HomeMy WebLinkAbout06/23/2005 - Regular Minutes City Council (PI' 444111% Mayor
Ro11 Silvia
Council. Members
Ben White Pro Tempore Roan. Gay
JOhfl l:ap Susan Lancaster
Interim City Manager Chris Scotti
CiT OF Coisi i S nI ~ATJ Glenn Brown Nancy Berry
Minutes
College Station City Council
Workshop and Regular Meetings
Thursday, June 23, 2005 at 3:00 p.m. and 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tem Ha pp, Council members
White, Gay, Lancaster, Scotti, Berry
STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney
y
Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares
Mayor Silvia called the meeting to order at 3:05 p.m.
Workshop Agenda Item No 1 -- Discussion of consent agenda items listed for
Regular Council Meeting.
12.2 - Presentation, discussion, and possible action awarding Bid 04 -76 to Indentix
% Incorporation for an amount of $97,402 for a digital fingerprinting and mugshot capture
system for the College Station Police Department.
Director of Technology and Information Services Olivia Burnside described how the system
would function with other entities to communicate with a state level data bases.
Communications Manager Zeta Fail clarified the methods used to fingerprint children for
Child Identification Program. However, the Child Identification program would not be
submitted as part of the National Data Base. This program will improve efficiency of
booking prisoners, interface with existing automated fingerprinting identification systems
and expand ability to identify and search for criminal offenders. The new system will also
provide an ink -free alternative to citizens who must have prints taken for licensing or other
reasons.
13.7 - Presentation, discussion, and possible action approving change Order #1 to
Professional Services contract 05 -065 with Waterscape Consultants, Inc., for engineering
services related to the W.A. Tarrow Park Splash Park increasing the contract by $7,750 for a
revised contract amount of $22,500.
Assistant Parks and Recreation Director Eric Ploeger noted that the additional professional
services work would include the design of a water circulation /treatment system with the
design of the Splash Park to be installed adjacent to Lincoln Center. Concerns about the
future water use has prompted a decision to install a recirculation /treatment system that
will reduce water use by up to 75 %.
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City Council Meeting 6/23/05
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13.3 - Presentation, discussion, and possible action g
p ct on to approve a supplement to the
Software License and Services Agreement with Sungard HTE for the urchase of
p the
Business License module for an amount not to exceed 22 88
$ 5.
‘Ole Director of Technology and Information Services Olivia Burnside described the modules in
the system and its use for the new rental program
registration ro
g p 9
13.5 - Presentation, discussion and possible action approving pp g two contracts, a real estate
contract and an option contract. The property is owned by TLS Properties, LTD (Bruce p
Smith) and located at Dowling Road and Marion Pugh Street. The urchase rice for
10.7466 acres of land is 155 p p
$ ,825.70, with a $5,000 option for the City to purchase an
adjoining 5 acre parcel.
City Manager Tom Brymer explained that the proposed Dowling Road 10 Million Ground
G ound
Storage Tank would be used for processing water pumped from the water wells. The
project will increase capacity to 18 million gallons, enabling the City to meet future water
demands.
Y to
Environmental Compliance and Training Coordinator Karl Goldapp described the overhead
ead
and ground water storage capacity.
13.8 - Presentation, discussion and possible action regarding Change a Order No 2 to a
contract with Mitchell & Morgan, L.L.P. for the Texas Avenue Utility Relocation Project, in an
amount not to exceed $1O,000 00 .
City Engineer Bob Mosley remarked that the additional services to the construction p hase of
this project was due to additional unforeseen conflicts and administrative coordination with
the Texas Department of Transportation. He described the relocation of the water and
wastewater lines.
Workshop Agenda Item No 2 -- Presentation, discussion and possible action
regarding status update on the implementation of the Rental Registration program
for duplex and single family rentals.
Fire Chief Alley introduced Fire Marshal Eric Hurt and Supervisor of Code Enforcement Cindy
Dillard. He briefly described key points of the Rental Registration Program.
