HomeMy WebLinkAbout03/09/2006 - Regular Minutes City Council
Ckr
Mayor
Ron Silvia
Mayor Pro Tempore
John Happ
Interim City Manager
Glenn Brown
Council Members
Ben White
Ron Gay
Susan Lancaster
Chris Scotti
Nancy Berry
CITY OF COLLEGE STATION
Minutes
College Station City Council
Workshop and Regular Meetings
Thursday, March 9, 2006 at 3:00 and 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tern Happ, Councilmembers
White, Gay, Lancaster, Scotti, Berry
STAFF PRESENT: Interim City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks,
Assistant City Secretary Casares, Public Information Director Nugent
Mayor Silvia called the meeting to order at 3:05 p.m.
Workshop Al!:enda Item 1 -- Presentation. discussion, and possible action on items listed on the
consent al!:enda.
12.1 - Presentation. possible action. and discussion on approval of minutes for City Council
Workshop and Regular Meeting for December 15. 2005. January 12. 2006 and January 26.2006.
Council member Lancaster informed staff of an incorrect vote recorded on the December 15, 2005
minutes.
12.2 - Presentation. possible action. and discussion on consideration of an ordinance amending
Chapter 3 "Building Regulations". Section 3 "Development of Streets". Paragraph J. "Use of Rights-
of- W av for Public Conveniences and amenities and for Private Improvements and Facilities" of the
Code of Ordinances of the City of College Station. regarding indemnity requirements for Public
Improvements Permits (PIP).
Director of Planning and Development Joey Dunn presented a brief overview of this item.
12.6 - Presentation. possible action. and discussion authorizing expenditures not to exceed
$250.000.00 and ratification of the purchase order for $7.028.33 to Rockwell Automation Inc. for
electronic equipment to be used in various Capital Improvement projects.
Water/Wastewater Division Manager David Coleman noted that the odor control improvements will
be completed within the next year.
City Council Meeting 3/09/06
Page 2
12.8 - Presentation. possible action. and discussion regarding an agreement with the Texas
Department of Transportation (TxDOT) for the relocation of electric utilities due to the widening of
Wellborn Road. and the subsequent reimbursement for associated costs.
Assistant Director/Electric Division Manager David Massey noted the citizens of College Station
would not have any disruption of electric services during the relocation.
12.9 - Presentation. possible action. and discussion regarding a change order in the amount of
$112.406.86 to JaCody. Inc. for construction work associated with Phase II of the Wolf Pen Creek
Upper Trails for a revised contract amount of$578.295.36.
Acting Director of Public Works Charles McLemore explained the funding source for the proposed
project. He indicated to Counci1members that he would inquire about handicap parking spaces.
12.13 - Presentation. possible action and discussion on approving a resolution determining Pilger's
Tire & Automotive as offering the best combination of price and additional economic development
opportunity for an annual agreement to purchase tires in an amount not to exceed $56.328.52.
Council member Berry thanked staff and Council member Scotti for bringing this to the City Council
attention so the City of College Station could purchase products locally.
12.14 - Presentation. possible action and discussion approving a real estate contract that will
authorize the purchase of 27.09 acres of land needed for the Cemetery Acquisition proiect. The
property is owned by Gerald L. Kinman and Joyce N. Kinman and is located on the northwest side
of Raymond Stotzer Parkway (FM 60). west of Harvey Mitchell Parkway (FM 2818). across from
Easterwood Airport. The purchase price is $700.000.
Land Agent Mark McAuliffe explained that the City of College Station would not acquire any
mineral rights with the purchase of the property. Mr. McAuliffe noted that the Kinman family would
retain the mineral rights.
Workshop Al!:enda Item 2 -- Presentation. possible action. and discussion rel!:ardinl!: the Brvan-
Collel!:e Station Community of Promise desil!:nation and related activities.
Community Development Project Coordinator Debbie Eller noted that Bryan-College Station
received the designation as a Community of Promise from America's Promise - The Alliance for
Youth. The mission of America's Promise is to strengthen the character and competence of
America's youth. These resources can be accomplished by following the "Five Promises" for
children and youth. She presented the "Five Promises".
