HomeMy WebLinkAbout2-08-2007-5 - Resolution - 02/08/2007
RESOLUTION NO. 2-08-2007-5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVING OUTSIDE AGENCY FUNDING POLICY.
.
WHEREAS, the City Council of the City of College Station, Texas, provides funding in the form
of grants to Community organizations and agencies that provide specific services and programs
which support public purposes; and
WHEREAS, the use of public money must meet clearly defined standards as mandated by the
Texas Constitution, state statutes, and federal regulations; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION;
TEXAS:
PART I:
That the City Council hereby approves the Outside Agency Funding Policy
attached hereto as Exhibit "A" and incorporated herein by reference for all
purposes.
PART 2:
That this resolution shall take effect immediately from and after its passage.
ADOPTED this 8th day of Februarv, A.D. 2007.
ATTEST:
APPROVED:
~ </;~
RON SI , Mayor
APPROVED:
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.'"..l'~..J,,,,,akfi~^.Jh-I"I~A\n. ,,;,,'
City Attorney
CITY OF COLLEGE STATION
Outside Agency Funding Policy
Page 1
Table of Contents
lntrod uction ............................ ..... .................................................... ..... .......................... ............... 3
Section 1- Policy Statement......................................................................................................4
1.00 Policy Statement................. ....................................................... ............ .............. ................. 5
1.01 Policy Objectives ........ .......... ........ ................................................. ..... ..... ........... ....... ........... 5
1.02 Public Purpose Test .............................................................................................................6
1.04 Enforcement and Irnplementation..................................................................................... 6
1.05 Amendments and Changes ........................................................,.......................................6
Section - 2 Contract Partner Agencies..................................................................................... 7
2.01 Contract Partner Agencies Funding Process.................................................................... 8
2.02 Contract Partner Agencies Contracts ................................................................................8
2.03 Reports and Monitoring...................................................................................................... 9
Section 3 - Outside Service Agencies (Non CDBG)............................................................10
3.00 Outside Service Agencies (non CDBG)...........................................................................ll
3.01 General Eligibility Criteria for Outside Service Agencies (non CDBG) ..................... 11
3.01.1 Program Based Funding.................................................................................................11
3.01.2 Funding Request to Other Public Entities ...................................................................1]
3.01.3 Sustainability Test ........................................................................................................... 11
3.01.4 Unified Pre-Application Workshop .............................................................................11
3.01.5 Single Source Funding Application.............................................................................. 12
3.0].6 Grant Applications....... ............... ..... ...................... ................... ........ ..... ...... ............. ...... 12
3.01.7 Funding Period................................................................................................................]3
3.01.8 Hotel Occupancy Tax Funds Limitation...................................................................... 13
3.02 Outside Social Service Agencies (non-CDBG eligible) .................................................14
3.03 Tourism Development and Marketing Agencies ..........................................................14
3.04 Arts and Culture Agencies ...............................................................................................15
3.04.1 Cultural Arts Agencies (Non ACBV Affiliates) Funding Criteria............................ 15
3.05 Historic Preservation Projects and Museums ................................................................ 16
Section 4 - CDBG / Joint Relief Funding Review................................................................ ] 7
4.00 CDBG Funded Agencies ...................................................................................................18
4.01 CDBG / Joint Relief Funding Review Criteria................................................................ 18
4.02 CDBG Joint Relief Funding Review Process ..................................................................18
Section 5 - Outside Agency Funding Review Process........................................................ 19
5.00 Outside Agency Funding Review Process .....................................................................20
5.01 Outside Agency Funding Review Committee Evaluation Criteria ............................ 20
5.02 Outside Agency Funding Review Committee Recommendations ............................. 20
5.03 Funding Outside Agency Requests ................................................................................. 20
5.04 Funding Sources................................................................................................................. 21
Outside Agency Funding Policy
City of College Station
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OTY OF COLl.Ec;E STATION
Introduction
This proposed policy presents a comprehensive policy statement by the College Station City
Council in connection with funding for Outside Agencies and programs. The proposed policy
replaces all previous policies adopted by the Council except as specifically noted within this
policy statement. The proposed policy has been divided into five (5) Sections.
.
Section 1- General Policy Statement. This Section describes the scope of the Outside Agency
policy, Policy Objectives, Definition of terms used in the policy, and types of Agencies addressed
in the policy.