Fire Marshal Eric Hurt, noted that the purpose of the rental registration will provide a local
contact in a city database of single family and duplex rental properties to provide code
enforcement with code violations.
Fire Marshal Hurt noted that the initial registration fee is $25.00 per rental unit and an
annual registration fee of $15.00 per rental unit. Failure to comply with the rental
registration ordinance may result in a fine of between $1.00 and $500.00.
Council members Gay, Scotti, Lancaster and Berry disagreed with the initial registration and
annual fee and expressed the desire for additional Code Enforcement officers.
Council member Gay made a motion to move forward with the registration program and
direct staff to amend Ordinance No. 2793, for consideration of the removal of the initial and
annual fee and endorsement on the July 14, 2005 City Council agenda. Council member
Lancaster seconded the motion, carried by a vote of 6 -0 -1.
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City Council Meeting 6/23/05 Page 3
FOR: Silvia, Happ, White, Gay, Lancaster, Berry
AGAINST: None
lite ABSTAINED: Scotti
Council members recessed for a short break at 4:45 p.m. and reconvened the workshop
meeting at 4:49 p.m.
Workshop Agenda Item No. 3 -- Presentation, discussion and possible action on 1)
an update of the hotel /conference center project; 2) debriefing on Dallas tour of
hotel, conference center, and mixed use facilities; 3) project communications plan
and community partnerships; and 4) tax increment finance plan.
Director of Community and Economic Development Kim Foutz presented an update of the
hotel /conference center project which included information of a project communications and
community input plan. Ms. Foutz also briefed the City Council on the tax increment finance
plan and asked direction on preparation of a final draft plan and whether to pursue an
economic impact analysis.
Ms. Foutz noted that the City Council will attend tours in the future which will include
Austin, Woodlands and Sugarland.
The City Council members proposed the following recommendations:
Communications Plan:
• Speakers Bureau for Governmental Entities
O City of Bryan
O Brazos County
O University Staff
0 The District
O CSISD
O Chamber of Commerce Board
O Council on the Built Environment Update
• Community /Group Presentations
• Virtual On -line Comparable Facilities
• Power Point Brochure
TIF Plan:
• TIF Plan - Consultant prepares TIF Plan and use local resources for review of
TIF Plan
Economic Impact Analysis:
• Economic Impact Analysis with the component addressing impact on existing
hotels
The City Council proposed the following concurrent steps:
• TIF Plan
• Economic Impact Analysis
• Memorandum of Understanding with Hoteliers
• Tours
• Public input
• Space Programming
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Debriefing of Tour:
Council pointed out the following key elements of the tour:
• Destination
• Venues
• Walkable
Council member Scotti moved to approve the Tax Increment Finance independent
consultant, and the Economic Impact Analysis. Council member White seconded the
motion, which carried unanimously, 7 -0.
FOR Silvia, Happ, Berry, Lancaster, Scotti, White, Gay
AGAINST: None
Council member White made a motion to approve the Communications Plan
as amended by
the City Council for the Hotel /Convention project. Council member Gay seconded the
motion, which carried unanimously, 7 -0.
FOR Silvia, Happ, Berry, Lancaster, Scotti, White, Gay
AGAINST: None
Workshop Agenda Item No 4 -- Presentation, discussion, and p ossible action on
revisions to the City Council Meeting Procedures.
This item was postponed until after the regular meeting.
%se Workshop Agenda Item No. 5 -- Presentation, discussion and possible action on
establishing a policy for Council appointed committees and citizen committees.
This item was postponed until after the regular meeting.
Workshop Agenda Item No. 6 -- Presentation, discussion and possible action on
future agenda items. — A Council Member may inquire about a subject for which
notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Anv deliberation shall be limited to a
proposal to place the subject on an agenda for a subsequent meeting.
This item was postponed until after the regular meeting.
Workshop Agenda Item No. 7 -- Council Calendars
This item was postponed until after the regular meeting.