Alsie Bonds from the City of Bryan Community Development Department described local activities
that are planned for Bryan-College Station.
No formal action was taken.
Council recessed for a short break at 3:30 p.m. and reconvened the workshop meeting at 3:40 p.m.
City Council Meeting 3/09/06
Page 3
Workshop Al!:enda Item 3 -- Presentation, possible action, and discussion rel!:ardinl!: the naminl!:
of State Hil!:hway 40 and the renaminl!: of Greens Prairie Road.
Transportation Planner Ken Fogle remarked that TxDOT expects that SH 40 construction will be
completed by summer 2006. To accommodate SH 40, the alignments of Greens Prairie Road and
Arrington Road were modified. With these new alignments, Greens Prairie Road east of State
Highway 6 will not align with Greens Prairie Road west of SH 6. Concerns have been raised by
emergency services staff that this condition could lead to conditions of confusion for public safety
responders attempting to navigate the area.
The Traffic Management Team discussed this item and recommended that when SH 40 is named, that
name be used to rename Greens Prairie Road between SH6 and SH30. This will simplify addressing
and navigation in the area.
Mr. Fogle presented an overview the City of College Station's Public Facility naming Guidelines.
After a brief discussion the City Council agreed to name Highway 40, and the selected name will be
used to name Greens Prairie Road East between SH 6 and SH 30.
Workshop Al!:enda Item 4 -- Presentation. possible action, and discussion rel!:ardinl!: a public
meetinl!: held March 6, 2006 concerninl!: the Lonl!:mire Drive detour which will be utilized while
the SH 6 Frontal!:e Road is pulled into the Texas Avenue and Deacon Drive intersection.
Assistant City Engineer Troy Rother presented a brief overview of a public meeting held on March 6,
2006 by TxDOT regarding the SH 6 Ramp Improvement Project and the detour of traffic along
Deacon Drive while the SH 6 Frontage Road is pulled into the Texas Avenue and Deacon Drive
intersection.
No formal action was taken.
Council member Scotti arrived at 4:45 p.m.
Workshop Al!:enda Item 5 -- Presentation. discussion, and possible action on future al!:enda
items: A Council Member may inQuire about a subiect for which notice has not been l!:iven. A
statement of specific factual information or the recitation of existinl!: policy mav be l!:iven. Any
deliberation shall be limited to a proposal to place the subiect on an al!:enda for a subseQuent
meetinl!:.
Council member Berry requested an agenda item on the status of subdivision regulations
modification. Council member White seconded the motion, which carried unanimously, 7-0.
FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry
AGAINST: None
Council member White requested an agenda item on the creation of a Congress of Neighborhoods.
Council member Lancaster seconded the motion, which carried by a vote of 5-2.
FOR: Silvia, Happ, White, Lancaster, Scotti
City Council Meeting 3/09/06
Page 4
AGAINST: Berry and Gay
Mayor Pro Tem Happ requested an agenda item regarding the parking issues along Glade and
Southwest Parkway. Council member Lancaster seconded the motion which carried unanimously 7-0.
FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry
AGAINST: None
Mayor Pro Tem Happ requested an agenda item on the progress on the design for Dartmouth Street.
Council member Berry seconded the motion, which carried unanimously, 7-0.
FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry
AGAINST: None
Mayor Pro Tem Happ requested an agenda item pertaining to the land use between Texas Avenue
and Bypass along Krenek Tap Road. Council member White seconded the motion which carried
unanimously, 7-0.
FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry
AGAINST: None
Workshop Al!:enda Item 6 - Council Calendars
Mar 2
Mar 4
Mar 6
Mar 7
Mar 9
Mar 9
Mar 11
Mar 20
Mar 20
Mar 21
Mar 21
Mar 23
Mar 23
Mar 30
Apr5
Groundbreaking Veterans Park & Athletic Complex (Phase II Project)5:30 pm to 6:30 pm
2006 Clara Mounce Roast - Pebble Creek Country Club - 11 :00 am to 2:00 pm
William Waldo Cameron Forum on Public Affairs - Annenberg Presidential Conference
Center - noon - 1 :30
Zoning Board of Adjustments Meeting - Public Hearing 5:00
United Way Recognition Luncheon - Hilton - 3:00 p.m.