Section 2 - Contract Partner Agencies. This Section deals with specific agencies that provide
services to the City of College Station. Because of the magnitude of the funding and the unique
nature of the services provided by the Contract Partner Agencies, they are treated on a separate
policy basis from other Outside Service Agencies.
Section - 3 Outside Service Agencies. This section addresses Outside Service Agencies funded
by the City of College Station from city sources other than Community Development Block Crant
Funds.
Section - 4 CDBG Public Service Agencies. This section addresses Outside Public Service
Agencies funded by CDBC funds through the Joint Relief Funding Review process between the
City of College Station and the City of Bryan.
Section - 5 Outside Agency Review Process. This final section describes the review process for
Outside Agency funding.
Outside Agency Funding Policy
City of College Station
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Section 1 - Policy Statement
This Section describes the scope of the Outside Agency Policy, Policy
Objectives, Definition of terms used in the policy, and types of
Agencies addressed in the policy.
Outside Agency Funding Policy
City of College Station
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1.00 Policy Statement
It is the policy of the City of College Station, as adopted by its City Council, to provide funding in
the form of grants to Community organizations and agencies that provide specific services and
programs that support at least one of the follIDwing service objectives of the City:
1) Provides a vital social service that is not duplicated by other organizations in the
community or region.
2) Provides a needed cultural or arts amenity to the community that is not duplicated in the
community or region.
3) Provides the City government with a specific economic development or tourism benefit
that is consistent with the Council adopted Strategic Plan.
4) Provides a unique service or program that is better delivered by a Community
organization rather than City government itself.
This policy applies to any Community organization, agency, program, or activity that operates as
a non profit organization and requests a grant of funds from the City of College Station to deliver
the program, service, or activity to College Station citizens.
1.01 Policy Objectives
Community organizations enrich College Station as a community and assist the City government
in achieving its mission... On behalf of the citizens of College Station, home of Texas A&M University.
we will continue to promote and advance the community's quality of life. Providing public funding to
community organizations require the achievement of public purposes through the statement of
fair and equitable policies.
The use of public money must meet clearly defined standards as mandated by the Texas
Constitution, state statutes, and federal regulations. Those standards demand public funds be
spent for public purposes and not for private benefit. This policy establishes a clear standard to
provide grants to various Community organizations that provide a public purpose by delivering
programs and activities to the citizens of College Station.
This policy has three (3) objectives:
1. To provide a comprehensive statement of policy for funding Community organizations.
2. To provide specific guidance to Community organizations to evaluate their eligibility to
receive public funds from the City of College Station.
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3. To establish clear guidelines and procedures to be administered by the City Manager
and the City Council appointed review body to evaluate requests for funding from
Community organizations.
1.02 Public Purpose Test
The Texas Constitution, state statutes, and federal regulations establish clear standards for the
use of public money. The standards require cities to spend taxpayer money for public purposes
and prohibit the use of public money for private purposes. The application of this mandate, for
the purposes of this policy, will be accomplished on the basis that the City will fund those
agencies and programs that fully meet the requirements of this policy. Every agency must serve a
public purpose by delivering services that the City government could provide itself but chooses
to deliver the services through a non-profit entity.
1.03 Definitions
For the purposes of this policy, the following definitions will apply.
Program. Refers to the smallest subpart of an organization or entity.
Capacity Building. Systematic efforts by an organization to develop organizational capabilities to
raise funds, build leadership and stewardship capacity, and increase service impacts.
General and Administrative expenses. Cost of goods and services designed to pay for
administrative services, management or general agency costs not directly attributable to the
delivery of services to clients.
Community Impact Statement. Compilation of data required by this policy that clearly
demonstrates the number of College Station citizens benefiting from the program being
considered for funding by the City of College Station.
Sustainability. The ability of the program being considered for funding to be sustained after City
funding has been exhausted.
1.04 Enforcement and Implementation
The City Manager will ensure this policy is equitably administered. Each agency that receives
City funding will be provided a copy of this policy and the necessary guidelines developed to
fully implement this policy.
1.05 Amendments and Changes
This policy may be amended by resolution of the City Council.
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Section - 2 Contract Partner Agencies
This Section deals with specific agencies that provide services to
the City of College Station. Because of the magnitude of the
funding and the unique nature of the services provided by the
Contract Partner Agencies, they are treated on a separate policy
basis than other Outside Service Agencies.
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2.00 Contract Partner Agencies
The City of College Station recognizes there are Community organizations that provide unique
services to the City through providing economic development, tourist development, marketing,
and coordination of cultural arts activities to !=ollege Station citizens. Contract Partner Agencies
will be required to follow a distinct and separate annual funding process from all other agencies
covered by this policy.
