HomeMy WebLinkAbout10/25/2007 - Regular Minutes City CouncilMayor
Ben White
Mayor Pro Tem
Ron Gay
City Manager
Glenn Brown
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CITY OF COLLEGE STATION
Council members
John Crompton
James Massey
Lynn McIlhaney
Chris Scotti
David Ruesink
Minutes
City Council Regular Meeting
Thursday October 25, 2007 at 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor Pro Tern Gay, Council members Crompton,
Massey, Scotti, Ruesink
COUNCIL MEMBERS ABSENT: White, McIlhaney
STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks,
Assistant City Secretary Casares, Management Team.
Regular Agenda Item No. 1 — Pledge of Allegiance, Invocation, absence request and
Presentation of Sister City Russia delegation
Mayor Pro Tern Gay called the meeting to order at 7:00 p.m. He led the audience in the
Pledge of Allegiance. Fire Chief R.B. Alley provided the invocation. Council member
Massey moved to approve the absence requests from Mayor White and Council member
McIlhaney. Motion seconded by Council member Ruesink, which carried unanimously, 5 -0.
Councilmember Ruesink introduced the high school students from Kazan, Russia visiting
College Station through the Sister Cities student exchange program. Accompanying them were
area high school students who had also participated in the exchange program as well as several
advisors. A representative from the Kazan delegation, a former teacher in the Bryan ISD,
presented Mayor Pro Tern Gay with a hand carved wood plaque depicting their City of Kazan
and a traditional green velvet gold embroidered hat.
Hear Visitors
Layne Westover, 3000 Welsh, addressed the City Council expressing the importance of
planning roadways to safely accommodate bicycle traffic.
City Council Minutes 10 -25 -2007
Page 2
Tom Woodfin, 3215 Innsbruck Circle, expressed comments pertaining to the Bicycle Master
Plan and Eastside Transportation Study.
Jean Marie Linhart, 3015 Durango Street, stressed the importance of updating the Bicycle
Master Plan into the ETJ. She requested the City adopt a policy requiring accommodations for
bicycle on all new road construction and road reconstruction. She concluded her comments
with appreciation for being selected to the Council Transportation Committee.
Tyler Koch, 505 Lansing, a Student Senate member and liaison to the City Council briefly
addressed the Neighborhood Residential Conservation District Ordinance and offered to
participate in upcoming forums. He encouraged all City Council members to attend the
Student Senate Meetings, and thanked key staff and the City Council members for attending
College Station 101.
Consent Agenda
a. Presentation, possible action, and discussion on minutes of October 11, 2007 workshop
and regular meetings. Council member Massey moved approval with the amendment
to 2i -- Approved by common consent a construction contract between BCS
Development Co. and Brazos Valley Services for the construction of an 18 -inch and
15 -inch gravity sewer trunkline in the amount of $436,636.52. Council member
Crompton seconded the motion, which carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
AGAINST: None
ABSENT: White, McIlhaney
Council member Crompton moved to approve Consent Agenda items 2b -2t. Council member
Scotti seconded the motion, which carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
AGAINST: None
ABSENT: White, McIlhaney
b. Approved by common consent Resolution No. 10 -25- 2007 -2b renewing an annual
price agreement with Nafeco Inc., in an amount not to exceed $56,448.00 for fire
protective clothing.
C. Approved by common consent the rejection of bid proposals received from Bid
Number 07 -115 for construction of a new Bath House at Adamson Lagoon.
d. Approved by common consent the renewal of bid #07 -03 to Knife River to provide
Type D HotMix Asphalt for the maintenance of streets in an amount not to exceed
$547,800.00 ($49.80 per ton).
e. Approved by common consent a renewal agreement with National Reimbursement
Services to provide ambulance billing services in an amount not to exceed $60,000.
