HomeMy WebLinkAbout10/25/2007 - Workshop Minutes City CouncilMayor
Ben White
Mayor Pro Tem
Ron Gay
City Manager
Glenn Brown
(*. 41
CITY OF COLLEGE STATION
Council members
John Crompton
James Massey
Lynn Mcllhaney
Chris Scotti
David Ruesink
Minutes
City Council Workshop Meeting
Thursday October 25, 2007 at 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor Pro Tem Gay, Council members
Crompton, Massey, Scotti, Ruesink
COUNCIL MEMBERS ABSENT: Mayor White and Council member McIlhaney
STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary
Hooks, Assistant City Secretary Casares, Management Team.
Mayor Pro Tem Gay called the meeting to order at 3:00 p.m.
Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on
items listed on the consent agenda.
No items were removed for clarification or discussion.
Workshop Agenda Item No. 2 -- Presentation, possible action and discussion
regarding Bryan's experience with their Neighborhood Residential Conservation
District and its applicability to College Station.
Director of Planning and Development Services Bob Cowell introduced employees from
the City of Bryan, Deputy City Manager Joey Dunn and Director of Development
Services Kevin Russell. Mr. Dunn and Mr. Russell discussed recent experiences with the
City of Bryan's newly adopted Neighborhood Residential Conservation District.
Council member Crompton suggested that staff move forward with the development of a
proposed ordinance addressing Neighborhood Residential Conservation District.
Council member Massey suggested that a "big- picture strategy" was essential to
implement prior to moving forward.
City Council Meeting 10/25/07 Page 2
Council member Ruesink recommenced a committee of student and developer
representatives to review the City of Bryan Neighborhood Residential Conservation
District and other options and forward their findings to the City Council.
Mayor Pro Tern Gay noted that the City of College Station should engage the students
and neighborhood associations on the best direction for the City of College Station on
this element of neighborhood integrity.
No formal action was taken.
Workshop Agenda Item No. 3 -- Presentation, possible action and discussion
regarding growth management strategies.
Director of Planning and Development Services Bob Cowell presented background
information, text amendments, incorporation into the Comprehensive Plan Update,
planning considerations, and other activities.
Staff recommended incorporating these growth management strategies:
• Access Management — minimum lot width of 400'
• Minimum Lot Size - minimum lot size of 20 acres
• Parkland Dedication — extend parkland dedication into ETJ (already enacted)
• Urban Density Street Option — remove development incentive
• Redevelopment Standards — streamlined redevelopment procedures
Council members directed staff to move forward with the proposed strategy.
Workshop Agenda Item No. 4 -- Presentation, possible action and discussion on a
timetable for implementing a new capital improvements program.
Director of Public Works Mark Smith presented a proposed plan for public input
meetings and citizen advisory committee meetings in preparation for a November 2008
bond election. Locations of the Community Engagement Meetings were:
• Conference Center
• Lincoln Center
• Pebble Creek Elementary
• College Station Middle School (Rock Prairie)
Mr. Smith presented a proposed schedule for the November 2008 Bond Election.
Council member Crompton suggested increasing the membership to 20 -25 to the Citizens
Advisory Committee.
Council member Ruesink recommended an application process and concurred with the
20 -25 membership to the Citizens Advisory Committee
City Council Meeting 10/25/07 Page 3
Council recessed for a short break at 4:42 p.m. and reconvened the workshop meeting at
4:51 p.m.
Workshop Agenda Item No. 7 -- Presentation, possible action, and discussion
concerning the fiscal year 2007 City of College Station external audit.
Chief Financial Officer Jeff Kersten introduced Tom Wallis with Ingram, Wallis & Co.
Mr. Wallis presented a brief overview of the 2007 audit plan and offered to answer any
questions of the City Council concerning the audit.
No formal action was taken.
Workshop Agenda Item No. 5 -- Presentation, possible action, and discussion
concerning the City Internal Auditor's Policies and Procedures Manual.
