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HomeMy WebLinkAbout07/12/2007 - Regular Minutes City CouncilMayor Ben White Mayor Pro Tem Ron Gay City Manager Glenn Brown Council members John Crompton James Massey Lynn McIlhaney Chris Scotti David Ruesink Minutes City Council Regular Meeting Thursday, July 12, 2007 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNEIL MEMBERS PRESENT: Mayor White, Council members Gay, Crompton, Massey, McIlhaney, Scotti, Ruesink STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team. Regular Agenda Item No. 1- Pledize of Allegiance, Invocation, Consider absence repuests. Mayor White called the meeting to order at 7:00 p.m. with all City Council members present. He led the audience in the pledge of allegiance. Hear Visitors Council did not receive any public comments. Consent Agenda Council member Gay moved to approve Consent Agenda Item No. 2a-2f and 2i. Council member Massey seconded the motion, which carried unanimously 7-0. a. Approved by common consent contract #07-209, a Consultant Contract to Zachry Associates, Inc. for an amount not to exceed $64,000.00 for the development of a marketing plan and delivery of marketing materials to promote the 'Memorial Cemetery of College Station' and the 'Aggie Field of Honor'. b. Approved by common consent Resolution No. 7-12-2007-2b approving a construction contract with Bayer Construction Electrical Contractors, Inc., in the amount of $102,462.12 for street lighting installations on Harvey Mitchell Parkway (2818) from Rio Grande to Wellborn Rd. and along Hwy 40 at the new Arrington Rd intersection. City Council Regular Meeting 7/12/07 Page 2 Approved by common consent Resolution No. 7-12-2007-2c of the City Council of the City of College Station, Texas, approving the name "Memorial Cemetery of College Station" for the new municipal cemetery to be located at 3800 Raymond Stotzer Parkway and approving the name "Aggie Field of Honor" for a portion of that new cemetery. Approved by common consent on the first renewal of bid #06-112 to Acklam Construction Company in an amount not to exceed $424,500.00 for the annual blanket order of concrete curb/gutter & flatwork used to maintain City infrastructure. e. Approved by common consent Resolution No. 7-12-2007-2e approving Notices of Sale, Preliminary Official Statements and related materials for the sale of "City of College Station, Texas General Obligation Improvement Bonds, Series 2007" and "City of College Station, Texas Certificates of Obligation, Series 2007", and "City of College Station, Texas Utility System Revenue Bonds, Series 2007" including selection of a date for opening bids. f. Approved by common consent Resolution No. 7-12-2007-2f awarding contract number 07-210, a construction contract with Brazos Paving, Inc., in the amount of $76,389.65 for tlie construction of additional parking spaces for Lincoln Center located at 1000 Eleanor. g. Presentation, possible action, and discussion on ratification and approval of contracts for employee insurance from 2004, 2005, and 2006 with Blue Cross/Blue Shield for the health plan, and tlie 2005 contract with The Standard Insurance Company. This item was removed from the consent agenda by staff h. Presentation, possible action, and discussion on approval of 2007 contracts for employee insurance with Pharmacare, Interface EAP, The Standard Insurance Company, and Blue Cross Blue Shield for the health plan and reinsurance (stop loss). This item was removed from the conserrt agenda by staff i. Approved by common consent minutes for City Council Meetings of June 28, 2007. Regular Meeting Resular Agenda Item No. 1-- Public HearinS, nossible action, and discussion on an ordinance to adont a Budiiet Amendment #2 amending Ordinance No. 2923 which will amend the budget _for the 2006-2007 Fiscal Year and authoriziniz amended exnenditures in the amount of $4,428,586. Chief Financial Officer Jeff Kersten remarked that the proposed budget amendments increased appropriations in the FY 2006-2007 budget by $4,428,586. Mr. Kersten described the following budget amendments: ■ Governor's Division of Emergency management (GDEM) FY 06 Homeland security Grant - $80,503 ■ PD Selective Traffic enforcement Program (STEP) Grant -$51,624 ■ Click It or Ticket Grant -$6,500 ■ Police Department Justice Assistance Grant (JAG) -$3,432 ■ Governor's Division of Emergency Management (GDEM) FY OS Homeland Security/Law Enforcement Grant - $93,270 City Council Regular Meeting 7/12/07 ■ Low-Band AM Radio Station - $95,000 ■ Fire Station#3 Relocation - $991,000 ■ Memorial Cemetery Advertising - $75,000 ■ Wide Area Communications Grant Application -$63,871 ■ Electric Substation Transformer $1,200,000 ■ Church Street Rehabilitation - $887,0b3 ■ TxDOT Right of Way Payment -$219,354 ■ Southern Breeze Drive Letter of Credit -$25,000 ■ John Crompton Park Phase II -$255,000 ■ Northgate Spruce Street Park - $54,969 ■ New Forestry Shop - $160,000 ■ Sanitation Disposal Fee Increase - $167,000 Staff recommended approval of the proposed budget amendment ordinance. Page 3 Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing. Council member Massey moved to approve Ordinance No. 2987 approving Budget Amendment #2 for the 2006-2007 fiscal Year and authorizing amended expenditures in the amount of $4,428,586. C ouncil member Gay seconded the motion, which carried unanimously, 7-0. FOR: White, Gay, Crompton, Massey, McIlhaney, Scotti, Ruesink AGAINST: None Regular Aaenda Item No. 2- Public hearinti, presentation, possible action, and discussion approvin an ordinance vacating and abandoning a 1259 square foot portion of a fifteen (I S) foot wide public utilitv easement, which is located along the common propertv line of Lot 8D & 8E of Block D of the Ashford Sauare Subdivision accordinE to the plat recorded in Volume 4354, Page 162 of the Deed Records of Brazos Countv, Texas. Senior Assistant City Engineer Alan Gibbs described the proposed ordinance vacating and abandoning a 1259 square foot portion of a fifteen (15) foot wide public utility easement, located along the common property line of Lot 8D & 8E of Block D of the Ashford Square subdivision. The easement did not contain any infrastructures to abandon. Staff recommended approval of the proposed ordinance. Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing. Council member Gay moved to approve Ordinance No. 2988 vacating and abandoning a 1259 square foot portion of a fifteen (15) foot wide public utility easement, located along the common property line of Lot 8D & 8E of block D of the Ashford Square Subdivision. Council member Massey seconded the motion, which carried unanimously, 7-0. FOR: White, Gay, Crompton, Massey, McIlhaney, Scotti, Ruesink AGAINST: None - Reizular Aunda Item No. 3- Presentation, nossible action, and discussion regarding the need to expand the Larrv J Rintier Librarv to meet current and future needs in the community. City Council Regular Meeting 7/12/07 Page 4 Director of Parks and Recreation Steve Beachy presented a brief summary of the item. Larry Ringei•, President of the Bryan/College Station Library Board presented various options for expansion needs to the Larry J. Ringer Library to meet current and future demands. He added that the I,ibrary E3oard members approved Option D as the preferred project scope. Staff recommended that this project should be discussed and considered for the next capital improvement program. Council members received the report and referred the proposed project to the capital improvement program list for consideration in a proposed bond election. Reizular Aiienda Item No 4 Presentation, possible action and discussion retiarding reiectina bid pronosals received from Bid Number 07-77; and, anproviniz one of two resoluhons tor a construction contract for Gabbard Park Imnrovements, Bid Number 07-89. Assistant Director of Parks and Recreation Department Eric Ploeger presented a brief summary of the item. Council member Massey moved to approve Resolution No. 7-12-2007 4 approving the low bid from Acklam Construction in the amount of $153,730. Council member Gay seconded the motion, which carried by a vote of 6-1. FOR: White, Gay, Crompton, Massey, McIlhaney, Ruesink AGAINST: Scotti Regular Agenda Item No 6 Presentation, possible action and discussion rcgarding the appointment of an internal auditor. Council member Gay moved to appoint Ty Elliott as the Internal Auditor for the City of College Station; with a starting salary of $75,000 annually and a car allowance of $500 per month with appropriate employee benefits. Council member McIlhaney seconded the motion, which carried unanimously, 7-0. FOR: White, Gay, Crompton, Massey, McIlhaney, Scotti, Ruesink AGAINST: None At this time, Council returned to discussion of the workshop items not heard during the workshop meeting. Workshoq Aizenda Item No 5- Presentation, nossible action, and discussion rellarding the nroposed Economic and Communitv Development Departments 2007-08 Action Ylan and [3udy-et and nroposed amendments to the 2005-09 Consolidated Plan. Director of Community and Economic Director David Gwin presented the proposed F,conomic and Community Development 2007-2008 Action Plan and Budget and proposed