Agencies that fit the Contract Partner Agencies category are as follows:
. Research Valley Partnership (Economic Development)
. Convention and Visitors Bureau (Tourism Development and Marketing)
. Arts Council of Brazos Valley (Arts and Culture)
The City of College Station also recognizes there are agencies providing programs that directly
support City departmental activities. Funding for these agencies will be included in the proposed
departmental budgets at the discretion of the City Manager. City Council will determine funding
levels for these agencies as part of the departmental budget review process. Agencies funded in
departmental budgets will conform to the same requirements of the Contract Partner agencies.
2.01 Contract Partner Agencies Funding Process
Contract Partner Agencies will use the following procedures for annual funding requests:
a) Submit budget requests to the City Manager by the deadline and in the format
established by the City Manager.
b) Budget requests beyond base budget amounts will be submitted as service level
adjustments to the City Manager for review and recommendation.
c) Agency funding requests will be reviewed during the departmental budget review
process and submitted to City Council at the same time all departmental requests are
submitted.
d) The City Manager will provide recommendations on each request from Contract Partner
Agencies.
e) City Council will approve funding levels for each Contract Partner Agency.
2.02 Contract Partner Agencies Contracts
Contracts will be required for all Contract Partner Agencies who are allocated funds by the City
Council. Contracts will be approved by the City Attorney and submitted to City Council for final
approval.
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2.03 Reports and Monitoring
Quarterly Reports will be required of all Contract Partner Agencies. Quarterly Reports will
include quarterly financial statements that describe specifically how the funds from the City of
College Station are being utilized, a narrative of program activities for the organization, and
service levels and performance measures for each organization. The City will monitor Contract
Partner Agencies to ensure City funds are used in compliance with contract language and to
achieve public purposes.
a. Continued funding is contingent on the timely submission of required Quarterly Reports.
b. Organizations that receive funds from the Hotel Occupancy Tax Fund will meet the
requirements of this section and all of the requirements listed in the state law regarding the
proper reporting and accounting of Hotel Occupancy Tax funds.
c. An annual report will be prepared by all Contract Partner Agencies for City Council review
as a part of the budget review process.
The following requirements apply to the Contract Partner agencies per Council Motion on
February 8, 2007:
d. Contract Partner Agencies will allow for three (3) City of College Station City Council
appointees on the Agency Board of Directors.
e. Contract Partner Agencies are subject to the Open Records Act.
f. Contract Partner Agencies will post agendas on their website at least seven (7) days prior to
meetings.
g. Contract Partner Agency General Board Meetings will be open to the Public. Executive
sessions may be held for private matters such as personnet competitive matters, and other
items deemed not to be in the best interest of the Agency to be discussed in public.
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Section 3 - Outside Service Agencies (Non CDBG)
This section addresses Outside Service Agencies funded by the City
of College Station from city sources other than Community
Development Block Grant (CDBG) Funds.
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3.00 Outside Service Agencies (non CDBG)
All agencies, except agencies funded as part of a City departmental budget, Contract Partner
Agencies and CDBG eligible Public Service programs, requesting program funding will be
required to follow the Outside Service Agency funding requirements established by this Section
of the Outside Agency Funding Policy.
Outside Service Agencies fall in four (4) categories:
. Outside Social Service Agencies (non CDBG eligible)
. Tourism Development and Marketing Agencies
. Arts and Culture Agencies
. Historic Preservation and Museums
3.01 General Eligibility Criteria for Outside Service Agencies (non CDBG)
Outside Service Agencies must meet the following criteria and standards to be eligible for
funding.
3.01.1 Program Based Funding
The City will fund Agency programs only. An agency must demonstrate a program serves a
public purpose and the program has a positive community impact with the funds provided by
the City.
3.01.2 Funding Request to Other Public Entities
Agencies are required to request and document in the application similar funding requests to the
City of Bryan and Brazos County, if their primary mission serves Brazos County. When an
agency also serves the Brazos Valley region, they must request and document similar funding
request from other regional entities.
3.01.3 Sustain ability Test
An Outside Service Agency must be able to clearly demonstrate the ability to sustain the program
being submitted for funding beyond the three (3) year City funding period. The City of College
Station does not desire to fund programs that will only survive as long as City funding is
available. Applicants must submit full documentation and plans demonstrating the program can
be sustained beyond the three (3) year funding period.