City Internal Auditor Ty Elliott described the annual audit plan allocating resources to
areas that will benefit the City of College Station. The City Internal Auditor identifies
potential audit topics based on several quantifiable risk factors. The model developed by
the Austin City Auditor's Office is used to evaluate quantitative risks.
Quantitative risk factors used in the City wide risk assessment include the following:
• Size and Complexity: budget expenditures, FTE, and revenues
• Organizational Change: budget trends, FTE change, turnover, change in
expenditures, and change in revenue
• Planning & Performance: variance in budget to actual expenditures', overtime
expenditures, and sick hours per FTE
• Safety and Liability: worker's compensation claims and training expenditures per
FTE
• Ethics: extent of cash handling and commodity expenditures
The recommended fiscal year 2008 (October 1, 2007 to September 30, 2008) audit plan is
as follows:
1. Purchasing processes and internal controls
2. Public works asset management and internal control
3. Public Utilities asset management and internal controls
4. Cash handling procedures (if time permits)
Council member Crompton moved to approve the Audit Plan. Council member Massey
seconded the motion which carried unanimously, 4 -0.
FOR: Gay, Massey, Crompton, Ruesink
AGAINST: None
ABSENT: White, McIlhaney, Scotti
City Council Meeting 10/25/07 Page 4
Workshop Agenda Item No. 6 -- Presentation, possible action, and discussion
concerning the City Internal Auditor's annual audit plan and city wide risk
assessment.
City Internal Auditor Ty Elliott presented a summary of the Internal Auditor's Policies
and Procedure Manual. Mr. Elliott noted that the manual establish policies and
procedures to ensure that the City Internal auditor's work is conducted in a consistent,
fair, and professional manner and complies with Government Auditing Standards. The
manual described the City Internal auditor's core values and code of conduct, methods
the City Internal Auditor will use to conduct city audits, types of audit work, and
government Auditing Standards and how the City Internal auditor will comply with these
standards.
Council member Massey moved to approve the City Internal Auditor's Annual Audit
Plan. Council member Crompton seconded the motion which carried 4 -0.
FOR: Gay, Massey, Crompton, Ruesink
AGAINST: None
ABSENT: White, McIlhaney, Scotti
Workshop Agenda Item No. S -- Council Calendar
Council reviewed their upcoming events.
Council member Scotti arrived to workshop meeting at 5:37 p.m.
Workshop Agenda Item No. 9. -- Presentation, possible action, and discussion on
future agenda items: A Council Member may inquire about a subject for which
notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a
proposal to place the subiect on an agenda for a subsequent meeting.
Council member Ruesink requested a future agenda item to discuss a future skateboard
park.
Council member Crompton encouraged the Parks and Recreation Board to bring forth a
Skate Board Park proposal. Council Member Ruesink seconded the motion, which
carried unanimously, 5 -0.
FOR: Gay, Crompton, Massey, Scotti, Ruesink
AGAINST: None
ABSTAIN: White, McIlhaney
Council member Crompton requested a regular agenda item to discuss the filing of
campaign finance reports on the City of College Station website. Council member
Ruesink seconded the motion, which carried by a vote of 3 -2.
City Council Meeting 10/25/07
FOR: Crompton, Massey, Ruesink
AGAINST: Gay, Scotti
ABSTAIN: White, McIlhaney
Page 5
Council member Ruesink requested an agenda item to discuss the pros and cons of a city
wide recycling program. Motion failed due to a lack of a second.
Workshop Agenda Item No. 10 -- Discussion, review and possible action regarding
the following meetings: Arts Council Subcommittee of the Council, Audit
Committee, Brazos County Health Dept., Brazos Valley Council of Governments,
Cemetery Committee, Design Review Board, Historic Preservation Committee,
Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief
Funding Review Committee, Library Committee, Metropolitan Planning
Organization, Outside Agency Funding Review, Parks and Recreation Board,
Planning and Zoning Commission, Sister City Association, TAMU Student Senate,
Research Valley Partnership, Regional Transportation Committee for Council of
Governments, Transportation Committee, Wolf Pen Creek Oversight Committee,
Wolf Pen Creek TIF Board, Zoning Board of Adiustments.