City Council Minutes 10 -25 -2007 Page 3
f. Approved by common consent an annual bid for heavy equipment rental with Mustang
Rental Services of Bryan, Texas as the primary vendor in the amount of $95,000 and
Equipment Support Services as the secondary vendor in the amount of $30,000.
g. Approved by common consent Bid Number 07 -149. Approved by common consent
Resolution No. 10 -25- 2007 -2g awarding the bid and approving a construction contract
(Contract Number 07 -275) with JaCody, Inc., in the amount of $619,496.00 for the
construction of Phase II -A of the Veterans Park and Athletic Complex, the extension of
Veterans Parkway.
h. Approved by common consent a contract with Sungard HTE for the purchase of the
C1ick2Gov Customer Information Systems (CX) module in an amount not to exceed
$36,090.00.
Approved by common consent Resolution No. 10 -25 -2007 2i for the City of College
Station to continue the Clinical Affiliation Agreement with the Texas Engineering
Extension Service for emergency medical certification purposes.
Approved by common consent Resolution No. 10 -25- 2007 -2.i approving a contract
with Land Design Partners to develop plans for adding landscaping, specifically trees
where possible, along Texas Avenue within the TxDOT right -of -way. The amount of
the contract is not to exceed $69,100.
k. Approved by common consent a Real Estate Contract with The Board of Trustees of
the Texas Conference of the United Methodist Church to authorize the purchase of
easements needed for the Church Avenue, Phase II Project.
1. Approved by common consent an Oversize Participation (OP) for Manuel Street
extension in The Lots, Wolf Pen Creek Subdivision being made per City Code of
Ordinances, Chapter 9, Subdivision Regulations, Section 9, Responsibility for Payment
of Installation Costs, 9 -A Oversized Participation for a total requested City
participation of $22,013.88
M. Approved by common consent Resolution No. 10 -25- 2007 -2m awarding the
professional services contract (Contract No. 17 -269) with Bleyl & Associates in the
amount not to exceed $94,960 for engineering design services for the 2005 Bike Loop
Project (ST- 0530).
n. Approved by common consent a Real Estate contract with Freddie A. Wolters and
wife, Mary M. Wolters that will authorize the purchase of land needed for the
Wastewater Capital Improvement Project — Carters Creek Wastewater Treatment Plant.
o. Approved by common consent Resolution No. 10 -25- 2007 -2o stating that the City
Council has reviewed and approved the City's Investment Policy and Investment
Strategy.
City Council Minutes 10 -25 -2007 Page 4
P. Approved by common consent the authorization of expenditures for the Brazos Animal
Shelter in the amount of $65,334.
q. Approved by common consent the budget of the George Bush Presidential Library
Foundation; and approved by consent a funding agreement between the City of College
Station and the George Bush Presidential Library Foundation for FY 08 in the amount
of $100,000.
r. Approved by common consent a funding addendum that will authorize expenditures for
the Brazos County Health Department in the amount of $211,255.
S. Approved by common consent a funding agreement between the City of College
Station and the Keep Brazos Beautiful for FY 08 in the amount of $60, 240.
Approved by common consent Resolution No. 10 -25- 2007 -2t authorizing the award of
contract 07 -278 to Bryan Construction Company in the amount of $483,000 for the
installation of a new Ultra violet Disinfection system at the Carters Creek Wastewater
Treatment Plant.
Regular Agenda
Regular Agenda Item No. 1 — Public hearing, presentation, possible action, and
discussion on an ordinance rezoning 12.55 acres located at 3501 Longmire Drive from C-
2 Commercial - Industrial to C -1 General Commercial.
Staff Planner Crissy Hartl presented a brief overview of the proposed ordinance rezoning 12.55
acres located at 3501 Longmire Drive from C -2 Commercial- Industrial to C -1 General
Commercial. The Planning and Zoning Commission and staff recommended approval.
Mayor Pro Tern Gay opened the public hearing.
Veronica Morgan, 511 University Drive East, offered to answer questions.
Mayor Pro Tern Gay closed the public hearing.
Council member Massey moved to approve Ordinance No. 3013 rezoning 12.55 acres located
at 3501 Longmire Drive from C -2 Commercial- Industrial to C -1 General Commercial.
Council member Scotti seconded the motion, which carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
AGAINST: None
ABSENT: White, McIlhaney
Regular Agenda Item No. 2 — Public hearing, presentation, possible action, and
discussion on an ordinance rezoning 1.583 acres located at 701 Luther Street West from
R -1, Single - Family Residential to R-4, Multi - Family.
