HomeMy WebLinkAbout01/26/2006 - Regular Minutes City Council
v~
Mayor
Ron Silvia
Mayor Pro Tempore
John Happ
Interim City Manager
Glenn Brown
Council Members
Ben White
Ron Gay
Susan Lancaster
Chris Scotti
Nancy Berry
CITY or COLLEGE STKflON
Minutes
College Station City Council
Workshop and Regular Meetings
Thursday, January 26, 2006 at 3:00 and 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor Silvia, Council members, Gay, Scotti,
Berry
COUNCIL MEMBER ABSENT: Happ, White and Lancaster
STAFF PRESENT: Interim City Manager Brown, City Attorney Cargill Jr., City
Secretary Hooks, Assistant City Secretary Casares
Mayor Silvia called the meeting to order at 3:00 p.m.
Workshop Ae:enda Item No.1 -- Presentation, possible action, and discussion on items
listed on the consent ae:enda.
12.2 - Presentation, possible action, and discussion on a interlocal government agreement
with CSISD ordering a general municipal election to be held on May 13, 2006 for the
purpose of electing Council members to Places 4 and 6; and an ordinance calling for a
special election on May 13, 2006 for the purpose of proposing an amendment to the City
Charter on the council appointment of a city auditor.
City Secretary Connie Hooks clarified the relocation of precincts 20 and 21 to the
Conference Center on George Bush Drive, Precinct No.9.
12.10 - Presentation, possible action, discussion to adopt an ordinance amending Chapter
10, "Traffic Code" of the Code of Ordinances of the City of College Station by adding
Section 8 "Municipal Court Building Security fund."
Finance and Strategic Planning Director Jeff Kersten described Consent Agenda Items
12.10 and 12.11 together.
12.11 - Presentation. possible action, discussion to adopt an ordinance revising Chapter 10,
"Traffic Code" of the Code of Ordinances of the City of College Station by adding Section
10 "Municipal Court Technology Fund."
City Council Meeting 1/26/06
Page 2
Finance and Strategic Planning Director Jeff Kersten clarified that the Municipal Court
Technology Fund had an expiration date, not the Municipal Court Security Fund.
Workshop Ae:enda Item No. 2 -- Presentation, possible action, and discussion
ree:ardine: Law Enforcement's Role in Economic Development
Manager of Special Projects and Legislative Affairs Don Fazzino introduced Dr. Peter
Tarlow of Texas A&M University. Dr. Tarlow presented an overview of "Security and
Tourism are Economic Development" and how the two industries work together to develop
better communities. He also illustrated his work in cooperation with officers from the
College Station Police Department, the Bryan Police Department, and the Sheriff's office.
No formal action was taken.
Workshop Ae:enda Item No.3 --Presentation, possible action and discussion on the
status of various TxDOT projects: Texas Avenue Wjdenine:, State Hie:hwav 40, SH 6
(Earl Rudder Freewav) Ramp / Frontae:e Road Improvements. and the intersection of
FM 2818 and Luther Street
Director of Public Works Mark Smith introduced this item.
Kim Soucek, Engineer, Terry Paholek, Assistant Area Engineer and Karl Nelson, Bryan
Area Engineer presented a status report on the following TxDot projects;
Texas Avenue Widening
State Highway 40, SH 6 (Earl Rudder Freeway)
Highway 6 (Earl Rudder Freeway) Ramp/Frontage Road Improvements
Intersection ofFM 2818 and Luther Street.
No formal action was taken.
Council recessed for a short break at 4:33 p.m. and reconvened the workshop meeting at
4:46 p.m.
Workshop Ae:enda Item No. 4 -- Presentation, possible action. and discussion
ree:ardjne: development, proe:rams and activities in the Wolf Pen Creek Corridor
Director of Parks and Recreation Steve Beachy described the public and private
development of the Wolf Pen Creek Corridor and activities planned for the amphitheater,
trail system and commercial establishments. He also provided a brief update regarding the
City's capital improvement projects, commercial development and recreational activities in
the corridor.
No formal action was taken.