3.01.4 Unified Pre-Application Workshop
Outside Service Agencies must participate in a City sponsored Unified Pre-Application
workshop to be eligible to submit an application for funding. During the required Unified Pre-
Application Workshop, Outside Social Service Agencies will determine if their programs(s)
qualify for CDBG funding. Technical assistance will be provided during the Unified Pre-
Application Workshop to assist agencies to qualify for CDBC funding. The Unified ['re-
Application workshop will provide at minimum the following elements:
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a. Distribution and discussion of the Council adopted policy on Outside Agency funding.
b. Discussion of eligibility requirements for funding.
c. Distribution of application form and required submittals with the application.
.
d. Presentation of application timetables and schedules.
e. Explanation of evaluation criteria and review process for applications.
f. Response to specific questions from potential applicants.
3.01.5 Single Source Funding Application
City funding will be provided from one source only. No Outside Service Agency will be
permitted to submit an application for City funding from more than one source of funds during a
funding cycle. Programs eligible to receive CDBG funding may not apply for other City funding
in addition to or in lieu of non-CDBG funding. Applicants are required to attend the Unified Pre-
application workshop to assist them in the selection of the best single source of funds.
City funding is limited by statutes and regulations for specific purposes. City sources of funding
to be granted to Outside Service Agencies are as follows:
Hotel Occupancy Tax can be used for tourism development, arts, historic
preservation, activities encouraging tourists to visit historic sites or museums, and
event marketing.
General Fund may be used for programs and activities that meet the public purpose
test for the expenditure of public funds.
3.01.6 Grant Applications
All applications for grants from the City must be in writing using the prescribed format and
schedule established by the City Manager. Grant applications will contain the following
elements:
a. The Applicant must clearly demonstrate how the program meets the mission, vision, and
values of the City of College Station.
b. The Applicant must demonstrate the program meets the Public Purpose Test for the
expenditure of public funds.
c. The Applicant must clearly demonstrate positive community impacts by submitting a
Community Impact Statement.
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d. The Applicant must demonstrate capability to generate necessary funds to sustain operations
outside the grant funding requested from the City.
e. The Applicant must be able to demonstrate a 3 year past history and current request for
funding from the City of Bryan and Brazqs County, if the grant request is represented to
serve Brazos County.
f. Grants to Agencies will be awarded on a program basis. The applicant must demonstrate the
program delivers a specified service or activity that can be segmented and measured for
results.
g. Grant applications must be submitted in writing using the application form and format
established by the City Manager. All applications must be submitted in hard copy at the
location designated by the City Manager to receive grant applications. Grant applications
will not be accepted via electronic transmission.
h. Applications must be submitted by the deadline date established by the City Manager.
Applications must be complete in all respects upon submittal. Incomplete or late applications
will be returned and denied processing for the grant period for which they are submitted.
i. Grant applications will be accepted for the upcoming funding cycle only. The City will not
accept grant applications for any future funding period.
3.01.7 Funding Period
The City of College Station provides an initial grant for a one-year period. Outside Service
Agencies will receive funds for a single program for no more than three (3) years on a declining
funding bases. The City of College Station is not obligated to fund a program that is approved for
three consecutive years. Agencies must apply for program funding each year.
b. Year 1
c. Year 2
d. Year 3
100% of initial funding
50% of initial funding
25% of initial funding
Once an Outside Service Agency has exhausted program funding eligibility, the agency may
apply for funding of a different program. In no event will multiple programs or activities be
funded from the same agency during the same funding year.
3.01.8 Hotel Occupancy Tax Funds Limitation
The use of Hotel Occupancy Tax funds is restricted by state statutes and the priority needs of the
City of College Station. Hotel Occupancy Tax funds will be limited as follows:
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a. In no event will more than 45% of Hotel Occupancy Tax funds collected by the City of
College Station be used to fund convention visitor, marketing, and tourism development
activities.
b. In no event, will more than 15% of Hotel, Occupancy Tax funds collected by the City of
College Station be used for cultural arts programs in compliance with State statutes.
c. In no event will more than] % of Hotel Occupancy Tax funds collected by the City of College
Station be used to fund historical restoration and preservation projects or activities or
advertising and conducting solicitations and promotional programs to encourage tourists
and convention delegates to visit preserved historic sites or museums.
d. The balance of the Hotel Occupancy Tax funds collected by the City of College Station will be
dedicated to other eligible expenses, including the development of the College Station
Convention Center and Hotel.