Workshop and Regular Meeting of City Council 3:00 p.m.
Promotion Ceremony of Colonel Paul E. Crandall to Brigadier General - The Moore
Memorial Reserve Center - 1 :00 p.m.
Intergovernmental Committee Meeting - Noon - I :30 p.m.
2006 Spring Girl's Fast Pitch Opening Ceremonies - Jane Pulley Softball Field #2 in Bee
Creek Park - 6:00 p.m.
Transportation Committee Meeting, Administrative Conference Rm 4:30-6:00 p.m.
United States Air Force Band Presentation - Rudder Auditorium - 7:30 pm. - 9:00 pm.
Inner Circle Luncheon - Briarcrest Country Club II :45 a.m.
Workshop and Regular Council Meeting 3:00 p.m.
2006 Women of Distinction Banquet - Hilton 6:00 - 8:30
Crompton Park Dedication 5:30 - 6:30 p.m.
Workshop Al!:enda Item 7 -- Discussion, review and possible action rel!:ardinl!: the followinl!:
meetinl!:s: Brazos County Health Dept., Brazos Animal Shelter, Brazos Vallev Council of
Governments, Cemetery Committee, City Center, Desil!:n Review Board, Facade
Improvement Prol!:ram Advisorv Committee, Fraternal Partnership, Historic Preservation
City Council Meeting 3/09/06
Page 5
Committee, Interl!:overnmental Committee and School District, Joint Relief Fundinl!: Review
Committee, Librarv Committee, Makinl!: Cities Livable Conference, Metropolitan Planninl!:
Orl!:anization, Parks and Recreation Board, Planninl!: and Zoninl!: Commission, Sister City
Association, TAMU Student Senate, The Research Vallev Partnership, Transportation
Committee, Wolf Pen Creek Oversil!:ht Committee, Wolf Pen Creek TIF Board, Zoninl!: Board
of Adiustments.
Mayor Pro Tern Happ presented highlights of the Student Senate meeting and the meeting with
representatives of American Airlines about Easterwood Airport service.
Council member Berry conveyed comments from the Chamber of Commerce Executive Briefing.
Mayor Silvia conveyed comments from the Brazos Valley Council of Governments meeting.
Workshop Al!:enda Item 8 -- Executive Session
At 5:06 p.m., Mayor Silvia announced in open session that the City Council would convene into
executive session pursuant to Sections 551.071, 551.072, 551.074, and 551.087 of the Open
Meetings Act, to seek the advice of our attorney with respect to pending and contemplated
litigation, to consider the purchase of real property, the evaluation of a public officer, and economic
development negotiations.
Consultation with Attornev fGov't Code Section 551.07l};
TCEQ Docket No. 2002-ll47-UCR, Applications of Brushy Water Supply and College Station
(WestsidelHighway 60)
TCEQ Docket No. 2003-0544MWD, Application of Nantucket, Ltd.
TXU Lone Star Gas Rate Request.
Cause No. 03-002098-CV -85, Brazos County, College Station v. Wellborn Special Utility District
Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division,
College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District
Civil Action No. H-04-3876, U.S. District Court, Southern District of Texas, Houston Division,
JK Development v. College Station
GUD No. 9530 - Gas Cost Prudence Review, Atmos Energy Corporation
GUD No. 9560 - Gas Reliability Infrastructure Program (GRIP) rate increases, Atmos Energy Corporation
Cause No. GN-5020l2, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05)
Legal Review and Advice Regarding M.O.U. and Related Documents for City Conference Center and Hotel
Claim regarding Autumn Chase plat
Real Estate iGov't Code Section 551.072): possible action
The City Council may deliberate the purchase, exchange, lease or value of real property if
deliberation in an open meeting would have a detrimental effect on the position of the City in
negotiations with a third person. After executive session discussion, any final action or vote taken
will be in public. The following subject(s) may be discussed:
a. Aggie Field of Honor
Economic Incentive Negotiations fGov't Code Section 551.087): possible action
The City Council may deliberate on commercial or financial information that the City Council has received
from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with
City Council Meeting 3/09/06
Page 6
which the City Council in conducting economic development negotiations may deliberate on an offer of
financial or other incentives for a business prospect. After executive session discussion, any final action or
vote taken will be in public. The following subject(s) may be discussed:
a. The proposed city convention center and associated privately developed hotel
Personnel iGov't Code Section 551.074): possible action
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer. After executive session discussion, any final action or
vote taken will be in public. The following public officer(s) may be discussed:
a. City Manager
Workshop Al!enda Item 9 -- Final Action on executive session, if necessary.