City Council Meeting 1/26/06
Page 3
Workshop Ae:enda item No.5 -- Presentatjon. discussion, and possible action on
future ae:enda items: A Council Member mav inauire about a subiect for which
notice has not been e:iven. A statement of specific factual information or the
recitation of existine: policv mav be e:iven. Anv deliberation shall be limited to a
proposal to place the subject on an ae:enda for a subseauent meetine:.
Council member Berry requested a workshop agenda item on Historic Overlay Districts.
Workshop Ae:enda Item No.6-Council Calendars
Jan 23 Intergovernmental Committee Meeting - Brazos County - Noon
Jan 26 Workshop and Regular Council Meeting - 3 p.m. and 7:00 p.m.
J an 30 Leadership Summit Luncheon and Overview for a Community of Respect-
Memorial Student Center, Rm 206, 11 :30 am-I :30 pm
Jan 31 Wells Fargo Program on Ethics featuring Tom DeFrank and Gene Gibbons - 6
p.m. to 8 p.m. - Annenberg Presidential Conference Center
Feb 2 S~ecial Council Meeting - 3 :00 p.m. - City Hall
Feb 3 8' Annual Crawfish Boil 5 p.m. - 8 p.m. Kurten Community Ctr.
Feb 8 Economic Outlook Conference - Hilton 8 a.m. - 1 :30 p.m.
Feb 9 Workshops and Regular Council Meeting - 3:00 p.m.
Feb 10-12 AMCC Conference - Corpus Christi
Feb 20 IGC Meeting - Noon - City of Bryan
Feb 23 Workshop and Regular Meeting
Workshop Ae:enda Item No.7 -- Discussion. review and possible action ree:ardine:
the followine: meetine:s: Brazos Countv Health Dept.. Brazos Animal Shelter.
Brazos Vallev Council of Governments. Cemeterv Committee, Citv Center, Desie:n
Review Board, Facade Improvement Proe:ram Advisorv Committee. Fraternal
Partnership, Historic Preservation Committee. Intere:overnmental Committee and
School District, Joint Relief Fundine: Review Committee, Librarv Committee,
Makine: Cities Livable Conference, Metropolitan Plannine: Ore:anization. Parks and
Recreation Board, Plan nine: and Zonine: Commjssion. Sister Cjtv Association,
TAMU Student Senate, The Research Vallev Partnership. Transportation
Committee. Wolf Pen Creek Oversie:ht Committee. Wolf Pen Creek TIF Board,
Zonine: Board of Adjustments
This item was postponed until after the regular meeting.
Workshop Al!enda Item No. 8 - Executive Session will immediatelv follow the
workshop meetine: in the Administrative Conference Room.
At 5:32 p.m., Mayor Silvia announced in open session that the City Council would
convene into executive session pursuant to Sections 551.071, 551.072, and 551.087 of the
Open Meetings Act, to seek the advice of our attorney with respect to pending and
contemplated litigation, to consider the purchase of real property, and economic
development negotiations.
Consultation with Attornev !Gov't Code Section 551.071
City Council Meeting 1/26/06
Page 4
TCEQ Docket No. 2002-1147-UCR, Applications of Brushy Water Supply and College Station
(Westside/Highway 60)
TCEQ Docket No. 2003-0544MWD, Application of Nantucket, Ltd.
TXU Lone Star Gas Rate Request.
Cause No. 03-002098-CV-85, Brazos County, College Station v. Wellborn Special Utility District
Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division,
College Station v. Us. Dept. of Agriculture, etc., and Wellborn Special Utility District
Civil Action No. H-04-3876, U.S. District Court, Southern District of Texas, Houston Division,
JK Development v. College Station
GUD No. 9530 - Gas Cost Prudence Review, Atmos Energy Corporation
GOO No. 9560 - Gas Reliability Infrastructure Program (GRIP) rate increases, Atmos Energy
Corporation
Cause No. GN-5020l2, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05)
Legal Review and Advice Regarding M.O.U. and Related Documents for City Conference Center
and Hotel
Economic Incentive Negotiations iGov't Code Section 551.087): possible action
The City Council may deliberate on commercial or financial information that the City Council
has received from a business prospect that the City Council seeks to have locate, stay or expand
in or near the city with which the City Council in conducting economic development negotiations
may deliberate on an offer of financial or other incentives for a business prospect. After
executive session discussion, any final action or vote taken will be in public. The following
subject(s) may be discussed:
The proposed city convention center and associated privately developed hotel
Incentives for joint laboratory venture.