Workshop Agenda Item No. 8 -- Discussion, review and possible action regarding
the following meetings: Brazos County Health Department, Brazos Animal Shelter,
Brazos Valley Council of Governments, Cemetery Committee, City Center, Design
Review Board, Facade Improvement Program Advisory Committee, Fraternal
Partnership, Historic Preservation Committee, Intergovernmental Committee and
School District, Joint Relief Funding Review Committee, Library Committee,
Making Cities Livable Conference, Metropolitan Planning Organization, Parks and
Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU
Student Senate, The Research Valley Partnership, Transportation Committee, Wolf
%Pt Pen Creek Oversight Committee, Zoning Board of Adjustments.
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City Council Meeting 6/23/05 Page 5
This item was postponed until after the regular meeting.
kit" Workshop Agenda Item No. 9 - Executive Session.
At 5:54 p.m., Mayor Silvia announced in open session that the City Council would convene
into executive session pursuant to Sections 551.071 and 551.087 of the Open Meetings Act,
to seek the advice of the city attorney with respect to pending and contemplated litigation,
and to consider economic negotiations.
Consultation with Attorney (Gov't Code Section 551.071)
1. TCEQ Docket No. 2002- 1147 -UCR, Applications of Brushy Water Supply and College
Station (Westside /Highway 60)
2. TCEQ Docket No. 2003- 0544MWD, Application of Nantucket, Ltd.
3. TXU Lone Star Gas Rate Request.
4. Cause No. 03- 002098- CV -85, Brazos County, College Station v. Wellborn Special
Utility District
5. Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston
Division
College Station v. U.S. Dept. of Agriculture, etc., Wellborn Special Utility Dist
6. TCEQ Docket No. 582 -04 -2840, Application of Wellborn Special Utility District
7. Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston
Division JK Development v. College Station
8. GUD No. 9530 - Gas Cost Prudence Review, Atmos Energy Corporation
9. GUD No. 9560 - Gas Reliability Infrastructure Program (GRIP) rate increases, Atmos
Energy Corporation
Economic Incentive Negotiations {Gov't Code Section 551.087}
Economic Development prospects and related incentives:
a. Mixed use /new urbanism redevelopments - Church Avenue in Northgate (3
projects)
b. University Square Shopping Center redevelopment - South College Avenue in
Northgate
c. GameDay Centers mixed use redevelopment - Church Avenue and Wellborn Road in
Northgate
d. Culpepper Plaza Shopping Center redevelopment - Texas Avenue
e. Post Oak Square Shopping Center redevelopment - Harvey Road
f. University Town Center Shopping Center development - University Drive
g. Retail, restaurant, and office development - northwest corner of Highway 6 and
Greens Prairie Road
h. Mixed use /new urbanism development - University Drive
The proposed city conference center and associated privately developed hotel.
Workshop Agenda Item No. 7 -- Final action on Executive Session, if necessary.
Council recessed from the executive session at 6:55 p.m. They returned to the regular
meeting. No action was taken.
Regular Meeting
Mayor Silvia called the regular meeting to order at 7:05 p.m. with all council members
present. He led the audience in the pledge of allegiance.
%W
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12. Hear Visitors
Council did not receive any public comment.
Consent Agenda
13.1 Approved by common consent minutes for Workshop and Regular Meeting of March
22, 2005, June 9, 2005, retreat June 13 -14, 2005.
13.2 Approved by common consent Bid #04 -76 to Identix Incorporated for an amount of
$97,402 for a digital fingerprint and mugshot capture system for the College Station
Police Department.
13.3 Approved by common consent supplement to the Software License and Services
Agreement with Sungard HTE for the purchase of the Business License module for an
amount not to exceed $22,885.
13.4 Approved by common consent Ordinance No. 2808 approving a franchise
agreement with CCAA, LLC d /b /a Stop `N Go Potties for collection, hauling and
disposal services for residential construction debris solid waste in winch loaded roll-
off containers.
