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HomeMy WebLinkAbout04/13/2006 - Regular Minutes City Council v~ Mayor Ron Silvia Mayor Pro Tempore John Happ City Manager Glenn Brown Council Members Ben White Ron Gay Susan Lancaster Chris Scotti Nancy Berry CiTY OF COLLEGE STATION Minutes City Council Workshop and Regular Meeting Thursday, April 13, 2006 at 2:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Council members, Happ, White, Gay, Lancaster, Scotti, Berry STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares Mayor Silvia called the meeting to order at 2:00 p.m. Workshop Al!enda Item No.1 - Presentation, possible action. and discussion on items listed on the consent al!enda. 12.02 - Presentation. possible action and discussion approving a real estate contract that will authorize the purchase of two tracts of land needed for the Cemetery Acquisition Proiect: and a resolution declaring intention to reimburse certain expenditures with proceeds from debt. The property is owned by the Texas A&M University and Texas A&M University System. Council member Lancaster and Mayor Pro Tern Happ abstained from voting on this item. 12.5 - Presentation. possible action and discussion regarding a resolution to award construction contract 06-146 to Bryan Construction Company in the amount of $3.352.100 for odor control and sludge processing improvements at the Carter Creek Wastewater Treatment Plant. This item was removed from the consent agenda by staff. 12.10 - Presentation. possible action. and discussion on the resolution determining a public necessity to acquire a fee simple interest in certain property: giving notice of an official determination to acquire a portion of the property for the Barron Road right-of- way proiect: and establishing procedures for the acquisition of a fee simple interest in property. City Engineer Bob Mosley described the number residents effected and the amount of the property needed for the Barron Road right-of-way. 12. I 5 - Presentation. possible action. and discussion of revised Policy of the Joint Relief Funding Review Committee. Community Development Project Coordinator Debbie Eller illustrated the purpose of policy change. Workshop Al!enda Item No. 2 -- Presentation, possible action. and discussion rel!ardinl! the Wavfindinl! proiect conceptual sil!n desil!n. Manager of Special Projects and Legislative Affairs Don Fazzino introduced Mr. Barry Biggar, President/CEO of the Bryan/College Station Convention and Visitors Bureau. Mr. Biggar provided an oyeryiew of the Wayfinding Project. He described the goals, benefits of Wayfinding signage, a variety of design concepts and the next steps that need to be taken to implement the program. No formal action was taken. Workshop Al!enda Item No.3 - Presentation, possible action. and discussion to provide l!uidance to staff rel!ardinl! rel!ulations for sil!ns and banners in the City of Collel!e Station. Assistant Director of Planning and Development Seryices Lance Simms remarked that during the 2004 annual Unified Development Ordinance review, the City Council decided to prohibit banners in the City with exception of grand opening banners and special event banners. In December of 2005, Council indicated support for relaxing the restrictions on banners and small signs for neighborhood sponsored events. More recently, staff received feedback regarding banners for non-profit organizations and places of worship. As part of the annual UDO review, staff plans to amend the signage provisions to allow banners and small signs for neighborhood groups. Council member Berry moved to allow banners for a two week period for all non-profits organization or place of worship, and waive the permit fee. Council member Scotti seconded the motion. Council member Scotti amended the motion to include Commercial Businesses and Homeowners Associations. Council member Berry seconded the motion. The motion failed by a vote of2-5. FOR: Berry, Scotti AGAINST: Silvia, Happ, White, Gay, Lancaster Council member Lancaster moved to allow banners for a two week period for all non- profits organizations and places of worship, and waive the permit fee. Motion failed due to a lack of a second. The City Council recessed for a short break at 3:30 p.m. and returned to the workshop meeting at 3:50 p.m. Workshop Al!enda Item No.4 - Presentation. possible action