3.02 Outside Social Service Agencies (non-CDBG eligible)
Outside Social Service Agencies that are not eligible for CDBG funding may submit an
application for City funding if the Outside Social Service Agency meets the following criteria:
a. The program must provide an essential service, serve a public purpose, and be the only
program providing such services in the College Station.
b. Requests for funding ongoing administrative costs will not be considered. Funding will only
be considered for program specific or capacity building activities.
c. Social service programs may only be granted funding from the City of College Station for a
maximum of three (3) years beginning in FY08 through the Outside Agency process.
d. The program must meet the Sustainability Test as required by this policy.
e. Clients served by a program must be primarily located in the College Station. Client intake
forms or proof of clientele will be required.
f. No more than 25% of a program's budget may be used for general and administrative
expenses. At least 75% of the Program's budget must be dedicated to program specific
activity.
3.03 Tourism Development and Marketing Agencies
It is recognized that various community organizations provide excellent tourism development
and marketing programs beyond the comprehensive Bryan-College Station Convention and
Visitors Bureau (CVB) programs. As such, the City will consider applications from Agencies that
desire program funding for tourism development and marketing community events and
activities consistent with the statutory requirements for the use of Hotel Occupancy Tax funds.
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Tourism Development and Marketing Agencies may submit an application for Hotel Occupancy
Tax funding if the Agency meets the following criteria:
a. The program must provide a tourism development and marketing program consistent with
State statutes and not duplicated by the C;VB programs.
b. Requests for funding of ongoing general and administrative costs will not be considered.
Funding will only be considered for program or capacity building activities.
c. Tourism development and marketing programs may only be granted funding from the City
of College Station for a maximum of three (3) years beginning in FY08 through the Outside
Agency process.
d. The program must primarily serve the College Station community. Programs that are
regional in focus will not be funded since they are likely to duplicate CVB programs and
activities.
e. The program must meet the Sustainability Test as required by this policy.
f. No more than 25% of a program's budget may be used for general and administrative
expenses. At least 75% of the Program's budget must be dedicated to program specific
activity.
3.04 Arts and Culture Agencies
Arts and Culture programming is vital to the College Station community. While the City of
College Station provides funding through ACBV to support arts and culture coordination
activities, funding will be considered for Arts and Culture Agencies that do not qualify or
participate in the Arts Council Affiliate program. Funding for agencies that are not participants in
ACBV funding will be administered using the criteria set forth in this policy. If an agency
receives funds as an Arts Council Affiliate, they will not be eligible to receive funds from any
other City source of funds.
3.04.1 Cultural Arts Agencies (Non ACHV Affiliates) Funding Criteria
a. The program must provide a cultural arts program consistent with State statutes regulating
the use of Hotel Occupancy Tax funds and not duplicate programs funded through ACBV.
b. Requests for funding of ongoing general and administrative costs will not be considered.
Funding will only be considered for program specific activities.
c. Cultural Arts programs may only be granted funding from the City of College Station for a
maximum of three (3) years beginning in FY08 through the Outside Agency process.
d. The program must meet the Sustainability Test as required by this policy.
e. 111e program must primarily serve the College Station community. Programs that are
regional in focus will not be funded as they are likely to duplicate ACBV programs and
activities.
f. No more than 25% of a program's budget may be lIsed for general and administrative
expenses. At least 75% of the Program's budget must be dedicated to program specific
activity.
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3.05 Historic Preservation Projects and Museums
It is recognized that various community organizations provide excellent historic preservation and
museum programs. As such, the City will consider applications from Agencies who desire
program funding for historic preservation or activities encouraging tourists to visit preserved
historic sites or museums consistent with the'statutory requirements for the use of Hotel
Occupancy Tax funds.
Historic preservation agencies and museums may submit an application for program funding
from the Hotel Occupancy Tax if the Agency meets the following criteria:
g. The program must provide programs or activities encouraging historical restoration,
preservation, or tourists to visit preserved historic sites or museums consistent with State
statutes and not duplicated by City programs or other City funded agencies.
h. Requests for funding of ongoing general and administrative costs will not be considered.
Funding will only be considered for program or capacity building activities.
i. Historic Preservation projects and Museums may only be granted funding from the City of
College Station for a maximum of three (3) years beginning in FY08 through the Outside
Agency process.
j. The program must primarily serve the College Station community.
k. The program must meet the Sustainability Test as required by this policy.