13.5 Approved by common consent two contracts, a real estate contract and an option
contract. The property is owned by TLS Properties, LTD (Bruce Smith) and located
at Dowling Road and Marion Pugh Street. The purchase price for 10.7466 acres of
land is $155,825.70, with a $5,000 option for the City to purchase an adjoining five
acre parcel.
13.6 Approved by common consent a Development Participation Agreement that will
authorize participation in the redesign and construction of Lift Station #1 Gravity
Sewer Line Project. City participation is $20,217.50 for the re- design and
construction and $21,243.00 for the needed easements. The agreement is between
the City of College Station and Spring Creek CS Development, LTD.
13.7 Approved by common consent Change Order #1 to Professional Services Contract
05 -065 with Waterscape Consultants, Inc., for engineering services related to the
W.A. Tarrow Park Splash Park, increasing the contract by $7,750 for a revised
contract amount of $22,500.
13.8 Approved by common consent Change Order No. 2 to a contract with Mitchell &
Morgan, L.L.P. for the Texas Avenue Utility Relocation Project.
Regular Agenda
Regular Agenda Item No. 14.1 -- Public hearing, presentation, discussion, and
possible action on an ordinance rezoning Callaway Subdivision Phase II,
consisting of approximately 14 acres, located on the east side of Marion Pugh
Drive, approximately 500' south of the intersection of George Bush Drive,
including a portion of the Luther Street Right -of -way, from C -1 General
Commercial to R -6 High Density Multi - Family.
Director of Planning and Development Services Joey Dunn noted that the applicant
requested the rezoning in order to develop the property as a student housing complex. The
request is in compliance with the Land Use Plan, which designates this property for multi-
family development. The location of the rezoning request is also supported by the City's
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City Council Meeting 6/23/05 Page 7
development policies, which attempt to locate multi - family in close proximity to Texas A &M
University.
The City Council denied this rezoning request on April 14, 2005 because of traffic and
accessibility concerns. On May 5, 2005 the Planning & Zoning Commission waived the
required 180 -day waiting period required by the Unified Development Ordinance for re-
application of rezoning because of available new information.
The new information submitted by the applicant was a letter for a proposed development
participation agreement with the City for the construction of the portion of Marion Pugh
Drive between approximately Luther Street and Holleman Drive. The applicant also
submitted a Traffic Impact Analysis to assess the traffic issues associated with the
development of the subject tract. This analysis assumes the extension of Marion Pugh Drive
to Holleman Drive is constructed, as the developer has indicated in his letter. Even though
existing traffic volumes in this area are high, the primary finding of the TIA is that the traffic
that this development generates will be accommodated by the transportation system with
the Marion Pugh Drive extension. This is primarily due to the significant number of trips that
will take place using modes other than automobile, since the project is in close proximity to
TAMU. In addition, it is expected that the traffic peak for the proposed apartment complex
will be different than the overall transportation network's morning and afternoon peaks that
are associated with commutes to work. In the long term (2010 and beyond), traffic
conditions should significantly improve with the construction of the Wellborn Road / George
Bush Drive grade separation and the eventual extension of Jones - Butler Drive to George
Bush Drive.
There have been recent concerns regarding the decreasing occupancy rates for apartments
throughout the City, as newer apartment projects continue to develop. The Texas rental
vacancy rate in 2003 (Census Bureau) reflects a current 87% occupancy rate for
apartments in College Station. However, of the approximately 203 acres of available
undeveloped multifamily zoned property in the city, only 38 acres of this property is located
within one mile from Texas A &M University campus. This request would add approximately
14 acres to the available property within one mile of the campus.
The rezoning of the Luther Street Right -of -Way is not an approval of the right -of -way
abandonment. The right -of -way will be submitted to the City Council for consideration
through an abandonment ordinance.