Real Estate fGov't Code Section 551.072); possible action
The City Council may deliberate the purchase, exchange, lease or value of real property if
deliberation in an open meeting would have a detrimental effect on the position of the
City in negotiations with a third person. After executive session discussion, any final
action or vote taken will be in public. The following subject(s) may be discussed:
Aggie Field of Honor
Olden property located at Rock Prairie and Greens Prairie Roads.
Workshop Ae:enda Item No.9 -- Final Action on executive session, ifnecessarv.
Council recessed from the executive session. They returned to open session at 7:03 p.m.
No action was taken.
Ree:ular Meetine:
Mayor Silvia called the regular meeting to order at 7:05 p.m. He led the audience in the
pledge of allegiance. Council member Gay provided the invocation, Council member
Gay moved to approve the absence requests from Mayor Pro Tern Happ, Council member
White and Council member Lancaster. Council member Scotti seconded the motion
which carried unanimously, 4-0
City Council Meeting 1/26/06
Page 5
The City Council and staff recognized Joe Brown for his dedicated work to the Last Call
program.
Hear Visitors
Karen Hall, P.O. Box 13 Kurten, addressed the City Council on the city regulation of
eminent domain.
Jim Jett, 5004 Congressional Court thanked the City for Veterans Park facilities and the
availability to all ages.
Consent Ae:enda
12.1 Approved by common consent minutes for the College Station City Council
Workshop and Regular Meeting on November 22,2005.
12.2 Approved by common consent Ordinance No. 2861 approving an interlocal
government agreement with CSISD ordering a general municipal election to be
held on May 13, 2006 for the purpose of electing Council members to Places 4
and 6; and an ordinance calling for a special election on May 13, 2006 for the
purpose of proposing an amendment to the City Charter on the Council
appointment of a city auditor.
12.3 Approved by common consent to transfer funds to the City of Bryan, so that
Bryan can both purchase land and award a contract for construction of a water
distribution system pumped interconnect at 29th Street, near the BICS city limits.
12.4 Approved by common consent awarding Bid #06-39, to Schweitzer Engineering
Laboratories for $729,100.00 for a substation control house at College Station
Switch Station. This work is in association with a new transmission tie with
Brazos Electric Cooperative and College Station Utilities.
12.5 Approved by common consent the award of Bid #06-43 an annual price
agreement to Superior Crushed Stone, LC in an amount not to exceed $404,400
for crushed stone to be used by BVSWMA, Public Works and College Station
Utilities.
12.6 Presentation, possible action, and discussion regarding a resolution designating
the alternate purchasing method for the Police Station Additions Project (Project
No. GG-0402). This item was removed from by staff.
12.7 Approved by common consent Resolution No. 1-26-2006-12.07 approving the
construction contract (Contract No. 06-048) with Austin Filter Systems, Inc. in
the amount of $2,689,718.50 for the construction of the Bee Creek Combined
Channel Improvements Project (SD-9802).
City Council Meeting 1/26/06
Page 6
12.8 Presentation, possible action, and discussion regarding a resolution designating
the alternate purchasing method for the Fire Station No. 3 Relocation Project
(Project No. GG-0401). This item was removed by staff.
12.9 Approved by common consent Resolution No. 1-26-2006-12.09 declaring
intention to reimburse certain expenditures with proceeds from debt for the New
Forestry Shop Project.
12.10 Approved by common consent Ordinance No. 2862 amending Chapter 10,
"Traffic Code" of the Code of ordinances of the City of College Station by adding
Section 8 "Municipal Court Building Security Fund".
12.11 Approved by common consent Ordinance No. 2863 revising Chapter 10, "Traffic
Code" of the Code of ordinances of the City of College Station by adding Section
10 "Municipal Court Technology Fund".
12.12 Approved by common consent Ordinance No. 2864 establishing a Municipal
Court Juvenile Case Manager fund; providing for the assessment and collection of
a Municipal Court Juvenile Case Manager Fee; providing a severability clause;
and providing an effective date.
