HomeMy WebLinkAbout12/13/2007 - Workshop Minutes City CouncilMayor
Ben White
Mayor Pro Tem
Ron Gay
City Manager
Glenn Brown
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CITY OF COLLEGE STATION
Council members
John Crompton
James Massey
Lynn McIlhaney
Chris Scotti
David Ruesink
Minutes
City Council Workshop Meeting
Thursday, December 13, 2007 at 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCILMEMBERS PRESENT: Mayor White, Councilmembers Massey, Crompton,
McIlhaney, Ruesink
COUNCILMEMBER ABSENT: Gay and Scotti
Mayor White called the workshop meeting to order at 3:00 pm.
Agenda Item No. 1— Presentation, possible action, and discussion on items listed on the
consent agenda.
No items were removed for discussion.
Agenda Item No. 2 — Presentation, possible action and discussion regarding proposed
candidate capital projects.
Director of Public Works Mark Smith presented a list of potential or candidate projects to be
submitted to the CIP Committee Advisory Committee for the upcoming community meetings
and committee meetings beginning in January. The CIP Committee was charged with making a
recommendation to the City Council of projects on a bond election in November 2008.
Council concurred with the list of projects and reiterated to staff that the CIP Committee also has
the charge of changing the list by recommending additional projects if they desire.
Agenda Item No. 3 — Presentation, possible action and discussion regarding Green College
Station policy and strategies.
Deputy City Manager Terry Childers presented benefits of policy pertaining to conservation and
greening efforts. He referred to the White Paper that described best practices to implement a
City Council Workshop Meeting
Thursday, December 13, 2007
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successful Green community and to assist Council to set policy direction for the City
organization.
Council supported the proposal and urged staff to begin new activities of citizen engagement as
soon as possible.
Agenda Item No. 5 — Presentation, possible action and discussion regarding Texas
Commission on Environmental Ouality General Permit to discharge under the Texas
Pollutant Discharge Elimination system
This item was discussed prior to Item No. 4.
City Engineer Alan Gibbs presented a summary of the program requirements from TCEQ on the
Environmental Quality General Discharge Permit.
Council would have the opportunity to consider a resolution on this issue at an upcoming
meeting.
No official action was taken.
Agenda Item No. 6 — Presentation, possible action and discussion regarding citizen
Engagement Policy and the application of Community Problem Solving Model in College
Station.
This item was discussed prior to Item No. 4.
Deputy City Manager Terry Childers presented a proposed citizen engagement plan.
A_proposed policy included in the white paper:
The City of College Station is committed engagement of its citizens by ensuring every citizen
has the opportunity and mechanisms to communicate effectively with Decision makers. We will
facilitate information access, knowledge sharing, and discussion among participants in the
engagement process. We will use the citizen engagement process to establish responsibility and
accountability of outcomes expected from city government.
Mr. Childers presented a six step approach to produce improved quality decisions.
Council endorsed the plan.
Council took a break at 4:40 pm.
City Council Workshop Meeting
Thursday, December 13, 2007
Council returned at 4:50 pm.
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Agenda Item No. 4 — Presentation, possible action and discussion regarding a report from
Arts Council Subcommittee to the City Council and possible recommendations.
Mayor White read portions of the Arts Council Subcommittee report.
Council provided feedback to staff and the committee.
Mayor White reported that the affiliates of the Arts Council would continue to receive funding in
this fiscal year.
Council emphasized that the funding of the Arts Council will continue to be appropriated by the
City of College Station. The Arts Council has implemented the financial oversight and
accountability of its operations per the Subcommittee direction.
Council member Massey moved to dissolve the Arts Council subcommittee composed of Mayor
White, Mayor Pro tem Gay and Council member McIlhaney and move forward to continue to
work with the Arts Council Board.
Council thanked the Subcommittee for completing the task charged by the City Council.
Council member Ruesink seconded the motion. Motion carried 5 -0, Gay and Scotti absent.
Agenda Item No. 7 — Presentation, possible action, and discussion of a resolution regarding
public input on capital roadway construction
Mayor Pro Tern Gay arrived to the meeting.
Director of Public Works Mark Smith presented this item. Staff recommended approval of the
resolution and requested Council feedback regarding the proposed strategy for increasing public
and Council input into the process for capital roadway construction. He noted that at the
workshop meeting on September 13th, Council directed staff to implement a process of
notification to citizens and public meetings to insure that all measures are being accomplished;
including citizens from the biking community.
Council expressed comments supporting this plan including the publicity of this plan.