City Council Minutes 10 -25 -2007 Page 5
Staff Planner Lindsey Boyer presented a brief summary of a proposed ordinance rezoning
1.583 acres located at 701 Luther Street west from R -1, single- Family Residential to R -4,
Multi- Family. The Planning and Zoning Commission and staff recommenced approval.
Mayor Pro Tern Gay opened the public hearing.
Rabon Metcalf, 1391 Sea Mist, offered to answer questions.
Mayor Pro Tern Gay closed the public hearing.
Council member Scotti moved to approve Ordinance No. 3014 rezoning 1.5 acres located at
701 Luther Street West from R -1, Single - Family Residential to R -4, Multi- Family. Council
member Massey seconded the motion, which carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
AGAINST: None
ABSENT: White, McIlhaney
Regular Agenda Item No. 3 — Public hearing, presentation, possible action and discussion
of an ordinance amending the Subdivision Regulations making developers responsible
for the cost of construction testing in new developments.
Director of Public Works Mark Smith presented a brief overview of the proposed ordinance
amending the City of College Station Code of Ordinances Chapter 9: Subdivisions. The
amendment read as follows:
➢ The City requires testing by an independent laboratory acceptable to the City of
College Station to ensure compliance with the Bryan/College Station Unified Design
Guidelines and the Bryan/College Station Unified Technical Specifications and
approved plans and specifications of the construction of the infrastructure before final
inspection and approval of that infrastructure. Charges for such testing shall be paid
by the project owner /developer.
A savings of $70,000 was identified, by transferring the construction testing costs to the
developer. Previously the testing cost was paid from the Public Works Engineering budget in
the City's general fund and is not charged to the developer. Staff recommended approval of
the proposed ordinance.
Mayor Pro Tern Gay opened the public hearing. No one spoke. Mayor Pro Tern Gay closed
the public hearing.
Council member Ruesink moved to approve Ordinance No. 3015 amending the Subdivision
Regulations establishing the responsibility within the ordinance to the developers that
included construction cost testing in new development. Council member Crompton seconded
the motion, which carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
City Council Minutes 10 -25 -2007
AGAINST: None
ABSENT: White, McIlhaney
Page 6
Regular Agenda Item No. 4 — Public hearing, presentation, discussion, and possible
action on consideration of an ordinance amending Chapter 9, "subdivision Regulations"
Section 9, "Responsibility for Payment for Installation Costs ", Subsection 9 -H, "Street
Signs ", of the Code of Ordinances of the City of College Station, Texas.
Director of Public Works Mark Smith noted that currently the City installs street signs at no
cost to the subdivider. The amendment will transfer the responsibility of street name signs,
associated poles, and hardware to the subdivider at no cost to the City of College Station. A
savings of $12,000 was identified by transferring the street sign installation cost to the
developer. Staff recommended approval of the proposed ordinance.
Mayor Pro Tern Gay opened the public hearing. No one spoke. Mayor Pro Tern Gay closed
the public hearing.
Council member Ruesink moved to approve Ordinance No. 3016 amending Chapter 9,
Subdivision Regulations, Section 9, responsibility for Payment for Installation Costs,
Subsection 9 -H, Street Signs of the Code of Ordinances of the City of College Station.
Council member Crompton seconded the motion, which carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
AGAINST: None
ABSENT: White, McIlhaney
Regular Agenda Item No. 5 — Presentation, possible action and discussion regarding the
approval of a resolution for a contract for consulting services (Contract #08 -041) with
Kendig Keast Collaborative for the preparation of Phase II of a new comprehensive Plan,
in the amount of $322,590.
Director of Planning and Development Services Bob Cowell noted that the development of the
Comprehensive Plan included two phases. The first phase was completed in September 2007
and Phase II of the Comprehensive Plan update will result in the creation of a planning
document that will contain chapters or elements that include Community Character,
Neighborhood Integrity, Economic Development, Park, Art & Leisure, Transportation,
Municipal Services & Community Facilities, Growth Management & Capacity, and
Implementation and Administration. Staff recommended approval of the resolution approving
a contract for consulting services by Kendig Keast Collaborative for Phase II of the
Comprehensive Plan.