12.13 Approved by common consent Change Order #1 to Construction Contract No. 05-
253 with Elliott Construction, Ltd. for construction services for the Water Service
Extension Project Phase 1, increasing the contract by $67,581.00 for a revised
contract amount of$2,120,239.00.
12.14 Approved by common consent a Ground Lease Agreement By and Between the
City of College Station and the Board of Regents of The Texas A&M University
System for the lease of 1.4 acres for the Northgate Electric Substation. This is a
50 year renewable lease, already approved by the Texas A&M Board of Regents
in December, 2005. During the term of the lease, the City of College Station will
pay T AMU System a yearly rental of $1.00 for the property.
12.15 Approved by common consent an addendum to a previously approved real estate
contract that will authorize the purchase of 76 acres of land needed for the
BVSWMA Rock Prairie Landfill Soil Deficit Management Project. The property
is owned by Dolly Olden and is adjacent to the existing landfill, located on the
south side of Rock Prairie Road, west of Greens Prairie Road. Purchase price,
$1,042,933.
12.16 Approved by common consent Resolution No. 1-26-2006-12.16 approving an
Optional Relocation Program (ORP) Rehousing Agreement between the City and
an eligible housing assistance applicant, and authorization of the expenditure of
funds for demolition/construction costs of $67,350 for the project located at 909
Montclair.
City Council Meeting 1/26/06
Page 7
Council member Gay moved to amend Consent Agenda Item 12.02 relocating precincts
20 and 21 from the MSC to the College Station Conference Center. Council member
Scotti seconded the motion which carried unanimously, 4-0.
FOR: Silvia, Gay, Scotti, Berry
AGAINST: None
ABSENT: Happ, White, Lancaster
Ree:ular Ae:enda
Ree:ular Ae:enda Item No. 13.1 -- Public hearine:. presentation, possible action, and
discussion on Bude:et Amendment #1 to the City of CoIlee:e Station 2005-2006
Bude:et authorizine: an increase in appropriations of $2.226,749
Finance and Strategic Planning Director Jeff Kersten noted the proposed budget
amendment would increase appropriations in the 2005-2006 budget by $2,226,749 and
increase the number of regular full-time positions in the budget by two.
The following proposed budget amendment would increase the appropriations for the
items listed below by $2,226,749.
1. Governor's Division of Emergency Management (GDEM) FY05 Homeland
Security Grant - $356,645: This item is for the appropriation of resources for
grants the City of College Station has been awarded. Two equipment grants were
awarded through the GDEM. These grants are the State Homeland Security
program grant in the amount of$160,226.00 and the Law Enforcement Terrorism
Prevention Program grant in the amount of $196,419.00. The funding will be
used by city departments to purchase equipment that will enhance the City's
response capabilities to terrorist threats or incidents. The grant funds will be
available in the General Fund.
2. PD Selective Traffic Enforcement Program (STEP) Grant - $51,624: This
item is to appropriate funds for a grant received by the City of College Station's
Police Department. The grant, administered by the Texas Department of
Transportation, covers overtime and benefit costs for Officers addressing
hazardous traffic violations at selected locations throughout the City. The funds
for this item are available in the General Fund balance. The City will be
reimbursed 75% of the total grant expense.
3. Police Department Justice Assistance Grant (JAG) - $23,056: The Police
Department has been awarded a grant by the Bureau of Justice Assistance in the
amount of $23,055.66 for youth and adolescent community outreach purposes.
This includes the purchase of items such as child bicycle safety helmets, hand-
held radios and digital cameras. This item will provide the budget appropriation
for these purchases. The funds are available for this item in the General Fund.
City Council Meeting 1/26/06
Page 8
4. Governor's Division of Emergency Management (GDEM) FY04 Homeland
Security/Law Enforcement Grant - $4,900: In FY05, the Police Department
received a Homeland Security Grant in the amount of $212,734 and a Law
Enforcement Grant in the amount of$49,680 from the GDEM. These grants were
used to purchase items such as an incident command trailer, a trailer mounted
message board, a portable generator and a variety of other items. Of the total
grant received, $4,900 was not spent in FY05. This amendment would allow for
these funds to be spent in FY06. The funds are available in the General Fund
balance.