and discussion on appointment of members to the Outside Al!encv fundinl! Review Committee. This item was postponed until the regular meeting. Workshop Al!enda Item No.5 - Presentation. possible action. discussion on future al!enda items: a Council Member may inquire about a subiect for which notice has not been l!iven. A statement of specific factual information or the recitation of existinl! policv may be l!iven. Anv deliberation shall be limited to a proposal to place the subiect on an al!enda for a subsequent meetinl!. This item was postponed until after the regular meeting. Workshop Al!enda Item No.6 - Council Calendars April 10 April 11 April 13 April 14 April 17 April 18 April 18 Apr 18 Apr 18 Apr 20-22 Apr 22 Apr 27 May8-11 May 4 May 13 May 15 May 16 May 18 May 18-22 May 25 May 29 George Bush Award Excellence in Public Services - Rudder Auditorium 5:00 - 7:00 p.m. Jefferson awards 9:00 - 10:00 p.m. - George Bush Presidential Library Town Hall Meeting, Holy Cross Lutheran church 6:30 p.m. Good Friday, Office Closed Intergovemmental Committee Meeting - Noon - Bryan ISD Research Valley Partnership Technology Alliance Event Miramont Country Club - 1 I :00 a.m. - 1 :30 p.m. Transportation Committee Meeting - 4:30 p.m. - Admin. Conf. Rm. Research Valley Partnership Technology Alliance Event - Miramont Country Club - 11 :00 a.m. - 1 :30 p.m. Transportation Committee Meeting - 4:30 p.m. - Admin. Conf. Rm. Annual Historic Preservation Conference - Galveston Wolf Pen Creek Trail Dedication - 10:00 a.m. City Council Workshop and Regular Meeting, 3:00 p.m. Chamber of Commerce Washington DC Trip Special Council Workshop Meeting Election Day Intergovemmental Committee Meeting, noon - 1 :30 T AMU Transportation Committee Meeting - 4:30 p.m. - Admin Conf. Rm Special Council Meeting, Induction of Officers Making Cities Livable Conference, Santa Fe, New Mexico City Council Workshop and Regular Meeting - 3:00 p.m. Memorial Day, Office Closed Workshop Al!enda Item No.7 -- Discussion, review and possible action rel!ardinl! the followinl! meetinl!s: Brazos County Health Dept.. Brazos Animal Shelter. Brazos Vallev Council of Governments, Cemetery Committee. City Center, Desil!n Review Board. Facade Improvement Prol!ram Advisorv Committee. Fraternal Partnership, Historic Preservation Committee. Interl!overnmental Committee and School District, Joint Relief Fundinl! Review Committee, Librarv Committee. Makinl! Cities Livable Conference, Metropolitan Planninl! Orl!anization, Outside Al!encv Fundinl! Review. Parks and Recreation Board, Planninl! and Zoninl! Commission, Sister City Association. TAMU Student Senate. The Research Vallev Partnership. Transportation Committee, Wolf Pen Creek Oversil!ht Committee. Wolf Pen Creek TIF Board. Zoninl! Board of Adiustments., This item was postponed until after the regular meeting. Workshop Al!enda Item No.8 -. Executive Session At 4:06 p.m., Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, 551.074, and 55 I .087 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation, to consider the purchase of real property, the evaluation of a public officer, and economic development negotiations. Consultation with Attornev iGov't Code Section 551.071 }; TCEQ Docket No. 2002-1 I 47-UCR, Applications of Brushy Water Supply and College Station (Westside/Highway 60) TCEQ Docket No. 2003-0544MWD, Application of Nantucket, Ltd. TXU Lone Star Gas Rate Request. Cause No. 03-002098-CV -85, Brazos County. College Station v. Wellborn Special Utility District Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. US. Dept. of Agriculture. etc., and Wellborn Special Utility District Civil Action No. H-04-3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station GUD No. 9530 - Gas Cost Prudence Review, Atmos Energy Corporation GUD No. 9560 - Gas Reliability Infrastructure Program (GRIP) rate increases, Atrnos Energy Corporation Cause No. GN-502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) Settlement of issues and transfer of franchise from Cox to Cebridge Legal Issues, Legal Problems regarding BVC Net and Proposed Agreement Real Estate iGov't Code Section 551.072}; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Aggie Field of Honor Economic Incentive Negotiations IGov't Code Section 551.087\: possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. The proposed city convention