Mayor Pro Tern Gay opened the public hearing. No one spoke. Mayor Pro Tern Gay closed
the public hearing.
Council member Massey moved to approve Resolution No. 10 -25- 2007 -05 authorizing the
award of contract to Kendig Keast Collaborative for the preparation of Phase II of a new
City Council Minutes 10 -25 -2007 Page 7
comprehensive Plan in the amount of $322,590. Council member Scotti seconded the motion,
which carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
AGAINST: None
ABSENT: White, Mellhaney
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, SELECTING A PROFESSIONAL CONTRACTOR, APPROVING A
PROFESSIONAL SERVICES CONTRACT AND AUTHORIZING THE EXPENDITURE
OF FUNDS FOR THE COMPREHENSIVE PLAN UPDATE - PHASE II PROJECT.
Regular Agenda Item No. 6 — Presentation, discussion and possible action on 1) accepting
the Red Light Camera Committee report: 2) approving a contract with American Traffic
Solution, LLC and authorizing expenditures not to exceed $300,000 annually; 3)
approving the TxDot Amendment to the Municipal Maintenance Agreement; and 4)
public hearing, presentation, discussion and possible action on an Ordinance amending
Chapter 10 of the Traffic code in the code of Ordinances by adding a new Section 11.
Assistant Director of Finance Cheryl Turney presented a brief overview of the contract with
American Traffic Solution, LLC, expenditures, and amendment to the Municipal Maintenance
Agreement and an amendment to the Traffic Code, Chapter 10, adding a new Section 11. Mrs.
Turney provided background information regarding the Red Light Camera Advisory
Committee.
Tom Hermann, Chairman of the Red Light Camera Committee, presented a brief summary of
the Committee's report which included the recommendation to install and operate a
photographic traffic signal enforcement system.
1) Accepting the Red Light Camera Committee report.
Mayor Pro Tem Gay opened the public hearing. The following citizens addressed issues with
the Red Light Camera Committee report.
Fred Rodriquez, 2911 Royal Court
Sara Robey, 811 Harvey Road
Mayor Pro Tern Gay closed the public hearing.
Council member Massey moved to accept the Red Light Camera Committee report. Council
member Ruesink seconded the motion, which carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
AGAINST: None
ABSENT: White, Mcllhaney
2) Approving a contract with American Traffic Solutions, LLC and authorizing
expenditures.
City Council Minutes 10 -25 -2007 Page 8
Mayor Pro Tern Gay opened the public hearing. No one spoke. Mayor Pro Tern closed the
public hearing.
Council member Scotti moved to approve the contract with American Traffic Solutions, LLC
and authorizing expenditures. His motion directed staff to allow Traffic Solutions LLC to use
the City of College Station traffic poles at the appropriate intersections, if feasible. Council
member Massey seconded the motion, which carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
AGAINST: None
ABSENT: White, McIlhaney
3) Approving the TxDOT Amendment to the Municipal Maintenance Agreement.
Mayor Pro Tern Gay opened the public hearing. No one spoke. Mayor Pro Tern Gay closed
the public hearing.
Council member Massey moved to approve TxDOT amendment to the Municipal Maintenance
Agreement. Council member Ruesink seconded the motion, which carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
AGAINST: None
ABSENT: White, McIlhaney
4) Public hearing, presentation, discussion and possible action on an ordinance
amending Chapter 10 of the Traffic Code in the code of Ordinances by adding a
new Section 11.
Mayor Pro Tern Gay opened the public hearing. No one spoke. Mayor Pro Tern Gay closed
the public hearing.
Council member Massey moved to approve Ordinance No. 3017 amending Chapter 10 of the
Traffic Code in the Code of Ordinances by adding a new Section 11. Council member Scotti
seconded the motion.
Council member Massey amended his motion to modify the language in Ordinance No. 3017
"from guilty of a misdemeanor" to "shall be deemed a civil penalty." Council member Scotti
seconded the motion, which carried unanimously, 5 -0.