5. Animal Control Services InterIocal Agreement (ILA) - $77,000: On
December 15, 2005, the City Council approved an ILA between the City of
College Station and Brazos County regarding animal control services. Under the
terms of the ILA, the County will pay the City an amount not to exceed $77,000
to provide animal control services within the County outside city limits. This
amount wi1l be used to purchase a new animal control vehicle and to cover the
costs of training, salary and benefits of an additional staff person to perform the
services delineated in the agreement. The funds from the County wi1l be available
in the General Fund, and the appropriation wi1l be budgeted in the General Fund.
6. Assistant Emergency Management Coordinator - $29,968: This request is in
response to the increased workload in Emergency Management as the
responsibility of Homeland Security evolves in the career field. The position will
administer the State Homeland Security Program and Law Enforcement
Terrorism Prevention Program Grants. Additionally, the position will assist in the
development of the emergency operations plan and preparedness activities for the
public and provide overall assistance to the Emergency Management
Coordinator. Funds are available for this item in the General Fund balance. This
request will fund the position for the remainder ofthe fiscal year.
7. Staff Assistant in Emergency Management - $13,810: Currently a full-time
Staff Assistant position funded by Community Development funds is budgeted in
the Community Development division. HUD requirements allow 20% of Federal
funds to be spent on administrative functions. It is proposed that the current Staff
Assistant position be shared with the Emergency Management division, which
wi1l shift half of the budgeted costs to the General Fund. This will reduce the
administrative costs that are being funded out of Community Development funds
to approximately 19.5%, and provide Emergency Management with additional
personnel to meet reporting requirements when federal grant funds are received
by the City for emergency management purposes. Funds are available for this
item in the General Fund balance.
8. Bee Creek Combined Drainage Project - $605,000: The Bee Creek Combined
Drainage project wi1l widen the existing drainage channel of Bee Creek Main
Channel from Texas Avenue upstream to Southwest Parkway and Bee Creek
Tributary B from its confluence with the Main Channel upstream to Harvey
Mitchell Parkway. The project budget is currently $2,500,000, but estimates have
City Council Meeting 1/26/06
Page 9
indicated that additional funds will be needed. $605,000 of these funds is
currently budgeted in FY07 for the Bee Creek Phases IV and V project. This item
will move the appropriations forward to FY06 from Bee Creek Phases IV and V.
Availability of funds will be evaluated for FY07 to determine if this re-
appropriation will cause delays for the completion of Bee Creek Phases IV and
V.
9. Arrington RdlDecatur Street Extension Project - $423,991: On January 12,
2006, Council approved the use of $423,991 for the design contract on the
Arrington RdlDecatur Street Extension project. The funds for this project will
come initially from FY06 Streets Capital Fund appropriations, but will be
reimbursed through Certificates of Obligation (CO's) issued later in 2006.
10. Steeplechase Park Development - $27,741: Steeplechase Neighborhood Park is
a 9-acre park located in Park Zone 5 on Westridge Street. Thus far, this project
has been funded through certificates of obligation ($115,000) and Community
Development Block Grant (CDBG) funds ($200,000). The use of additional
funds for this project was recently approved - $24,000 from Zone 5 Park Land
Dedication Capital Project Funds and $27,741 from additional CDBG funds. This
item will provide for the appropriation of the $27,741 of CDBG funds to be
expended in the Parks Capital Projects Fund. The funds are available in the
Community Development Fund.
11. Gainsharing - $208,314: On December 15, 2005, the City Council approved the
gainsharing distribution for FY05. At that time it was indicated that a budget
amendment would be necessary to provide the budget appropriation for this item.
Resources have been identified and are available in the various applicable
operating funds for this expenditure.
12. Fleet Shop Enhancements - $201,500: A Service Level Adjustment was
approved in FY05 for the construction of a Fleet satellite maintenance building at
the CSU site and funds for this project were included in the FY05 Electric Fund
budget. The funds were not spent in FY05. It is now anticipated that these funds
will be used for enhancements to the existing fleet maintenance building. Funds
are available in the Electric Fund balance for this appropriation.
