Energy Corporation 8. GUD No 9560 Gas Reliability Infrastructure Program rate increases, Atmos Energy Corporation 9. Cause No GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) 10. City Manager Claim Letter Economic Incentive Negotiations {Gov't Code Section 551.087 }; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. a. The proposed city convention center and associated privately developed hotel. Personnel {Gov't Code Section 551.074 }; possible action The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: a. City Manager b. City Secretary c. City Attorney d. Municipal Court Judge e. Planning and Zoning Commission applications Real Estate {Gov't Code Section 551.072 }, possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Aggie Field of Honor b. Land acquisition on Wellborn Road for proposed cemetery c. City property on Rock Prairie Road adjacent to Lick Creek Park d. Francisco Ruiz Survey, Abstract No 48, J. B. Root Survey, Abstract No 203 Workshop Agenda Items No 8 and 9. At 6:45 pm, Council recessed from the executive session. Council returned to the Council Chambers for the regular meeting. Regular Meeting Item No 10 Mayor Silvia called the regular meeting to order at 7:05 p.m. He led the audience in the pledge of allegiance. Traditional Values, Progressive Thinking In the Research Valley Council Meetings 8/8/05 Page 7 Regular Agenda Item No 11 — Hear Visitors ‘IW Anne Hazen, 1309 Wilshire Court, read a statement regarding the actions of the City Council on the termination of former City Manager Tom Brymer. Consent Agenda 12.1 Approved by common consent the approval of minutes for Special Meetings of March 1, 2005, March 30, 2005, and Workshop and Regular Meetings March 10, 2005. 12.2 Approved by common consent Resolution No 8 -8- 2005 -12.2 approving a construction contract with JaCody Inc., in the amount of $56,570 for the construction of Replacement Playground at Lincoln Center. 12.3 Approved by common consent an agreement for the purchase of water and sewer tapping materials for the water /sewer inventory from Hughes Supply with annual estimated expenses of $95,583.49. The bid is #05 -121. 12.4 Approved by common consent to authorize additional expenditures of $295,000 for the purchase of diesel fuel and gasoline with Brenco Marketing. The contract is #05 -156. 12.5 Approved by common consent the supplement to the original contract with Geac Public Safety to purchase the Police Field Reporting application, the Mobile Data Message Switch and Mobile Client software for an amount not to exceed $252,389 and for hardware and software purchases from various Catalog Information Services Vendors (state contract) not to exceed $21,500 for a project total of $273,889. 12.6 Approved by common consent a contract for the replacement of the City phone system with eLinear, Inc. for an amount not to exceed $819,669.78, for hardware and software purchases from Catalog Information Services Vendors (state contract) not to exceed $157,608 and for staff training not to exceed $13,050 for a project total of $990,328. Scotti abstained from this item. 12.7 Approved by common consent a real estate contract that will authorize the purchase of 76 acres of land needed for the BVSWMA Rock Prairie Road Landfill Soil Deficit Management Project. The property is owned by Dolly Olden and is adjacent to the existing landfill, located on the south side of Rock Prairie Road, west of Greens Prairie Road. The purchase price is $1,027,200. 12.8 Approved by common consent a real estate contract that will authorize the purchase of 100.6 acres of land needed for the Spring Creek Electric Substation, Greenways and the Spring Creek Corporate Campus. The property is owned by Willis Ritchey, Peggy Ritchey and their two sons, John David Ritchey and Thomas Glenn Ritchey. The land is located adjacent to the Traditional Values, Progressive Thinking In the Research Valley Council Meetings 8/8/05 Page 8 existing Spring Creek Corporate Campus site on the east side of the SH 6 Bypass, north of Greens Prairie Road in southern College Station. The purchase price is $521,250. 12.9 Approved by common consent the award of a construction contract to Gulf States Inc. for installation of an electrical high voltage capacitor bank at Greens Prairie Substation on Arrington Road in the amount of $157,600. 12.10 Approved by common consent the second reading of an ordinance for a franchise agreement with Texas Commercial Waste for the collection, processing, and marketing of recyclable materials. 12.11 Approved by common consent the adoption of Ordinance No. 2819 on the third and final reading approving a non-exclusive five-year medical waste hauling franchise agreement with Stericycle, Inc. 12.12 Approved by common consent Ordinance No Ordinance N9. 2829 on vacating and abandoning a twenty (20) foot wide portion of a sanitary sewer easement located in Lot 2, Block 1, E&M Jones Farm Place in the City of College Station. 