The resolution will return to Council for formal adoption.
Council member Massey left the meeting.
Agenda Item No. 8 — Presentation, possible action and discussion of 2008 Council Meeting
Calendar.
Council directed staff to schedule a different date for the mini retreat.
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Thursday, December 13, 2007
Council accepted the council meeting dates for 2008.
Agenda Item No. 9 — Council Calendar
Council reviewed upcoming dates of meetings and events. The Mayor noted that numerous
items discussed from the 2007 summer retreat need to be brought forward on workshop
meetings.
Agenda Item No. 10 — Presentation, possible action, and discussion of future agenda items.
Council member Crompton requested a future item to receive a staff report on the city's water
conservation plans. Council member McIlhaney seconded. Motion carried unanimously, 5 -0,
Massey and Scotti absent.
Council member Crompton requested a copy of the election calendar. City Secretary Hooks
responded she would distribute to Council by email.
Council member Crompton requested a report on options related to water and wastewater impact
fees. Motion seconded by Council member McIlhaney. Motion carried 4 -1, with two council
members absent. Mayor Pro Tem Gay opposed the motion.
Council member McIlhaney asked for a report be provided to the City Council regarding transit
oriented development. A presentation was made at the Transportation Summit. Council member
Ruesink seconded the motion. Motion carried unanimously, 5 -0.
Workshop Agenda Item No. 11 - Discussion, review and possible action regarding the
following meetings: Brazos County Health Dept., Brazos Valley Council of Governments,
Cemetery Committee, City Center, CSISD /City Joint Meeting, Design Review Board,
Fraternal Partnership, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee and School District, Joint Relief Funding Review
Committee, Library Committee, Making Cities Livable Conference, Metropolitan Planning
Organization, Outside Agency Funding Review, Parks and Recreation Board, Planning
and Zoning Commission, Sister City Association, TAMU Student Senate, Research
Valley Partnership, Regional Transportation Committee for Council of Governments,
Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF
Board, Zoning Board of Adiustments.
Council member McIlhaney reported on the recent meeting of the Health Department Board.
Mayor White reported information from his attendance at the Council of Governments Meeting.
Workshop Agenda Item No. 12 - Executive Session will immediately follow the workshop
meeting in the Administration Conference Room.
Mayor White announced that the City Council would convene into executive session at 5:57 pm
for consultation with attorney, 551,071 and discussion of real estate, 551.072.
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Thursday, December 13, 2007
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Consultation with Attorney {Gov't Code Section 551.0711; possible action The City Council
may seek advice from its attorney regarding a pending and contemplated litigation subject or
settlement offer or attorney - client privileged information. Litigation is an ongoing process and
questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with
the City Council. Upon occasion the City Council may need information from its attorney as to
the status of a pending or contemplated litigation subject or settlement offer or attorney - client
privileged information. After executive session discussion, any final action or vote taken will be
in public.
a. Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply Corporation.
b. Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston Division,
College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District
C. Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed
Intervention 7/6/05)
d. Sewer CCN request
e. Legal aspects of water well and possible purchase of or lease of another water site.
f. Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas,
Houston Division, JKDevelopment v. College Station
g. Cause No. 06- 002318 -CV -272, 272 °d Judicial District Court, Brazos County, Texas, Taylor
Kingsley v City of College Station, Texas and Does 1 through 10, inclusive.
h. Cause No. 485 -CC, County Court at law No. 1, Brazos County, Texas, City of College Station v.
David Allen Weber, et al.
i. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
j. Cause No. 07- 001241 -CV -361, 361 Judicial District Court, Brazos County, Texas Gregory A. &
Agnes A. Ricks v. City of College Station
k. Water CCN request
Real Estate (Gov't Code Section 551.0721; possible action The City Council may deliberate
the purchase, exchange, lease or value of real property if deliberation in an open meeting would
have a detrimental effect on the position of the City in negotiations with a third person. After
executive session discussion, any final action or vote taken will be in public. The following
subject(s) may be discussed:
a. Krenek Tap Road Land Acquisition
Council concluded executive session at 6:25 pm.
Workshop Agenda Item No. 13 -- Final Action on executive session, if necessary.
Council returned from executive session at 6:45 p.m. No action was taken.
Workshop Agenda Item No. 14 -- Adjourn.
The workshop meeting concluded.
PASSED AND APPROVED this 24` day of January 2008.
APPROVED:
City Council Workshop Meeting
Thursday, December 13, 2007
ATT ST.
City Secretary Connie Hooks
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Mayor Ben White