Council recessed from executive session at 6:57 p.m.
Rel!:ular Meetinl!:
Mayor Silvia called the regular meeting to order at 7:00 p.m. He led the audience in the pledge of
allegiance.
Hear Visitors
Joe Wallace, 1700 Briar Rose Court, conveyed his support for the purchase of land to be used as a
City Cemetery and the Aggie Field of Honor.
Anne Hazen, 1309 Wilshire Court, discussed concerns with the purchase of land for the proposed
City Cemetery and the Aggie Field of Honor.
Dick Birdwell, 3 Forest, spoke in favor of the purchase ofland for the proposed City Cemetery and
the Aggie Field of Honor.
Natalie Ruiz, 511 University Drive, Suite 211, expressed concerns with the City's Right-of-way and
Easement Abandonment Ordinance.
Veronica Morgan, 511 University Drive, Suite 211, discussed factors associated with the City's
Right-of-way and Easement Abandonment Ordinance.
Morgan Streckfuss, 1205 Canyon Creek Circle, expressed safety concerns at the intersections of
Luther and Holleman Street. She conveyed her support of a traffic light at the intersection and the
reduction in the speed limit.
Greg Taggart, 1008 Madera Circle, expressed comments in supporting the land purchase for the
proposed City Cemetery and the Aggie Field of Honor.
City Council Meeting 3/09/06
Page 7
Consent Al!:enda
12.1 Approved by common consent minutes for City Council Workshop and Regular Meeting for
December 15, 2005, January 12, 2006, and January 26,2006.
12.2 Approved by common consent Ordinance No. 2876 amending Chapter 3, "Building
Regulations", Section 3, "Development of Streets", Paragraph J, "Use of Rights-of-Way for
Public Conveniences and Amenities and for Private Improvements and Facilities" of the
Code of Ordinances of the City of College Station, regarding indemnity requirements for
Public Improvement Permits (PIP).
12.3 Approved by common consent a "Takeover Agreement" contract with XL Specialty
Insurance Company for the completion of Fire Station #5.
12.4 Approved by common consent Resolution No. 3-9-2006-12.04 approving a construction
contract with Texas Power Construction, Ltd., in the amount of $1,140,082.99 for the
construction of the Spring Creek and Brazos Tie Transmission Line Construction Projects.
12.5 Approved by common consent Bid# 06-65, award for the purchase of various substation
materials for the College Station Switch Station and Brazos Transmission Tie line project
for a total amount of $151 ,481.24.
12.6 Approved by common consent authorization of expenditures not to exceed $250,000.00 and
ratification of the purchase order for $7,028.33 to Rockwell Automation Inc. for electronic
equipment to be used in various Capital Improvement projects.
12.7 Approved by common consent the renewal of the annual contract for water and wastewater
new service tap installation.
12.8 Approved by common consent an agreement with the Texas Department of Transportation
(TxDOT) for the relocation of electric utilities due to the widening of Wellborn Road, and
the subsequent reimbursement for associated costs.
12.9 Approved by common consent a change order in the amount of$112,406.86 to JaCody, Inc.
for construction work associated with Phase II of the Wolf Pen Creek Upper Trails for a
revised contract amount of $578,295.36.
12.10 Approved by common consent Ordinance No. 2877 amending Chapter 10, Section 3E
(2)(i)(10), of the College Station Code of Ordinances changing the posted speed limit on the
section of Rock Prairie Road south of Greens Prairie Road from 35 mph to 50 mph.