center and associated privately developed hotel b. Gameday/Cafe Eccel Personnel iGov't Code Section 551.074l; possible action The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: a. City Manager Workshop Al!enda Item No.9 -- Final Action on executive session. if necessary. Council returned from executive session at 6:48 p.m. No action taken. Rel!ular Meetinl! Mayor Silvia called the regular meeting to order at 7:00 p.m. with all council members present. He led the audience in the pledge of allegiance. Council member Lancaster provided the invocation. Kim Fox, Program Coordinator for the TAMU International Center, introduced a Texas A&M University student from India. He presented an overview of India's culture and traditions. Mayor Silvia and City Manager Glenn Brown recognized Pool Supervisor Vera Solis for receiving the Platinum National Aquatic Safety Award, Amanda Garland for receiving the Statewide Marketing Trophy, and Parks and Recreation Director Steve Beachy for receiving the Daniel Whitworth Fellow Award. Hear Visitors 12.1 Approved by common consent minutes for the College Station City Council Workshop and Regular Meeting for February 23,2006 and March 9, 2006. 12.2 Presentation, possible action, and discussion of real estate contract that will authorize the purchase of two tracts of land needed for the Cemetery Acquisition Project; and a resolution declaring intention to reimburse certain expenditures with proceeds from debt. The property is owned by the Texas A&M University and Texas A&M University System. Council member Gay moved to approve a real estate contract authorizing the purchase of two tracts of land needed for the Cemetery Acquisition Project in the amount of $765,633.00 subject to being placed on the Board of Regents agenda in May, 2006. Council member Berry seconded the motion, which carried by a vote of 5-0-2. Also, Council member Gay moved to approve Resolution No. 4-13- 2006-12.02 declaring intention to reimburse certain expenditures with proceeds from debt. Council member Berry seconded the motion, which carried by a vote of 5-0-2. FOR: Silvia, White, Gay, Scotti Berry AGAINST: None ABSTAINED: Happ, Lancaster 12.3 Bid #06-84. Approved by common consent a bid award for purchase of various electrical items maintained in inventory to Priester, MeIl and Nicholson for $21,039.00; Structural and Steel Products, Inc. for $156,742.00; Central Electrical Supply, Inc. for $9,140.00; Techline for $463,460.50; Priester Supply for $68,806.45; Hughes Supply for $27,340.00 and KBS for $170,463.20 for total estimated expenditures of$916,991.15 for a twelve month period. 12.4 Bid #06-79. Approved by common consent a bid award for purchase of various distribution and padmount transformers maintained in inventory to Techline for $295,449.00; KBS Electrical for $6,862.00; WESCO for $25,167.00; and Texas Electric Coop for $309,967.00 for total estimated expenditures of $637,445.00 for a six month period. 12.5 Presentation, possible action, and discussion regarding a resolution to award construction contract 06-146 to Bryan Construction Company in the amount of $3,352, I 00 for odor control and sludge processing improvements at the Carters Creek Wastewater Treatment Plant. This item was removed from the consent agenda by staff. 12.6 Approved by common consent Change Order #1 to Contract 04-113, with Camp, Dresser & McKee (CDM) in the amount of $5 I ,300 and 273 days. 12.7 Approved by common consent Resolution No. 4-13-2006-12.07 awarding a professional services contract to Strong Surveying in the amount of $174,000.00 for land surveyor services for State Highway 30 LandfiIl Phase One survey Support. 12.8 Approved by common consent Change Order No.1 to a contract with Brown Reynolds Watford Architects, Inc. (BRW) for the Fire Station No.5 Project. 12.9 Approved by common consent an amendment to a previously approved Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) to construct pedestrian improvements at the FM 2818 and Welsh Avenue intersection. The estimated cost of the City's participation is $800,000. 12.10 Approved by common consent Resolution No. 4-13-2006-12.10 determining a public necessity to acquire a fee simple interest in certain property; giving notice of an official determination to acquire a portion of the property for the Barron Road right-of-way project; and establishing procedures for the acquisition of a fee simple interest in property. 