The Planning and Zoning Commission unanimously recommended approval of the rezoning
to R -6 High Density Multifamily with the condition that Marion Pugh Drive be completed by
the developer as a major collector from Luther Street to Holleman drive, prior to the
issuance of a Certificate of Occupancy on the property being rezoned.
Mayor Silvia opened the public hearing.
The following citizens spoke in favor of the rezoning request.
Chuck Ellison, 2902 Camille Drive
Jeff Milburn, Traffic Engineer
Mayor Silvia closed the public hearing.
Mayor Pro Tem Happ moved to approve the ordinance based on the construction of a road
equivalent to * the distance to the end of Marion Pugh South to Holleman, the right -of -way
411101 which is owned by the City of College Station. Motion failed due to lack of a second.
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City Council Meeting 6/23/05 Page 8
Council member White moved to approve Ordinance No. 2809 approving the rezoning of
three properties from C -1 General Commercial to R -6 High Density Multifamily with the
condition that Marion Pugh Drive be completed by the developer as a major collector from
Luther Street to Holleman Drive on the existing right -of -way owned by the City of College
Station. Council member Lancaster seconded the motion.
Council member Gay amended the motion to include the remainder of the condition
approved by the Planning and Zoning Commission, which was "prior to the issuance of a
Certificate of Occupancy on the property being rezoned." Council member Lancaster
seconded the motion, which carried unanimously, 7 -0.
FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry
AGAINST: None
Regular Agenda Item No. 14.2 -- Public hearing, presentation, discussion and
possible action on an ordinance rezoning request for Lot 1 of the Callaway House
Parking subdivision, generally located along the east side of Marion Pugh Drive,
approximately 200 feet south of the intersection with George Bush Drive from C -1
General Commercial to R -6 High Density Multi - Family.
Director of Planning and Development Services Joey Dunn remarked that the subject
property is currently developed as an overflow parking lot for the Callaway House dormitory
that is located across Marion Pugh Drive. The application indicates that the parking lot may
continue to be used as overflow parking for the Callaway House dormitory or may be used
as off - street parking for the future multi - family development of the adjacent property to the
south. To be used as parking for any future multi - family development, the zoning of the
property must list multi - family housing as a permitted use. Multi- family housing is not a
permitted use in the current C -1 General Commercial zoning district.
410
The Land Use Plan designates this property as Residential; therefore the rezoning request is
in compliance with the Land Use Plan. The location of the rezoning request is also
supported by the City's development policies which attempt to locate multi- family in close
proximity to Texas A &M University. The property is already developed in compliance with
the Comprehensive Plan and the proposed zoning.
Mayor Silvia opened the public hearing.
Rabon Metcalf, P.O. Box 9253, C.S. offered to answer any questions of the City Council
regarding the rezoning.
Mayor Silvia closed the public hearing.
Council member Berry moved to approve Ordinance No. 2810 rezoning Lot 1 of the
Callaway House Parking Subdivision, generally located along the east side of Marion Pugh
Drive, approximately 200 feet south of the intersection with George Bush Drive, from C -1
General Commercial to R -6 High Density Multi- family. Council member Gay seconded the
motion, which carried unanimously, 7 -0.
FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry
AGAINST: None
Regular Agenda Item No. 14.3 -- Public hearing, presentation, discussion, and
possible action on an amendment to Chapter 9 "subdivisions" of the City Code
‘01, adopting standards for the construction of streets and alleyways.
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City Council Meeting 6/23/05 Page 9
Director of Public Works Mark Smith highlighted the key changes in the construction of
streets and alleyways. The key changes in the Bryan /College Station Unified Design
Guidelines are:
• An increase in asphalt thickness from 1.5 inches to 2 inches fro all roadway sections.
• An increase in base thickness from 6 inches to 8 inches on collector streets.
• A new specification allowing cement stabilized base.
• New details and design standards for concrete streets.
• A new specification requiring more compaction on new asphalt.