I. No more than 25% of a program's budget may be used for general and administrative
expenses. At least 75% of the Program's budget must be dedicated to program specific
activity.
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Section 4 - CDBG / Joint Relief Funding Review
This section addresses Outside Public Service Agencies funded with
CDBG funds through the Joint Relief Funding Review process
between the City of College Station and the City of Bryan.
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4.00 CDBG Funded Agencies
Agencies may qualify for CDBG funding based on criteria and guidelines established by the US
Department of Housing and Urban Development (HUD) and the Joint Relief Funding Review
guidelines established by the cities of Colleg~ Station and Bryan. Programs who qualify for Public
Service funding under CDBG guidelines may not apply for City of College Station funding.
4.01 CDBG / Joint Relief Funding Review Criteria
The following criteria will be used to determine if a program is eligible for CDBG funding:
a. The program must be located within the City limits of Bryan or College Station;
b. The program or agency must have a non-profit status;
c. The program must serve and be able to document that a minimum of 51 percent of the
requested funded program's clientele is at or below 80 percent of the median income for
Bryan/College Station (as defined by HUD);
d. The program must provide evidence of ability to understand and comply with all
applicable city, state, and federal regulations.
4.02 CDBG Joint Relief Funding Review Process
Agencies who have qualified programs for consideration of CDBG funding will participate in the
Joint Relief Funding Review (JRFR) process.
The cities of College Station and Bryan have established a policy that requires all programs
submitting proposals for CDBG funds must participate in the Joint Relief Funding Review (JRFR)
Process. By reference, this policy adopts the JRFR polices as amended February 23, 2006 and
requires all agencies seeking CDBG funds to participate in the JRFR process.
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Section 5 - Outside Agency Funding Review Process
,
This final section describes the review process for Outside Agency
funding.
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5.00 Outside Agency Funding Review Process
All applications for public funding, except as exempted by this policy, will be presented to the
Council appointed Outside Agency Funding Review Committee. The Committee Chair, in
coordination with the City Manager, will establish the review schedule for all completed
applications to conduct public meetings for the purpose of preparing recommendations for
funding to the City Council.
5.01 Outside Agency Funding Review Committee Evaluation Criteria
The Council appointed Outside Agency Funding Review Committee (OAFRC) will use the
following criteria to evaluate applications coming before the Committee.
a. The public purpose to be served by the program proposed for funding. Each program funded
by the City of College Station must meet the purpose test established in this policy.
b. Community impact. The program must have a substantive impact on the College Station
community consistent with the mission and priorities established by the City Council.
c. Compliance with requirements of the Outside Agency Funding Policy. The Committee will
consider both the completeness and timeliness of the application in adherence to the
requirements of this policy.
d. Essential Service. The program must provide an essential service, serve a public purpose,
and is the only program providing such services in the College Station.
e. Sustainability Test. The Agency must demonstrate sufficient plans and capabilities to
continue the program after City funding has expired. Programs that fail to meet the
Sustainability Test will not be funded.
f. A vailability of funds. The Committee will be provided each year the total funding available
to be allocated to Outside Service Agencies. The Committee will allocate funds to programs
that are determined to best serve the public interest and are consistent with this policy.
5.02 Outside Agency Funding Review Committee Recommendations
The Outside Agency Funding Review Committee (OAFRC) will prepare recommendations for
City Council that identify programs recommended for funding and funding amounts
recommended. The OAFRC will also provide the City Council a written narrative that explains
its rationale for its recommendations.
5.03 Funding Outside Agency Requests
The City Manager is required by Charter to develop an annual budget that estimates the
revenues and expenses for College Station city government. The City Manager will prepare an
estimate of available funding to support the Council's Outside Agency Funding Policy. The City
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Council and Outside Agency Funding Review Committee will be provided the available funding
estimate in writing together with the total dollar request from Outside Agencies.
5.04 Funding Sources
The City Manager will have the following sources of funds to fund the Council's Outside Agency
Funding Policy.
.
Community Development Block Grant Funds limited to 15% of the total funds as required by
HUD regulations.
.
Hotel Occupancy Tax Funds limited by statutory restrictions and funds required for the
City's planned Convention Center and Hotel. No more than 45% of Hotel Occupancy Tax
funds collected by the City of College Station will be used to fund convention visitor,
marketing, and tourism development. No more than 15% of the Hotel Occupancy Tax funds
collected by the City of College Station will be used for cultural arts programs in compliance
with State statutes. No more than 1% of Hotel Occupancy Tax funds collected by the City of
College Station will be used for historic preservation or activities encouraging tourists to visit
preserved historic sites or museums.