12.13 Approved by common consent ratification of Change Order No 2 for Greens Prairie Road/Arrington Road Realignment Project in the amount of $59,764.06. 12.14 Approved by common consent Ordinance No. 2821 amending Chapter 10, "Traffic Code," Section 4E(3)(b) of the Code of Ordinances of the City of College Station prohibiting parking on a section of Dominik Drive. 12.15 Approved by common consent Ordinance No 22 amending Chapter 10, Section 3E(2)(8)(20), of the College Station Code of Ordinances to establish a 35 mph speed zone on Longmire Drive beginning at its most northern point north of Valley View Drive and extending southward to its intersection with Barron Road. 12.16 Approved by common consent Resolution No 8-8-20054240 adopting the Community Development Division's proposed 2005-09 Consolidated Plan and Fiscal Year 2005-06 Action Plan and Budget and adoption of a Community Development Program as authorized under Chapter 373 of the Texas Local Government Code. Council members Gay and Berry abstained from the vote. 12.17 Approved by common consent scheduling a public hearing on the City of College Station 2005-2006 Proposed Budget for September 8, 2005. Regular Agenda Item No. 13.1 - Presentation. discussi9n and poofsible - UAL: t 41t4 t 'L. ¶LL LI 1 _$.0L1 Bush Priye/Union Pacific Railroad, Traditional Values, Progressive Thinking 1P1 the Research Valley Council Meetings 8/8/05 Page 9 Bob Appleton, Director of Transportation Planning and Development for the Texas Department of Transportation Bryan District presented design schemes of the Wellborn Road /George Bush Drive interchange. No action was taken. Regular Agenda Item No 13.2 -- Presentation, discussion, and possible action approving a resolution to award Contract 05 -175 to Bryan Construction Company in the amount of $2,786,100 for the construction of a new chemical feed building at Dowling Road Pump Station. Director of Water /Wastewater David Coleman explained to the Council that this project was part of an ongoing infrastructure management plan designed to protect the public health and safety, provide capacity for growth, and reduce the ability of malevolent or inadvertent acts to threaten the quantity or quality of our water supply. This project will provide for > Increased chlorination capacity for future water production and treatment. > Improved safety of plant staff and the neighboring citizens, by providing environmental controls and scrubbers to remove chlorine leaks from the building, without release in surrounding neighborhoods. > Security features, such as card key access and digital video recorders, to address issues identified in our Vulnerability Assessment. > More thorough responses to potential terrorist threats, by adding the ability to chlorinate the water flow out of the surface storage tanks. kw' Two bids were received in response to Invitation to Bid 05 -092: > Dudley Construction bid totaled $2,883,000.00 > Bryan Construction Company bid totaled $2,786,100.00 Council member Berry moved to approve Resolution No 8 - - 2005 - 13.2 awarding contract 05 -175 to Bryan Construction Company in the amount of $2,786,100 for the construction of a new chemical feed building a Dowling Road Pump Station. Council member Gay seconded the motion which carried unanimously, 7 -0. FOR Silvia, Happ, Berry, Lancaster, Gay, Scotti, White AGAINST: None Regular Agenda Item No 13.3 -- Presentation, discussion, and possible action approving a resolution to award Contract No 05 -228 to Malcolm Pirnie Inc. for engineering design, bidding services and construction consultation to construct three water wells in local minor aquifers. The amount of the contract is $197,500.00. Mr. Coleman presented this item. Water production capacity must be increased to meet the projected peak water demand during the summer of 2006. Construction of a new 3000 gallon per minute (gpm) well in the Simsboro aquifer, similar to 'kV existing wells 1 -6, cannot be completed in time Alternative shallower aquifers do not provide the high volume production of the Simsboro aquifer, but existing Traditional Values, Progressive Thinking In the Research Valley Council Meetings 8/8/05 Page 10 geo- physical information indicates that three wells in these aquifers offer a high ‘Pe probability of producing a combined total of 1500 gpm (1.8 MGD) of potable water. This project will allow us to • Construct wells on property currently owned by the City. • Complete construction, and increase production capacity in advance of next summer's peak demand. • Allow increased production prior to completion of the parallel transmission line. • Develop water sources other than the traditional Simsboro wells. Council member Gay moved to approve Resolution No 8 - - 05 - 13.3 awarding contract No 05 -228 to Malcolm Pirnie Inc. for engineering design, bidding services and construction consultation