13. BVSWMA Host Fees - $150,100: As a result of an agreement reached with
Grimes County in 2001 concerning a dispute over the location of the proposed
landfill, the City of College Station agreed to pay Grimes County a host fee in the
form of a royalty for every ton of revenue generating municipal solid waste
(MSW) received at the State Highway 30 Landfill. Funding for the FY06 Host
Fees was erroneously excluded from the FY06 budget. Funds are available in the
BVSWMA fund balance.
14. Demolition Funds - $30,000: A Service Level Adjustment was approved in
FY05 for the demolition of five unoccupied structures that were on City property.
The funds were included in the FY05 budget, but were not spent. It is anticipated
City Council Meeting 1/26/06
Page 10
that the demolition of these structures will begin in February and this budget
amendment will provide for the appropriation of funds in the FY06 budget.
Funds are available in the General Fund balance for this appropriation.
15. Public Educational and Government Access (PEG) Fee expenditures -
$23,100: As part of the franchise agreement with Cox Communications, the City
receives a monthly Public Educational and Government Access Fee for each Cox
Cable subscriber. These funds are not available for appropriation until received,
and must be used for capital improvements directly related to Channel 19.
Currently there is a balance of $62,595.55 available for appropriation. The
$23,100 will be used for the purchase ofa laptop computer; an additional camera;
a DVD burner; and a scan converter.
Mayor Silvia opened the public hearing.
No one spoke.
Mayor Silvia closed the public hearing.
Council member Berry moved to approve Ordinance No. 2865 approving budget
Amendment #1 to the City of College Station 2005-2006 budget authorizing an increase
in appropriations of $2,226,749. Council member Scotti seconded the motion, which
carried unanimously, 4-0.
FOR: Silvia, Gay, Scotti, Berry
AGAINST: None
ABSENT: Happ, White, Lancaster
Ree:ular Ae:enda Item No. 13.2 -- Public hearine:, presentation, possible action. and
discussion on two Rezonine:s for an area totaline: 62.423 acres: Part A consists of
22.752 acres and is located at the intersection of Arrine:ton Road at Greens Prairie
Road to rezone the property from A-O Ae:ricultural Open to C-1 General
Commercial: Part B consists of 39.671 acres located between Greens Prairie Road
and Arrine:ton Road to rezone the property from A-O Ae:riculturaI Open to C-1
General Commercial
Staff Planner Trey Fletcher remarked that the property owners requesting rezoning of
two parcels from A-O Agricultural Open to C-1 General Commercial to "create a
commercial zoning district which would be sufficient size for Regional Retail uses.
These requests are consistent with the Comprehensive Plan, which now reflects Regional
Retail for both Part A and Part B requests, as approved by the City Council at the
December 15, 2005 meeting.
The Planning and Zoning Commission and staff recommended approval of the proposed
Part A and Part B rezoning.
Mayor Silvia opened the public hearing.
City Council Meeting 1/26/06
Page 11
Jim Jett offered to answered questions of the City Council.
Mayor closed the public hearing.
Council member Gay moved to approve Ordinance No. 2866 rezoning 22.752 acres
located at the intersection of Arrington Road at Greens Prairie Road rezoning the
property from A-O Agricultural Open to C-1 General Commercial. Council member
Barry seconded the motion which carried unanimously, 4-0.
Council member Gay moved to approve Ordinance No. 2867 rezoning 39.671 acres
located between Greens Prairie Road and Arrington Road rezoning the property from A-
o Agricultural Open to C-1 General Commercial. Council member Berry seconded the
motion which carried unanimously, 4-0.
FOR: Silvia, Gay, Scotti, Berry
AGAINST: None
ABSENT: Happ, White, Lancaster
Ree:ular Ae:enda Item No. 13.3 -- Presentation. possible action. and discussion
ree:ardine: options for bride:e desie:ns on the Dartmouth Extension crossine: Bee
Creek
Director of Public Works Mark Smith presented engineering cost for the design of a
bridge on the Dartmouth Extension. The projected budget for the Dartmouth Extension is
$3.6 million. The beam bridge structure is estimated to cost about $250,000 less than the
arch culvert design.