• New design guidelines for traditional neighborhoods
O Narrowing street widths from 27 feet to 24 feet
O Allowing for tighter curves
• Narrowing alleyway widths from 24 feet to 12 feet.
• Increase right -of -way widths
O Minor collectors - 60' to 70'
O Major collectors - 70' to 80'
O Minor arterials - 90' to100'
O Rural collectors - 80' to 100' (COUNTY STD)
The Design Guidelines give guidance for streetscape elements requirements for handrails,
brick pavers, stamped concrete, street furniture and decorative signage.
Mayor Silvia opened the public hearing. No one spoke. Mayor Silvia closed the public
hearing.
No formal action was taken.
Council recessed for a short break at 8:12 p.m. and reconvened at 8:25 p.m.
Regular Agenda Item No. 14.4 -- Presentation, discussion and possible action on a
resolution authorizing the Fire Chief to coordinate with the Office of Domestic
Preparedness of the Department of Homeland Security in cooperation with the U.S.
Fire Administration in application for a matchin+i fund grants under the SAFER
Grant Program for the purpose of hiring 10 full time firefighters.
Fire Chief R.B. Alley remarked that this is the first year of funding for the (Staffing for
Adequate Fire and Emergency Response) SAFER Grant Program. The SAFER Act is designed
to help fire departments meet national standards concerning the deployment and assembly
of fire, emergency, and special operations personnel. The Safer Act provides five -year
grants to pay a portion of the salaries of newly hired firefighters. The City must agree to
match an increasing proportion of newly hired firefighter's salary over a four year period,
and in the fifth year absorb the entire cost. Congress appropriated $65 million for this
program. This grant if received will be used to assist with funding ten of the fifteen
firefighter positions necessary to reinstate the dedicated Ladder Truck Company as
described in the Fire Department Master Plan. There is a thirty -day window for application
for SAFER Grants and the submittal deadline is June 28, 2005.
Total salary and benefit costs for the ten firefighter positions are $2,294,002 over the five
years of the program. The Federal Share is $1,000,000 and The City of College Station's
share is $1,294,002. The maximum federal share per firefighter is $100,000 over the first
four years and can only be used for salaries and benefits.
If our application does not successfully negotiate the competitive review process the City
will have no financial commitment. The review period for similar grants ranges from six to
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City Council Meeting 6/23/05 Page 10
nine months. Additionally, this application does not require the City to accept the grant if it
is approved. The final decision to accept the grant is made at the time of award.
Council member Lancaster moved to approve Resolution No. 6 -23- 2005 - 14.04
authorizing the Fire Chief to coordinate with the Office of Domestic preparedness of the
Department of Homeland Security in cooperation with U.S. Fire Administration in application
for a matching fund grants under the SAFER Grant Program for the purpose of hiring 10 full
time firefighters. Mayor Pro Tem Happ seconded the motion, which carried unanimously, 7-
0.
FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry
AGAINST: None
Regular Agenda Item No. 14.5 -- Presentation, discussion and possible action on
an ordinance authorizing the issuance and sale of City of College Station, Texas
General Obligation Refunding Bonds, Series 2005 A, in an aggregate principal
amount not to exceed $20,000,000; approving the form of a preliminary official
statement; selecting underwriters for the bonds; and ordaining other matters
related thereto, including immediate effectiveness.
Finance and Strategic Planning Director Jeff Kersten introduced this item and Drew
Masterson with First Southwest Company and Jeff Leuschel with McCall, Parkhurst and
Horton L.L.P.
Drew Masterson, the City's financial advisor defined the refunding of bonds for the City's
outstanding General Obligation Bonds and Texas Utility System Revenue Refunding Bonds,
Series 3005A.
Jeff Leuschel, Bond Counsel with McCall, Parkhurst and Horton L.L.P. described the
proposed ordinances authorizing the issuance and sale of the City of College Station, Texas
General Obligation Refunding Bonds Series 1005 A and Texas Utility System Revenue
Refunding Bonds, Series 2005 A.