to construct three water wells in local minor aquifers. Council member Berry seconded the motion, which carried unanimously, 7 -0. FOR Silvia, Happ, Berry, Lancaster, Gay, Scotti, White AGAINST: None Regular Agenda Item No 13.4 -- Presentation, discussion, and possible action and provide direction to staff regarding the Northgate Ordinance and the annual review of the Unified Development Ordinance (UDO). Director of Planning and Development Services Joey Dunn introduced this item. Staff Planner Molly Hitchcock provided an overview of the status of two important pending ordinance amendments: The Northgate Ordinance, and the annual update of the UDO. In 2003, the City Council adopted the Northgate Redevelopment Implementation Plan, which envisions a unique, pedestrian - friendly, dense urban environment. The sections of the UDO that regulate aspects of the Northgate zoning districts are being updated to help encourage development and redevelopment in the area that will move towards the traditional neighborhood development desired for the area Section 1.8 of the Unified Development Ordinance (UDO) stipulates that the City Council shall review the UDO annually. The UDO was initially adopted in June, 2003. The first annual review of the Comprehensive Plan and UDO was completed in September, 2004. Staff met with City Council on May 12 and received direction on several issues, but would like to meet again to discuss the process with the new Council. The processing of the "Northgate Ordinance" has been held separate from the annual UDO review because of the different stakeholder groups involved. Ordinance revision processes have involved public input through the City's website and public meetings. Once the drafts of the ordinances have been released to the public, additional public meetings will be held before proceeding to the Planning & Zoning Commission and City Council for final consideration. No formal action was taken. Traditional Values, Progressive Thinking In the Research Valley Council Meetings 8/8/05 Page 11 Regular Agenda Item No 13.5 -- Presentation, discussion, and possible action on making an appointment to the Planning and Zoning Commission to fill a recent vacancy. Council action was taken following the executive session. Mayor Silvia announced that the City Council would reconvene into executive session at 7:59 p.m. pursuant to Sections 551.071, 551.072, 551.074, and 551.087 of the Open Meetings Act to seek the advice of the city attorney with respect to pending and contemplated litigation, to consider the purchase of real property, the appointment and evaluation of public officer and economic development negotiations. Refer to list on workshop agenda. Mayor Silvia announced that the City Council concluded executive session at 11:10 p.m. on Monday, August 8, 2005. They returned to the Council Chambers. Council members conveyed their unanimous vote of confidence in the performance of the City Attorney, City Secretary and Municipal Court Judge. The following action was taken. Council member Berry made a motion to appoint Marsha Sanford for a one year term to the Planning and Zoning Commission to replace outgoing member Marilyn Hooton. This appointment was subject to her resignation as Chairman of the Historic Preservation Committee and alternate on %of the Zoning Board of Adjustments. Council felt that the P &Z Commission membership would not allow her adequate time to serve on two additional boards. Motion was seconded by Council member Lancaster. Motion carried unanimously, 7 -0. FOR Silvia, Happ, Scotti, Berry, Lancaster, White, Gay AGAINST: None Regular Agenda Item No 14 — Adjourn Hearing no objections the meeting adjourned at 11:11 p.m. on Monday, August 8, 2005. PASSED and APPROVED on this 22 day August, Au ust, 2005. APPR• D: *bp • Mayor Ron ilvia A EST: , • City Secretary Connie Hooks Traditional Values, Progressive Thinking In the Research Valley Mayor Council Members Ron Silvia Ben White Mayor Pro Tempore Ron Gay � John Happ Susan Lancaster Acting City Manager Chris Scotti CITY OF COLLEGE STATION Glenn Brown Nancy Berry College Station City Council Workshop Meeting Sign In Sheet Monday, August 8, 2005 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. a/t ,,, 11. 2. � 7.1607— ► 12. 3. ( d' P ) hI/v- 13. / kw 4 ( %`1� / 4-1( 14 5. -� 15. 6. 16. 7. 17. 8. 18. 9. 19. 10. 20. ‘orr Traditional Values, Progressive Thinking In the Research Valley May Council Members Ron Silvia Ben White May Pro Ternpore Ron Gay � John Happ Susan Lancaster Acting City Manager Chris Scotri CITY OF COLI 1 GI S'T'ATION Glenn Brown Nancy Berry College Station City Council Regular Meeting Sign In Sheet Monday, August 8, 2005 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. .50k P C t � 11. • 2. k 12. 3. ��� � 13. ‘lio# 4. � .. - , 14. 5. 15. 6. 16. 7. 17. 8. 18. 9. 19. 10. 20. r✓ Traditional Values, Progressive Thinking In the Research Valley