12.11 Approved by common consent Resolution No. 4-13-2006-12.11 approving the assignment of the cable television franchise and pole attachment agreement from Cox Southwest Holdings, L.P. to Cebridge Acquisition, L.P., dfb/a Cebridge Connections, and authorizing the Mayor to sign an Acceptance Agreement containing the conditions of the City's approval. 12.12 Presentation, possible action and discussion to approve a Resolution Amending Chapter 11, Utilities, by adding Section 11, Infrastructure Provisions, to the Code of Ordinances to clarify ownership of water lines for fire protection. This item was removed from the consent agenda by staff. 12.13 Approved by common consent Ordinance No. 2882 amending Chapter 10, Section 3E (2)(i)(56), of the College Station Code of Ordinances establishing a 45 mph speed limit on Dowling Road. 12.14 Approved by common consent Resolution No. 4-13-2006-12.14 appointing election officials to serve in the May 13, 2006 City of College Station general and special election. 12.15 Approved by common consent a revised Policy of the Joint Relief Funding Review Committee. 12.16 Approved by common consent Resolution No. 4-13-2006-12.16 supporting the submission and potential selection of Texas A&M University as the site for the National Bio and Agro-Defense Facility. 12.17 Bid Number 06-80. Approved by common consent Resolution No. 4-13-2006- 12.17 to award a construction contract (Contract No. 06-176) with Fuqua Construction, Inc., in the amount of $205,226.25 for the construction of a full court basketball court with a lighted pavilion over the court and perimeter fence improvements for Lions Park. 12.18 Approved by common consent Resolution No. 4-13-2006-12.18 approving a construction contract with Gulf States Inc. in the amount of $1,775,072.00 for the construction of Switch Station Ring Bus House Addition, to allow connection to the Brazos Transmission Tie Project. Rel!ular Rel!ular Al!enda Item No. 13.01 - Public hearinl!. presentation. possible action. and discussion rel!ardinl! an ordinance amendinl! Chapter 10. "Traffic Code" Section 4E(3)(b) of the Code of Ordinances of the City of Collel!e Station to prohibit on- street parkinl! on both sides of North Bardell Court. from its intersection with Southwest Parkway and extendinl! north to its termination. Director of Planning and Development Services Joey Dunn presented a staff report. He pointed out that the current owner and developer were providing four off-street parking spaces per home, common landscaping and irrigation to beautify the project. Staff recommended approval of the ordinance to remove on-street parking on North Bardell Court. Mayor Silvia opened the public hearing. The following citizens addressed the City Council regarding the proposed ordinance. Blake Cathey, 5 I I 1 Sycamore Hills Steven Steele, 15670 White Creek Lane Mayor Silvia closed the public hearing. Council member Berry made a motion to deny the proposed ordinance as presented. Council member Gay seconded the motion, which carried by a vote of 5-2. FOR: Silvia, Gay, Lancaster, Scotti, Berry AGAINST: Happ, White RCl!ular Al!enda Item No. 13.02 - Public hearinl!, presentation. possible action. and discussion on an Ordinance to amend Chapter 9. "Subdivision" of the code of Ordinances of the City of Collel!e Station. concerninl! city participation in the extra- territorial iurisdiction (ET J). Staff Planner Trey Fletcher presented a staff report and recommended approval of the ordinance amendment. Mayor Silvia opened the public hearing. No one spoke. Mayor Silvia closed the public hearing. Council member Gay moved to approve Ordinance No. 2883 amending Chapter 9, "Subdivisions" of the Code of Ordinances of the City of College Station, concerning City participation in the extra-territorial jurisdiction (ETJ). Council member White seconded the motion which carried unanimously, 7-0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Rel!ular Al!enda Item No. 13.3 - Public hearinl!. presentation. possible action. and discussion rel!ardinl! an ordinance amendinl! the Thoroul!hfare Plan element of the Comprehensive Plan. in the area bound bv Rock Prairie Road, State Hil!hwav 6, and Greens Prairie Road. Transportation Planner Ken Fogle presented a staff report and illustrated the amendment