HomeMy WebLinkAbout06/29/2006 - Special Minutes City Council
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Mayor
Ron Silvia
Mayor Pro Tempore
Ben White
City Manager
Glenn Brown
Council Members
John Happ
Ron Gay
Lynn McIlhaney
Chris Scotti
David Rucsink
CiTY OF COLLEGE STATION
MINUTES
College Station City Council
STRATEGIC PLANNING RETREAT
June 29-30, 2006
Summers Mill Conference Center
Mayor Silvia called the meeting to order at 10:01 am on Thursday, June 29, 2006. All council
members were present. Members of the Management Team were present. Randy Pennington
from Pennington Group, Inc. served as the facilitator.
Council focused on four "Session Deliverables" during the retreat session. These items were:
,/ Re-confirmed mission and strategic vision for the organization
,/ Identified criteria for success in the coming year
,/ Prioritized city-wide goals for the coming year
,/ Guidance for staff on sense of urgency, accountability, and follow-up time frames
The objectives were achieved by reviewing and revising the mission and core values, vision for
the City of College Station, and vision statements for each core values statement.
MISSION STATEMENT' "On behalfofthe citizens of College Station, home of Texas
A&M University we will continue to promote and advance the community's quality of life "
CORE VALUES: To promote:
. The health, safety, and general well being ofthe community
. Excellence in customer service
. Fiscal responsibility
. Involvement and participation of the citizenry
. Collaboration and cooperation
. Regionalism: Be an active member of the Brazos Valley Community
and beyond
. Activities that encourage municipal empowerment
VISION FOR THE CITY OF COLLEGE STATION
A community that -
. Provides a welcoming environment for residents and guests
. Looks to the future - focuses on Strategic Planning
. Strives to be unique in all that we do, while being home to Texas A&M
. Demonstrates commitment to sustainable growth and development
. Creates memorable places within the community (such as WPC and Northgate)
. Partners with community neighbors to achieve our goals when beneficial to all
concerned.
. Provides excellent customer services.
. Delivers all core services in the most economical, efficient, and customer friendly
manner possible.
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i Core Services Vision Statement i
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i Parks and Leisure Services Vision Statement 'I
i Professionals providing a wide range of leisure, recreational, educational and cultural I
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i Planning and Development Vision Statement i
i Professionals that plan and develop a sustainable community balancing neighborhood and I
i commumty mterests. I
i Economic Development Vision Statement !
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Council recessed at 4:45 pm for social time and dinner.
Fridav, June 30, 2006
Mayor Silvia and Councilmembers returned at 8:30 am to continue the session. They identified
the strategies and priorities for each vision statement as follows:
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Strategy I: Provide infrastructure and services with the capacity to meet current and
projected demands.
· Acquire, design, and build a new cemetery (A+)
· Prepare conceptual deigns for City center and Senior center for consideration in
2008 bond plans (A)
· Update and improve radio system by adding tower on south end (B)
· Influence legislative processes which impact the City (ongoing) (B)
· Implement the Parks CIP program for 2006/2007.
· Complete Police Building Headquarters renovation and plan for new facility in
next bond election.
· Continue development of Grimes County Landfill site
· Address electric power supply issues.
· Develop long range plan for water supply.
. Conservation attitude, education.
. Implementation of Landscape Irrigation requirements,
. Credit for xeroscape, de-emphasize St. Augustine grass.
College Station Strategic Planning Retreat
Thursday-Friday, June 29-30, 2006
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· Plan and develop proj ect list for 2008 CIP.
· Improve capital project planning, budgeting and implementation to address
existing projects and to plan new projects. (Jeff Kersten)
· Plan and construct Fire Station #3 replacement.
· Investigate widening Highway 6.
· Update the Five Year Business Plans for all departments with the City.
Strategy 2: Provide innovative public safety and public health services.
· Complete Short term emergency operations center (A+)
· Develop long range plans for Joint emergency operations center (C)
· Be more proactive with problem solving efforts to reduce Part I crime, vehicular
accidents and fatalities via data assisted staff allocation.
· Staff development and succession planning at all levels. Goal to increase
capabilities and professionalism.