Council member Crompton presented a brief report on the Kids Club Celebration and
TMPA Park Meeting.
Council member Massey reported on the agenda items discussed at the monthly
Intergovernmental Committee Meeting
Council member Gay made a brief report on the recent Audit Committee meeting and the
Council Transportation Committee meeting.
Council member Ruesink presented highlights of the College Station 101 sessions.
Council member Scotti made comments regarding the Aggie 100 events.
Workshop Agenda Item No. 11 -- Executive Session will immediately follow the
workshop meeting in the Administrative Conference Room.
At 5:58 p.m., Mayor Pro Tern Gay announced in open session that the City Council
would convene into executive session pursuant to Sections 551.071, 551.072 and 551.087
of the Open Meetings Act, to seek the advice of our attorney, to consider the purchase of
real property and economic negotiations.
Consultation with Attorney (Gov't Code Section 551.0711 The City Council may
seek advice from its attorney regarding a pending and contemplated litigation subject or
settlement offer or attorney - client privileged information. Litigation is an ongoing
process and questions may arise as to a litigation tactic or settlement offer, which needs
to be discussed with the City Council. Upon occasion the City Council may need
information from its attorney as to the status of a pending or contemplated litigation
City Council Meeting 10/25/07 Page 6
subject or settlement offer or attorney - client privileged information. After executive
session discussion, any final action or vote taken will be in public. The following
subject(s) may be discussed:
Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply
Corporation.
Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston
Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility
District.
Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention
7/6/05)
Sewer CCN request.
Legal aspects of Water Well and possible purchase of or lease of another water site.
Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston
Division, JK Development v. College Station.
Cause No. 06- 002318 -CV -272, 272 " Judicial District Court, Brazos County, Texas,
Taylor Kingsley v. City of College Station, Texas and Does 1 through 10, inclusive.
Cause No. 485 -CC, County Court at Law No. 1, Brazos County, Texas, City of College
Station v. David Allen Weber, et al.
Bed & Banks Water Rights Discharge Permits for College Station and Bryan
Cause No. 07- 001241 -CV -361, 361 Judicial District Court, Brazos County, Texas
Gregory A. & Agnes A. Ricks v. City of College Station
Water CCN request
Real Estate f Gov't Code Section 551.0721 . The City Council may deliberate the
purchase, exchange, lease or value of real property if deliberation in an open meeting
would have a detrimental effect on the position of the City in negotiations with a third
person. After executive session discussion, any final action or vote taken will be in
public. The following subject(s) may be discussed:
a. Land Acquisition regarding southwestern portion of Northgate
Economic Development {Gov't Code Section 551.0871. The City Council may
deliberate on commercial or financial information that the City Council has received from
a business prospect that the City Council seeks to have locate, stay or expand in or near
the city with which the City Council in conducting economic development negotiations
may deliberate on an offer of financial or other incentives for a business prospect. After
executive session discussion, any final action or vote taken will be in public. The
following subject(s) may be discussed:
a. Hotel Conference Center
b. Discovery Drive
Workshop Agenda Item No. 12 -- Action on executive session, or any workshop
agenda item not completed or discussed in today's workshop meeting will be
discussed in tonight's Regular Meeting if necessary.
Council concluded executive session at 6:53 pm, Thursday, October 25, 2007. No action
was taken.
City Council Meeting 10/25/07
Workshop Agenda Item No. 13 -- Adiourn.
Page 7
Hearing no objection, the workshop meeting adjourned at 6:59 p.m., October 25, 2007.
PASSED and APPROVED this 5ch day of November, 2007.
APPROVED:
Mayor
ATTEST:
ty Secretary Connie Hooks