Mayor Pro Tem Happ moved to approve Ordinance No. 2811 authorizing the issuance and
sale of City of College Station, Texas General Obligation Refunding Bonds, Series 2005 A, in
an aggregate principal amount not to exceed $20,000,000; approving the form of a
preliminary official statement; selecting underwriters for the bonds; and ordaining other
matters related thereto, including immediate effectiveness. Council member Berry
seconded the motion, which carried unanimously, 7 -0.
FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry
AGAINST: None
Regular Agenda Item No. 14.6 -- Presentation, discussion and possible action on
an ordinance authorizing the issuance and sale of City of College Station, Texas
utility System stem Revenue Refunding Bonds, Series 2005 A, in an aggregate principal
amount not to exceed $15,999,000; approving the form of a preliminary official
statement; selecting underwriters for the bonds; and ordaining other matters
related thereto, including immediate effectiveness.
Mayor Pro Tem Happ moved to approve , Ordinance No. 2812 authorizing the issuance and
sale of City of College Station, Texas Utility System Revenue Refunding Bonds, Series
2005A, in an aggregate principal amount not to exceed $15,000,000; approving the form of
a preliminary official statement; selecting underwriters for the bonds; and ordaining other
‘sit
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City Council Meeting 6/23/05 Page 11
matters related thereto, including immediate effectiveness. Council member Berry
seconded the motion, which carried unanimously, 7 -0.
FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry
AGAINST: None
Workshop Agenda Item No 4 -- Presentation, discussion, and possible action on
revisions to the City Council Meeting Procedures.
After a brief discussion, Council made the following revisions to the City Council Meeting
Procedures:
Regular Meetings will be held on the second and fourth Thursday of each month. Such
meetings will be held at City Hall in the Council Chambers commencing at 7:00 p.m.
Work Study Sessions will commence on the Monday preceding the 2nd and 4 Thursday of
each month at 3:00 p.m.
Citizen Participation
1. Individuals who wish to address the City Council on any item not listed on the regular
agenda may do so, but only under Hear Visitors at 7:00 p.m. immediately following the
pledge of allegiance. Speakers should register with the City Secretary by 6:45 p.m.
Workshop Agenda Item No. 5 -- Presentation, discussion and possible action on
establishing a policy for council appointed committees and citizen committees.
Staff received direction to expand the nomination process to include a council member
‘0# preference to serve on a particular committee.
Due to the number of committee applications received, the Council assembled
subcommittees to review applications to determine which applicants would be interviewed
for the Planning and Zoning Commission, Zoning Board of Adjustments and Parks and
Recreation Board.
Worksho p Agenda Item No. 6 -- Presentation, discussion and possible action on
future agenda items. — A Council Member may inquire about a subject for which
notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a
proposal to place the subiect on an agenda for a subsequent meeting. ,
Council member Berry requested a mid year evaluation of the City Council appointees on
July 14, 2005 and July 28, 2005. Council member Gay seconded the motion, which carried
unanimously, 7 -0.
FOR: Silvia, Happ, Berry, Lancaster, White, Gay, Scotti
AGAINST: None
Council member White requested an agenda item regarding an ongoing City Council
Committee that would meet consistently with the Texas A &M University officials. Council
member Lancaster seconded the motion, which carried unanimously, 7 -0.
FOR: Silvia, Happ, Lancaster, Berry, Scotti, Gay, White
AGAINST: None
‘lor
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City Council Meeting 6/23/05 Page 12
Workshop Agenda Item No. 7 -- Council Calendars
Agenda Planning Calendar
kb, June 21 Chamber of Commerce Board Meeting- 8:30 a.m.
June 22 Exploring History Lunch Lecture - CS Conference Center 11:30 a.m.
June 23 Health and Safety Expo - Brazos Center - 8:00 -4:00 p.m.
June 23 Workshop and Regular Council Meeting - 3:00 p.m.
