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Home My WebLink About09/13/2007 - Workshop Minutes City CouncilMayor Ben White Mayor Pro Tem Ron Gay City Manager Glenn Brown Orff' CITY OF COLLEGE STATION Council members John Crompton James Massey Lynn Mcllhaney Chris Scotti David Ruesink Minutes City Council Workshop Meeting Thursday September 13, 2007 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNEIL MEMBERS PRESENT: Mayor White, Mayor Pro Tem Gay, Council members, Crompton, Massey, Mcllhaney, Scotti, Ruesink STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team. Mayor White called the meeting to order at 3:00 p.m. Workshop Agenda Item No. 1 — Presentation, possible action, and discussion on items listed on the consent agenda. 2k — Presentation, discussion and possible action on a resolution approving a contract for the loan of HOME Investment Partnership (HOME) Program funds for the proposed Santour Court Housing Tax Credit development; and authorization for the Mayor to sign the resolution and contract. Community and Economic Development Director David Gwin answered questions of Council member Crompton. Workshop Agenda Item No. 2 — Presentation, possible action and discussion regarding public input and planning of road projects from conception to construction. Director of Public Works Mark Smith presented the city's current processes and practices for planning and construction of roadway projects and facilitated discussion to identify modifications to the city's process. City Council Workshop Minutes 9/13/07 Page 2 Council directed staff to implement a process of notification to citizens and public meetings to insure that all measures are being accomplished; including citizens from the biking community. Workshop Agenda Item No. 3 — Presentation, possible action and discussion regarding an update on the annexation planning process, including areas that may be considered as part of the three-year plan. Assistant Director of Planning and Development Services Lance Simms presented a summary of the city's annexation history since 2000. He described the legal requirements, purpose of proposed annexation, a three year plan process, and annexation policies. Mr. Simms presented a map of various locations that could be included in a three-year plan. Council directed staff to move forward with the project. Council recessed for a short break at 4:04 p.m. and reconvened the workshop meeting at 4:15 p.m. Workshop Agenda Item No. 4 — Presentation, possible action and discussion on the City's Economic Development Incentive Guidelines and extent and past performance of incentives under the program. Director of Economic and Community Development David Gwin presented a brief overview of the City's Economic Development Incentive Guidelines and extent and past performance of incentives under the program. The guidelines may be used as a mechanism to accomplish the City's adopted fiscal policies. Bob Malaise, Vice President of Economic Services with Research Valley Partnership provided an overview of their activities, results of analysis and annual status report. Todd McDaniel, President and CEO of Research Valley Partnership made comments pertaining to the Research Valley Partnership activities. Mr. Gwin encouraged a more aggressive recruiting process for specific development types and additional target categories. Council members concurred with Mr. Gwin's statements and directed staff to move forward with the additional targeted categories on specific development types. Mr. Gwin noted that he will modify the Economic Development Guidelines (Section II) and incorporate the revised guidelines into the departmental strategic plan. Once the modifications are completed staff would prepare a future item for council consideration. Workshop Agenda Item No. 5 — Council Calendar Council reviewed their upcoming events. City Council Workshop Minutes 9/13/07 Page 3 Workshop Agenda Item No. 6 -- Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. This item was postponed until after the regular meeting. Refer to regular minutes of September 13, 2007 for any action taken. Workshop Agenda Item No. 7 -- Discussion, review and possible action regarding the following meetings: Arts Council Subcommittee of the Council, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Cemetery Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, Outside Agency Funding This item was postponed until after the regular meeting. Refer to regular minutes of September 13, 2007 for any action taken. Workshop Agenda Item No. 8 — Executive Session At 5:15 p.m., Mayor White announced in open session that the City Council would convene into executive session pursuant to Sections 551.071 and 551.087 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation, and economic development negotiations. Consultation with Attorney {Gov't Code Section 551.071} ; The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply Corporation. Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District. Cause No. GN -502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) Sewer CCN request. Legal aspects of Water Well and possible purchase of or lease of another water site. City Council Workshop Minutes 9/13/07 Page 4 Civil Action No. H-04-3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station. Cause No. 06 -002318 -CV -272, 272nd Judicial District Court, Brazos County, Texas, Taylor Kingsley v. City of College Station, Texas and Does 1 through 10, inclusive. Cause No. 485 -CC, County Court at Law No. 1, Brazos County, Texas, City of College Station v. David Allen Weber, et al. Bed & Banks Water Rights Discharge Permits for College Station and Bryan Cause No. 07 -001241 -CV -361, 361' Judicial District Court, Brazos County, Texas Gregory A. & Agnes A. Ricks v. City of College Station Water CCN request Economic Incentive Negotiations {Gov't Code Section 551.087}; The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Hotel and Conference Center Workshop Agenda Item No. 9 -- Final action on executive session, or any workshop agenda item not completed or discussed in today's workshop meeting will be discussed in tonight's Regular Meeting if necessary. Council completed executive session at 6:58 p.m. No action was taken. Workshop Agenda Item No. 10 -- Adjourn. Hearing no objections, the meeting adjourned at 6:59 p.m. on Thursday, September 13, 2007. APPROVED: Mayor Ben White ATTEST: Connie Hooks, City Secretary