· Begin diversion program at BVSWMA Rock Prairie Road Landfill.
· Hire and promote firefighters to place dedicated ladder company in service.
· Develop and establish safety and wellness initiative in Fire Department.
· Continue to enforce right of way ordinance and monitor the legislature and
potential bills to take away our ability to police our rights of way.
Strategy 3: Promote effective internal and external communication.
· Create an aggressive internal and external communications plan (A)
· Improve communication, internally - staff meetings, newsletter etc.- and
external Public Service Announcements and media relations.
· Expand and develop broadcast media services to promote positive stories about
City of College Station.
· Reorganize citywide marketing and communications efforts to improve
efficiency, coverage and resources.
· Expand/enhance use of Channel 19.
Strategy 4: Provide efficient, multi-modal transportation systems.
· Long range transportation plans - street plans, multi-modal (A+)
· Influence legislative services (ongoing) (B)
· Continue streets, drainage, traffic system maintenance.
· Implement recommendations of the Regional Mobility Plan.
· Identify federal funding to pay for multi-modal transportation systems.
· Continue to address traffic circulation issues within the City, and develop a plan
to implement/fund priorities.
· Develop prioritized list of street proj ects
. Identify alternative funding sources
Strategy 5: Create a work environment that develops and encourages employee excellence.
· Develop city-wide Succession Plan (C)
· Reinvent the "City Olympics" program for employees.
College Station Strategic Planning Retreat
Thursday-Friday, June 29-30, 2006
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· Evaluate and consider accreditation for Fire Department, Public Works, Parks
and Recreation and others as applicable.
· Support City Management commitment to providing excellent customer service
by enhancing HR programs that are designed to attract, retain and develop a
healthy, diverse and well-qualified workforce.
· Support City Management's efforts to provide City buildings with a
comprehensive building access and security system.
· Manage the implementation of a Workforce Development and Succession
Planning Program in each City department.
Strategy 6: Provide effective and efficient internal support services.
· Move all Information Technology divisions into an IT Fund.
· Continue to ensure the organization is supported by proactive and effective
administrative services.
· Continue to improve service delivery to internal and external customers
through review of processes, technology if appropriate, and focus on customer
service.
Strategy 7: Promote fiscal responsibility throughout the organization.
· Identify and develop Alternative Revenues Sources --- new and enhanced
existing revenues (A+)
· Continue to implement the recommendations in the Stewardship Plan.
· Implement the Internal Auditor function.
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! Parks and Leisure Services Vision Statement i
i Professionals providing a wide range of leisure, recreational, educational and cultural !
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Strategy I:
We will maintain an integrated system of parks and greenways emphasizing
connectivity.
· Design and construct Edelweiss Gartens Park, John Crompton Park Phase II,
University Park, and Veterans Park Phase II.
· Implement hike and bike trails plan.
Strategy 2:
We will provide recreation, leisure, and educational programs and facilities that
target a variety of age and interest groups.
. Update CSISD agreements
· Develop a 25 year plan for Library.
. Develop a Senior Citizen Center
College Station Strategic Planning Retreat
Thursday-Friday, June 29-30, 2006
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Strategy 3:
We will promote cultural opportunities.
· Design and build improvements at the Wolf Pen Creek Amphitheater.
· Develop a plan for a "history" walk (American Mile) at Veterans Park.
Strategy 4: We will pursue regional planning and development efforts.
· Promote the regional TMPA park site.
· Develop a site plan for the Rock Prairie Road landfill.
Strategy 5 : We will pursue beautification and urban forestry opportunities.
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i Planning and Development Vision Statement !
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Strategy I:
Strategy 2:
Strategy 3:
We will continue to revise and guide the development process through the use of
progressive building and development codes/standards
· Update the Parkland Dedication Ordinance
· Complete subdivision ordinance revisions.
· Complete drainage design guidelines.
. Complete UDO update.
· Review and adopt latest building codes - 2006 Edition of International
Codes.
· Infill development - Change requirement ofR-I, require garages and lot
coverage.
We will support and participate in comprehensive regional planning efforts.
· Promote the TMP A regional park concept.