12.11 Approved by common consent Ordinance No. 2878 modifying Chapter 10, "Traffic Code,"
Section 2.C and 2.D of the Code of Ordinances of the City of College Station by updating
the Traffic Control Device Inventory - Schedules II and III. This ordinance changes the
traffic control at the Victoria Avenue and Graham Road intersection from a two-way to a
four-way stop controlled intersection.
City Council Meeting 3/09/06
Page 8
12.12 Approved by common consent a Pipeline Crossing Permit Agreement for the West Park
Rehabilitation Project with Union Pacific rail road. The permit is required to bore under the
railroad bed and install the sewer line.
12.13 Approved by common consent Resolution No. 3-9-2006-12.13 determining Pilger's Tire &
Automotive as offering the best combination of price and additional economic development
opportunity for an annual agreernent to purchase tires in an amount not to exceed
$56,328.52.
12.14 Approved by common consent a real estate contract that will authorize the purchase of27.09
acres of land needed for the Cemetery Acquisition project. The property is owned by Gerald
L. Kinman and Joyce N. Kinman and is located on the northwest side of Raymond Stotzer
Parkway (FM 60), west of Harvey Mitchell Parkway (FM 2818), across from Easterwood
Airport. The purchase price is $700,000. Mayor Pro Tem Happ and Council member
Lancaster abstained from voting on this item.
Rel!:ular Al!:enda Item 13.1 -- Public hearinl!:, presentation, possible action, and discussion on
consideration of an ordinance amendinl!: Chapter 12, "Unified Development Ordinance"
(UDO) of the Code of Ordinances of the City of Collel!:e Station, consistinl!: of items considered
to be ministerial in nature based on the 2005-2006 UDO Annual Review.
Director of Planning and Development Services Joey Dunn noted that the proposed items are
considered to be housekeeping in nature and not policy-related. He presented a brief overview of
the proposed items considered to be "housekeeping items" in the 2005-2006 Unified Development
Ordinance Annual Review.
Mayor Silvia opened the public hearing. No one spoke. He closed the public hearing.
Mayor Pro Tem Happ moved to approve Ordinance No. 2879 amending Chapter 12, "Unified
Development Ordinance" (UDO) of the Code of Ordinances of the City of College Station,
consisting of items considered to be ministerial in nature based on the 2005-2006 UDO annual
Review. Council member Lancaster seconded the notion, which carried unanimously, 7-0.
FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry
AGAINST: None
Rel!:ular Al!:enda Item 13.2 -- Presentation, possible action, and discussion rel!:ardinl!: a
resolution supportinl!: the development and construction of the 1-69 Trans Texas Corridor.
Manager of Special Projects and Legislative Affairs Don Fazzino presented an overview of the
proposed resolution indicating support for the project and expressed the City's interest in I-69 being
located as close to the College Station-Bryan area as possible.
Council member White moved to approve Resolution No. 3-9-2006-13.02 supporting the
development and construction of the 1-69 Trans Texas Corridor. Council member Berry seconded
the motion, which carried unanimously, 7-0.
City Council Meeting 3/09/06
Page 9
FOR: Silvia, Happ, White, Gay, Lancaster, Scotti, Berry
AGAINST: None
Rel!:ular Al!:enda Item 14 -- The Citv Council mav convene the executive session followinl!: the
rel!:ular meetinl!: to discuss matters posted on the executive session al!:enda for March 9, 2006.
At 7:50 p.m. Mayor Silvia announced in open session that the City Council would reconvene into
executive session pursuant to Section 551.074 Personnel of the Open Meetings Act, the evaluation
of a public officer.
Rel!:ular Al!:enda Item 15 --Final action on executive session, ifnecessarv.
Council returned to Chambers at 9:00 pm. Council member Berry made the motion to appoint
Glenn Brown as City Manager of College Station. Motion seconded by Council member White.
Motion carried unanimously, 7-0.
Rel!:ular Al!:enda Item 16 -- Adiourn.
Hearing no objections, the meeting adjourned at 9:02 pm, Thursday, March 9, 2006.
ATTEST:
~connie Hooks
APPROVED:
~~,L~
Mayor on ilvia