Council member Massey moved to approve Ordinance No. 3017 to amend Chapter 10 of the
Traffic Code in the Code of Ordinances by adding a new Section 11 and modifying the
language in the ordinance to state "shall be deemed a civil penalty." Council member Scotti
seconded the motion, which carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
AGAINST: None
City Council Minutes 10 -25 -2007
ABSENT: White, McIlhaney
Page 9
Regular Agenda Item No. 7 -- Presentation, possible action, and discussion on approval
of expenditures for administrative fees for employee medical and dental insurance with
Blue Cross/Blue Shield of Texas, employee prescription drug plan with Caremark
(formerly Pharmacare), employee assistance program with Deer Oaks, voluntary vision
plan with Spectera, and the approval of expenditures for proiected claims for a total
amount of $5,336,494 for 2008.
Director of Human Resources Julie O'Connell presented Regular Agenda Items 7, 8, 9
together. Ms O'Connell presented a brief summary of the employee health insurance costs,
funding and premium changes, additional benefits, life insurance, and Long Term Disability.
She highlighted the following premium changes:
• City contribution increased from $444 to $454 /month
• Employee and retiree premiums increased by $10 /month
• Employee only: $25.00 /month
• Employee and Spouse: $235 /Month
• Employee and children: $205 /Month
• Employee and family: $310 /month
Staff recommended approval of the fees and expenditures for health insurance, life insurance
and long term disability with Blue Cross/Blue Shield, Caremark, Deer Oaks, (New Carrier)
Minnesota Life (New Carrier) and the Standard Insurance Company.
Council member Massey moved to approve fees and expenditures for health insurance, life
insurance and long term disability with Blue Cross/Blue Shield, Caremark, Deer Oaks,
Minnesota Life and the Standard Insurance Company. Council Ruesink seconded the motion,
which carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
AGAINST: None
ABSENT: White, McIlhaney
Regular Agenda Item No. 8 -- Presentation, possible action, and discussion on approval
of expenditures for employee life, accidental death & dismemberment (AD &D),
voluntary life and AD &D, and dependent life insurance in the amount of $98,276 to
Minnesota Life Insurance Company for 2008.
This agenda item was discussed during Regular Agenda Item No. 7.
Regular Agenda Item No. 9 -- Presentation, possible action and discussion on approval of
expenditures fro long term disability insurance (LTD) with Standard Insurance
Company in the amount of $60,855 for 2008.
This agenda item was discussed during Regular Agenda Item No. 7.
City Council Minutes 10 -25 -2007
Page 10
Regular Agenda Item No. 10 -- The City Council may convene the executive session
following the regular meeting to discuss matters posted on the executive session agenda
for October 25, 2007.
Council concluded its executive session prior to the regular meeting.
Regular Agenda Item No. 11 -- Final action on executive session, if necessary.
No action was taken.
Regular Agenda Item No. 12 — Adjourn.
Hearing no objections, the meeting adjourned at 8:57 p.m. on Thursday, October 25, 2007.
PASSED and APPROVED on the 5 day of November 2007.
APPROVED: /�� - .
Mayor
Mayor CITY OF COLLEGE STATION Council members
Ben White John Crompton
Mayor Pro Tem James Massey
Ron Gay Lynn Mcllhaney
City Manager Chris Scotti
Glenn Brown David Ruesink
College Station City Council
Regular Meeting
Sign In Sheet
Thursday, October 25, 2007 at 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
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Mayor CITY OF COLLEGE STATION Council members
Ben White John Crompton
Mayor Pro Tem James Massey
Ron Gay Lynn Mcllhaney
City Manager Chris Scotti
Glenn Brown David Ruesink
College Station City Council
Regular Meeting
Sign In Sheet
Thursday, October 25, 2007 at 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
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L iv Mayor CITY OF COLLEGE STATION Council members
Ben White John Crompton
Mayor Pro Tem James Massey
Ron Gay Lynn Mcllhaney
City Manager Chris Scotti
Glenn Brown David Ruesink
College Station City Council
Workshop Meeting
Sign In Sheet
Thursday, October 25, 2007 at 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
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