process. Staff recommended adoption of the Thoroughfare Plan amendment as presented. Mayor Silvia opened the public hearing. No one spoke. Mayor Silvia closed the public hearing. Mayor Pro Tern Happ moved to approve Ordinance No. 2884 amending the Thoroughfare Plan element of the Comprehensive Plan, in the area bound by Rock Prairie road, State Highway 6, and Greens Prairie Road. Council member White seconded the motion which carried unanimously, 7-0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None The City Council recessed for a short break at 8:40 p.m. and reconvened the regular meeting at 8:50 p.m. Rel!ular Al!enda Item No. 13.4 - Presentation, possible action, discussion of appointment to Joint Relief Fundinl! Review Committee. City Secretary Connie Hooks noted that Ms. Mary Sherwood was reappointed in February, 2006 for a three year term. She notified the Community Development staff that she was moving out of town. Ms. Hooks asked Council to review and consider the appointment of one College Station resident to the Joint Relief Funding Review Committee for unexpired term, 12/07. Council member Gay moved to appoint Deborah Deitering to the Joint Relief Funding Review Committee for an unexpired term, 12/07. Council member Lancaster seconded the motion which carried unanimously, 7-0. FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry AGAINST: None Rel!ular Al!enda Item No. 5 - Presentation, possible action and discussion on appointment of members to the Outside Al!encv Fundinl! Review Committee. Council member Gay moved to appoint Sherry Welford, Don Lewis, Gregg Baird, Chad Jones, Charles Taylor, Roger Reese, Carolyn Berrow to the Outside Agency Funding Review Committee. Council member White seconded the motion, which carried unanimously, 7-0. FOR: Silvia, Happ, white, Gay, Lancaster, Scotti, Berry AGAINST: None Workshop Al!enda Item No.7 -- Discussion, review and possible action rel!ardinl! the followinl! meetinl!s: Brazos County Health Dept.. Brazos Animal Shelter. Brazos Vallev Council of Governments, Cemeterv Committee, City Center. Desil!n Review Board. Facade Improvement Prol!ram Advisorv Committee. Fraternal Partnership. Historic Preservation Committee, Interl!overnmental Committee and School District, Joint Relief Fundinl! Review Committee. Librarv Committee, Makinl! Cities Livable Conference. Metropolitan Planninl! Orl!anization. Outside Al!encv Fundinl! Review, Parks and Recreation Board. Planninl! and Zoninl! Commission. Sister City Association, TAMU Student Senate, The Research Vallev Partnership. Transportation Committee, Wolf Pen Creek Oversil!ht Committee, Wolf Pen Creek TIF Board. Zoninl! Board of Adjustments.. Council member Scotti presented highlights of the Research Valley Partnership meeting. Council member Berry conveyed comments from the Brazos County Health Department meeting. Mayor Silvia provided an update from the Metropolitan Planning Organization and Brazos Valley Council of Govemment meetings. Rel!ular Al!enda Item No. 14 - Executive Session At 9:26 p.m., Mayor Silvia announced in open session that the City Council would reconvene into executive session pursuant to Sections 551.071, 551.072, 551.074, and 551.087 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation, to consider the purchase of real property, the evaluation of a public officer, and economic development negotiations. Rel!ular Al!enda Item No. 15 - Final action on executive session. if necessarv. Council returned to regular meeting at 9:59 p.m. on Thursday, April 13, 2006. No action was taken. Rel!ular Al!enda Item No. 16 - Adjourn. Hearing no objections the City Council meeting was adjourned at 10:00 p.m. on Thursday, April 13,2006. APPROVED: ~~'k~ Mayor Silvia ATTEST: vr CITY OF COLLEGE STATION Mayor Ron Silvia Mayor Pro Tempore John Happ City Manager Glenn Brown Council Members Ben White Ron Gay Susan Lancaster Chris Scotti Nancy Berry College Station City Council Regular Meeting Sign In Sheet Thursday, April 13, 2006 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1l.Y4a-14i ~ > / 12. ~ /~M.eS" ;t1,y~ - V 13. 't;:..Q. lS.M/:tJ 14. E~ Gt-Ae}j 15. t'(;u.!.>elh F(olre"'s 16. {~~ ~ ~~ ~ 1. {ivY) ~o" --r . / 2..--' O~'1. Nic ho I? 3. Q ~ve",- S-I:.ee (L 4.~j1 K~0 5. /!',4wt( w. (,LR.. 6. J:k~ \ ~YV'~I'~ 7. (J,",,,,,- ~,~tp 8. 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