June 24 Girls Fast Pitch Tournament /Opening Ceremonies - 6p.m.- Central Park
July 12 Transportation Committee Half-Day Workshop - Noon - Administrative
Conference Room
July 14 Workshop and Regular Council Meeting - 2:00 p.m.
July 18 Intergovernmental Committee Meeting - Noon - Bryan
July 19 Chamber of Commerce - 8:30 a.m.
July 20 Research Valley Partnership 3:00 p.m.
July 28 Workshop and Regular Council Meeting - 3:00 p.m.
July 30 Kick Off Event for National Night Out - Post Oak Mali - 11 a.m. - 4 p.m.
Workshop Agenda Item No. 8 -- Discussion, review and possible action regarding
the following meetings: Brazos County Health Department, Brazos Animal Shelter,
Brazos Valley Council of Governments, Cemetery Committee, City Center, Design
Review Board, Facade Improvement Program Advisory Committee, Fraternal
Partnership, Historic Preservation Committee, Intergovernmental Committee and
School District, Joint Relief Funding Review Committee, Library Committee,
Making Cities Livable Conference, Metropolitan Planning Organization, Parks and
Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU
Student Senate, The Research Valley Partnership, Transportation Committee, Wolf
Pen Creek Oversight Committee, Zoning Board of Adjustments.
Council member Berry presented highlights of the Intergovernmental Retreat, Brazos
County Health Board and Safety Expo.
Council member Scotti conveyed comments from the Research Valley Partnership Board.
Mayor Pro Tem Happ noted that he will attend the coalition briefing regarding the
I -69 Corridor.
Council member White presented an outline of the Planning and Zoning Commission
meeting.
City Manager Brymer presented a summary of the Brazos Animal Shelter Board meeting.
Regular Agenda Item No. 14.7 -- Presentation, discussion and possible action
appointing a City Council representative to the Research Valley Partnership Board
of Directors to fill an unexpired term.
Council member Gay moved to appoint Council member Scotti as a City Council
representative to the Research Valley Partnership Board of Directors. Council member
Berry seconded the motion, which carried unanimously, 7 -0.
Regular Agenda Item No. 15 -- The City Council may convene the executive
session following the regular meeting to discuss matters posted on the executive
session agenda for June 23, 2005.
At 10:44 p.m., Mayor Silvia announced in open session that the City Council would
kb" reconvene into executive session pursuant to Sections 551.071 and 551.087 of the Open
Traditional Values, Progressive Thinking
In the Research Valley
City Council Meeting 6/23/05 Page 13
Meetings Act, to seek the advice of the city attorney with respect to pending and
contemplated litigation, and to consider economic negotiations. Refer to executive session
krbo, list in workshop minutes.
Regular Agenda Item No. 16 -- Final action on executive session, if necessary. ,
Council concluded its executive session at 11:30 p.m. They returned to Council Chambers.
No action was taken.
Regular Agenda Item No. 17 -- Adjourn
Hearing no objections, the meeting adjourned at 11:32 p.m.
PASSED AND APPROVED this 22 day of August, 2005.
APPROVED:
6 4
Mayor Ro Silvia
ST: - OP
'I,/
City Secretary Connie Hooks
Traditional Values, Progressive Thinking
In the Research Valley
Mayor Council Members
k 11 it ti, ( d e r i 414 Ron Silvia John Happ
Mayor Pro Tempore Ben White
Ron Gay
City Manager Susan I..ancaster
CITY OF CoLLEcF STATION Tom Brymer Chris Scotti
Nancy Berry
College Station City Council
Workshop Meeting
Sign In Sheet
Thursday, June 23, 2005 at 2:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
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Traditional Values, Progressive Thinking
In the Research Valley
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Mayor Pro Tempore Ben White
Ron Gay
,r City Manager Susan Lancaster
CITY OF COLLEGE S Tom Brymer Chris Scotti
Nancy Berry
College Station City Council
Regular Meeting
Sign In Sheet
Thursday, June 23, 2005 at 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
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