Staff recommended that the Dartmouth Bridge crossing over Bee Creek be constructed
with a beam or span type bridge rather than a box or arch culvert type bridge.
Council member Berry moved to approve that the Dartmouth Bridge crossing over Bee
Creek be a beam or span type bridge. Council member Scotti seconded the motion which
carried unanimously, 4-0.
FOR: Silvia, Gay, Scotti, Berry
AGAINST: None
ABSENT: Happ, White, Lancaster
Ree:ular Ae:enda Item No. 13.4 -- Presentation. possible action, and discussion on the
selection of a lee:islative and lobbvine: consultant
Special Projects and Legislative Affairs Manager Don Fazzino remarked that the City
Council directed staff to send out RFP's at the December 15, 2005 meeting. The scope of
services included representation at the State and Federal Level. The RFP's were
distributed to sixty-three firms following the month of December. The City of College
City Council Meeting 1/26/06
Page 12
Station received eleven RFP responses. The evaluation team determined the majority of
proposals consisted of two separate firms pertaining to one which could provide
representation at the federal level and the other at the state level. Staff recommended
selecting two consultants; one firm for state legislative activities and a separate firm for
federal legislative activities.
The proposed options were:
Option A:
State (only): Dan Shelley $48,000
Federal (only): Russ Reid $114,000
Option B:
State (only): Dan Shelley $48,000
Federal (only): Meyers & Assoc. $108,000
Option C:
State and Federal: Meyers and Associates $162,000
Council member Gay move to approve Option B selecting Dan Shelley for State
Representation and Meyers & Associates for Federal representation. Council member
Berry seconded the motion which carried by a vote of 3-1.
FOR: Gay, Scotti, Berry
AGAINST: Silvia
ABSENT: Happ, White, Lancaster
Workshop Ae:enda Item No.7 -- Discussion. review and possible action ree:ardine:
the folIowine: meetine:s: Brazos County Health Dept" Brazos Animal Shelter.
Brazos VaUev Council of Governments, Cemeterv Committee, City Center, Desie:n
Review Board. Facade Improvement Proe:ram Advisorv Committee. Fraternal
Partnership. Historic Preservation Committee. Intere:overnmental Committee and
School District. Joint Relief Fundine: Review Committee. Librarv Committee,
Makine: Cities Livable Conference. Metropolitan Plannine: Ore:anization. Parks and
Recreation Board. PIannine: and Zonine: Commission, Sister City Association,
TAMU Student Senate, The Research VaUev Partnership. Transportation
Committee. Wolf Pen Creek Oversie:ht Committee, Wolf Pen Creek TIF Board.
Zonine: Board of Adjustments, (see attached posted notices for subject matters).
Council member Berry presented highlights of the Intergovernmental Committee
Meeting.
City Council Meeting 1/26/06
Page 13
Council member Scotti conveyed comments from the Research Valley Partnership
Committee.
Council member Gay expressed comments from the Transportation Committee Meeting.
Mayor Silvia presented an overview of the Metropolitan Planning Organization and
Brazos Valley Council of Governments.
Ree:ular Ae:enda Item No. 14 -- The City Council mav convene the executive session
foIlowine: the ree:ular meetine: to discuss matters posted on the executive session
ae:enda for Januarv 26. 2006.
At 8:34 p.m., Mayor Silvia announced in open session that the City Council would
reconvene into executive session pursuant to Sections 551.071, 551.072, and 551.087 of
the Open Meetings Act, to seek the advice of our attorney with respect to pending and
contemplated litigation, to consider the purchase of real property, and economic
development negotiations.
Ree:ular Ae:enda Item 15 --Final action on executive session, ifnecessarv.
Council concluded executive session at 9:04 pm. on Thursday, January 26, 2006. They
returned to the open session. No action was taken.
Ree:ular Ae:enda Item No 16 -- Adiourn.
Hearing no objection, the meeting adjourned at 9:05 pm.
PASSED AND APPROVED this 9th day of March, 2006.
ATTEST:
Q~ Connie Hooks
APPROVED:
~-6.J~';""
Mayor Silvia