.
General Fund limited to 0.5% of General Fund revenues less Return on Investment dollars
remitted to General Fund.
.
The total funds allocated from the General Fund to fund Outside Service Agencies will not
exceed 85% of the available funds. The balance of these funds (15%) will be available for use
by the City Council to support Council corporate sponsorship activities.
Outside Agency Funding Policy
City of Coliege Station
Page 21
NOTICE OF GENERAL ELECTION
TO THE REGISTERED VOTERS OF THE CITY OF COLLEGE STATION, TEXAS, AND
COLLEGE STATION INDEPENDENT SCHOOL DISTRICT.
Notice is hereby given that the polling places listed below will be open from 7:00 a.m. to 7:00 p.m.
on Saturday, May 12, 2007 for voting in a general election to elect a Mayor and City Council Place
2 and a special election to fill unexpired term for City Council Place 1.
LOCATION OF POLLING PLACES:
City Precincts CSISD Precincts Polling Places
1, 02A, 82 Wellborn Community Center
4119 Greens Prairie Road
8 8 South Knoll Elementary School
1220 Boswell
9 9 College Station Conference
1300 George Bush Drive
10A, 10B, 34 10A, 10B, 34 College Station City Hall
1101 Texas Avenue
20 20 Memorial Student Center
Texas A &M University
21 21 Saint Mary's Catholic Church
603 Church Street
24 24 College Hills Elementary School
1101 Williams
68 28B, 68 Peach Creek Community Center
Peach Creek Road
31 31 A &M Consolidated High School
1801 Harvey Mitchell Parkway
32 32 Larry Ringer Public Library
1818 Harvey Mitchell Parkway
L
Ltice of General Election 2007 Page 2
33, 72, 74 29, 33, 62, 64, 72, 74 Lincoln Center
1000 Eleanor
02C, 35A, 35B 02C, 35A, 35B College Station ISD
1812 Welsh
02B, 39 02B, 39 Rock Prairie Elementary School
3400 Welsh
40 40 Aldersgate Methodist Church
2201 Earl Rudder Freeway South
41 41, 42, 28A Christ United Methodist Church
4201 SH 6
80 80 Cypress Grove Intermediate
900 Graham Road
Joint early voting shall be conducted by personal appearance and by mail. The period for early voting by
personal appearance for the general election shall be April 30, 2007 through May 8, 2007. Optical scan
allots shall be used for early voting by mail and direct recording electronic voting machines shall be used
early voting by personal appearance. The Joint Early Voting Clerk for said elections shall be the City
ecretary. She shall determine the number of election workers to hired and arrange for training of all
election workers and assign to three early voting locations. The Election Coordinator for the College
Station Independent School District shall serve as Regular Early Voting Clerk in said elections. The main
early voting polling place by personal appearance shall be in the City Hall Council Chambers, 1101 Texas
Avenue, College Station, Texas. Two branch early voting locations shall be designated for these
elections.
Main Early Voting Location: College Station City Hall
1101 Texas Avenue
8:00 am to 5:00 pm April 30, — May 4, 2007
12:00 pm to 8:00 pm May 5 - 6, 2007
7:00 am to 7:00 pm May 7 - 8, 2007
Branch Location: College Station School District Administration Bldg.
1812 Welsh
8:00 am to 5:00 pm April 30 — May 4, 2007
7:00 am to 7:00 pm May 7 - 8, 2007
Branch Location: Post Oak Mall
1500 Harvey Road
12:00 pm to 8:00 pm April 30-May 8, 2007
,tice of General Election 2007 Page 3
Applications for ballot by mail shall be received no later than 5:00 pm on May 4, 2007 in the office of:
Connie Hooks, Joint Early Voting Clerk, P.O. Box 9960, College Station, Texas 77842
979 - 764 -3541 chooks @cstx.gov
PASSED AND APPROVED this day of February, 2007.
ATTEST: APPROVED:
VIII �� ‘atiisG., 1.1
City Secretary Connie Hooks Mayor o Silvia
O:group /council /election07 /notice of general election07.doc
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NOTIFICACION DE ELECCION GENERAL
A LOS VOTANTES REGISTRADOS DE LA CIUDAD DE COLLEGE STATION, TEXAS, Y EL
DISTRITO ESCOLAR INDEPENDIENTE DE COLLEGE STATION.