amendments to the 2004- City Council Regular Meeting 7/12/07 Page 5 2009 Consolidated Plan. He highlighted the goals, objectives and funding recommendatioiis for projects and programs. No formal action was taken. Workshop Asenda Item No. 6- Council Calendars The City Council reviewed their upcoming events. Workshon Agenda Item No. 7- Presentation, possible action, and discussion on future agenda Items: A Council Member mav inauire about a subiect for which notice has not bcen given. A statement of snecific factual information Council member Crompton requested an agenda item regarding revisions to the Parkland Dedication ordinance. Council member McIlhaney seconded the motion, which carried unanimously, 7-0. (Council members requested this item to be listed on the July 26, 2007 regular agenda). FOR: White, Gay, Crompton, Massey, McIlhaney, Scotti, Ruesink AGAINST: None Council member Crompton requested an agenda item regarding traffic analysis requirements. Council member McIlhaney seconded the motion, which carried by a vote of 5-2. FOR: Gay, Crompton, McIlhaney, Scotti, Ruesink AGAINST: White and Massey Workshop Agenda Item No. 8-- Presentation, possible action and discussion regarding appointments to citizen boards and committees such as the Cemeterv Committce, Construction Board of Adiustments and Appeals, Historic Preservation Committee, Northeate Tax Increment Finance Board, Parks and Recreation Board, Planning and Zoniniz Commission, Design Review Board, Zoning Board of Adiustments, Convention and Visitors Bureau Board of Directors, Arts Council Board of Directors, Research vallev Partnership Board of Directors. Council member McIlhaney provided a brief report regarding the Comprehensive Plan Advisory Committee Meeting and the East College Station Transportation Study Meeting. Council member Crompton requested that the Intergovernmental Committee review concerns with the State Wide Voter Registration System. Workshop Aunda Item No. 9-- The Citv Council mav convene the executive session followint! the reimlar meeting to discuss matters posted on the executive session agenda for Julv 12, 2007. At 8:42 p.m., Mayor White announced in open session that the City Council would convene into executive session pursuant to Sections 551.071, 551.074, and 551.087 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation, to consider the appointment and evaluation of public officer(s) and economic development negotiations. City Council Regular Meeting 7/12/07 Council reconvened the regular meeting at 9:22 p.m. Page 6 Regular Agenda Item No. 5-- Presentation, possible action and discussion retiarding the aAnointments to citizen boards and committees. Council member Gay moved to reappoint Bill Davis and Harold Strong to the Planning and Zoning Commission. Council member Gay moved to re appoint Joshua Benn a nd Don Braune to the 7.oning Board of Adjustments. Council member Gay moved to reappoint David Hart, Mike Lane, and Quinn Williams to the Construction Board of Adjustments and Appeals/Building & Standards Commission. Council member Gay moved to reappoint Jody Ford and Gary Erwin to the Parks and Recreation Board. Council member Scotti seconded the motions, which carried unanimously, 7-0. FOR: White, Gay, Crompton, Massey, McIllaney, Scotti, Ruesink AGAINST: None Workshop Aizenda Item No. 10 - Final action on executive session. Council member Scotti moved to appoint Council member Ron Gay as Mayor Pro Tem. Council member Massey seconded the motion, which carried unanimously, 7-0. FOR: White, Gay, Crompton, Massey, McIlhaney, Scotti, Ruesink AGAINST: None Regular Agenda Item No. 9- Adiourn. Hearing no objections, the meeting adjourned at 9: 40 p.m. on Thursday, July 12, 2007. PASSED AND APPROVED this 23`d day of Au ust, 2007. APPROVED: ~.d e00*430 - Mayor Ben White ATTEST: i y Secretary Connie Hooks (*Or"" CIT1' OF COLLEGG STATION Mayor Ben White Mayor Pro Tem City Manager Glenn Brown Councilmembers John Crompton James Massey Ron Gay Lynn McIlhaney Chris Scotti David Ruesink College Station City Council Regular Meeting Sign In Sheet Thursday, July 12, 2007 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas i. ~ 2. 3. ~~a,~,,..~ 1~ K 4. 5. 6. 7. 8. 9. 11. 12. 13. 14. 15. 16. 17. 18. 19. 10. 20. r-- ~ ~ CtTy or- CoLLEce STATION Mayor Councilmembers Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn McIlhaney City Manager Chris Scotti Glenn Brown David Ruesink College Station City Council Regular Meeting Sign In Sheet Thursday, July 12, 2007 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 11. 12. 7. 8. 9. 13. 14. 15. 16. 17. 18. 19. 10. 20.