· Work with MPO to implement County Thoroughfare Plan.
· Work with MPO to develop transportation model.
· Explore opportunities for collaboration with the City of Bryan and Brazos
County as part of the comprehensive plan update.
· Collaborate with the City of Bryan, Brazos County, Texas A&M
University, the Texas Department of Transportation, and the MPO to
develop and implement a county wide thoroughfare plan, and to develop a
travel demand model to assist each of these entities in decision making.
We will begin the process of adopting a new comprehensive plan for the city.
· Comprehensive plan (A+)
· Organize planning and development department to emphasize long range
planning (A)
. Update the Parks and Recreation and Open Space Master Plan.
· Develop new capital improvement plan.
· Implement phase I of the comprehensive plan update.
· Secure funding for phase II of the comprehensive plan update.
College Station Strategic Planning Retreat
Thursday-Friday, June 29-30, 2006
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Strategy 4: We will encourage unique, environmentally friendly development and
redevelopment activities that promote a sustainable community.
· Evaluate existing redevelopment ordinances.
Strategy 5: We will promote neighborhood integrity.
Neighborhood integrity (B)
· Develop a program of "Park Pals" to enhance citizen communication for
neighborhood park issues.
· Revise traffic calming policy.
· Development of a plan to insure City has focus on neighborhood integrity
issues and is dedicated to quality neighborhoods in all areas of the City.
· Identify a process for neighborhoods communicating with the City and
between each other.
Strategy 6: We will develop and move forward with an annexation plan.
· Move forward on recommendation to annex some of the exempt areas (A)
· Develop 3 year annexation plan (B)
· Annex and control gateways.
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Strategy I: We will prioritize the development of strategic areas, including an economic
development comprehensive plan.
· Economic development funding sources.
· Continue efforts to promote private sector development in Northgate
· Continue efforts to promote private sector development in Wolf Pen Creek.
· Continue efforts to promote private sector investment in Crescent Pointe
· Develop Town Center with "Old Town" feel.
Strategy 2: We will continue to strengthen and diversify the tax and job base.
· Economic Development strategic plan (B)
· Develop economic development strategic plan
· Pursue development of Spring Creek Corporate Campus
· Pursue the establishment of an incubator for start-up companies
· Pursue opportunities for university partnerships.
Strategy 3: We will promote and pursue proj ects that will enhance College Station as a
destination.
· Conduct a tourism market study for new tourism venues in College Station
potential venues could include:
. Explore the feasibility of a water park
College Station Strategic Planning Retreat
Thursday-Friday, June 29-30, 2006
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. Water feature or minor league baseball.
. Implement the wayfinding plan.
Strategy 4: We will promote targeted commercial redevelopment.
· Continue efforts to redevelop major commercial properties on primary
thoroughfares throughout College Station
Strategy 5: We will promote the development of a convention center and hotel.
. Convention Center (A+)
· Create TIF in Northgate for the project to fund Convention Center.
. Pursue land acquisition options for Convention Center.
Strategy 6: We will partner with other entities to promote economic development.
. Engage Chamber, RVP and others in discussion of Economic Development
opportunities.
· Actively engage Economic Development Partners in development of Economic
Development Strategic Plan.
Strategy 7: We will facilitate an environment that encourages the development of knowledge-
based business.
· Actively work with RVP and TAMU to identify strategies to develop
infrastructure to support knowledge based businesses
· Coordinate with Economic Development partners to implement required
knowledge based infrastructure strategies.
Mr. Pennington acknowledged the Council for their hard work and wished them success. Staff
will report to Council every six months with a progress report on strategies achieved, etc.
Council discussed calendars and schedules.
Councilmember Ben White made a motion to adjourn the meeting. Motion seconded by
Councilmember Dave Ruesink. Motion carried unanimously, 6-0-1, Mayor Pro Tern Happ
absent. The session adjourned at 1 :25 pm on Friday, June 30, 2006.
PASSED AND APPROVED this 14th day of September, 2006.
APPROVED:
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Mayor Silvia
T ST:
College Station Strategic Planning Retreat
Thursday-Friday, June 29-30, 2006
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