Por este medio se notifica que los siguientes lugares electorales estaran abiertos desde las 7:00 a.m. hasta
las 7:00 p.m. el Sabado, 12 de Mayo, 2007 para votar en la eleccion general para elegir al Alcalde y al
Consejero Municipal Puesto 2, y para una eleccion especial para llenar el Puesto 1 del Consejo Municipal
del termino que aim no expira.
UBICACION DE LUGARES ELECTORALES:
Precintos Municipales Precintos CSISD Lugares de Votacion
1, 02A, 82 Centro Comunitario de Wellborn
4119 Greens Prairie Road
8 8 Escuela Primaria South Knoll
1220 Boswell
9 9 Centro de Conferencias de College Station
1300 George Bush Drive
lr 10A, 10B, 34 10A, 10B, 34 Municipalidad de College Station
1101 Texas Avenue
20 20 Centro Conmemorativo Estudiantil
Joe Routt Blvd. Campus TAMU
21 21 Iglesia Catilica Sta. Maria
603 Church Street
24 24 Escuela Primaria College Hills
1101 Williams
68 28B, 68 Centro Comunitario de Peach Creek
Peach Creek Road
31 31 Escuela Secundaria Consolidated A &M
1801 Harvey Mitchell Parkway South
32 32 Biblioteca Piublica Larry Ringer
1818 Harvey Mitchell Parkway South
L
t ime Notificacion de Eleccion General 2007 Page 2
33, 72, 74 29, 33, 62, 64, Centro Lincoln
72, 74 1000 Eleanor
2C, 35A, 35B 2C, 35A, 35B College Station ISD
1812 Welsh
02B, 39 02B, 39 Escuela Primaria Rock Prairie
3400 Welsh
40 40 Iglesia Metodista Aldersgate
2201 Earl Rudder Freeway South
41 41, 28A, 42 Iglesia Metodista Cristo Unido
4201 State Highway 6 South
80 80 Escuela Intermedia Cypress Grove
900 Graham Road
La votacion adelantada se llevara a cabo en persona y por correo. El periodo para la votacion
adelantada en persona sera del 30 de Abril, 2007 al 8 de Mayo, 2007. Se usaran boletas de
escaner optico para la votacion adelantada por correo y maquinas de votacion electronica de
registro directo se usaran para la votacion adelantada en persona. La Secretaria de Votacion
Adelantada Conjunta para dicha eleccion sera la Secretaria Municipal. Ella designara el numero
de trabajadores a ser contratados para la eleccion y coordinar el entrenamiento de todos los
trabajadores para la eleccion y asignarlos a tres lugares de votacion adelantada. La Coordinadora
de Elecciones del Distrito Escolar Independiente de College Station debera fungir como
Funcionaria Regular de Votacion Adelantada en dichas elecciones. El lugar principal para
votacion adelantada a conducirse en persona sera el Salon de Consejo del Edificio Municipal,
1101 Texas Avenue, College Station, Texas. Dos sucursales adicionales de votacion adelantada
seran designados para estas elecciones.
Sede Principal para Votacion Adelantada: Edificio Municipal de College Station
1101 Texas Avenue
College Station, Texas
8:00 am a 5:00 pm Abril 30 - Mayo 4, 2007
12:00 pm a 8:00 pm Mayo 5 - 6, 2007
7:00 am a 7:00 pm Mayo 7 - Mayo 8, 2007
Sucursal: Edificio Administrativo del Distrito Escolar Independiente de College
Station
1812 Welsh College Station, Texas
8:00 am a 5:00 pm Abril 30 — Mayo 4, 2007
7:00 am a 7:00 pm Mayo 7 - Mayo 8, 2007
Notificacion de Eleccion General 2007 Page 3
Sucursal: Centro Comercial Post Oak Mall
1500 Harvey Road
College Station TX
12:00 pm a 8:00 pm Abril 30 — Mayo 8, 2007
Las solicitudes para boletas electorales por correo tienen que ser recibidas antes del 4 de Mayo,
2007 en la oficina de Connie Hooks, Secretaria de Votacion Adelantada Conjunta, P.O. Box
9960, College Station, Texas 77842
979 - 764 -3541 chooksAcstx.gov
PASADO Y APROBADO este dia D de Febrero, 2007.
ATESTIGUADO: APROBADO:
C,0/
, .viii ►.
Connie Hooks, Secretaria Municipal Alcalde ' . Silvia
0: group /council /election07 /notice of general election07.doc