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Home My WebLink About08/23/2007 - Workshop Minutes City Council (3)Mayor Ben White Mayor Pro Tem Ron Gay City Manager Glenn Brown ~ CIT'Y OF COLLEGE STATION Council members John Crompton James Massey Lynn McIlhaney Chris Scotti David Ruesink Minutes City Council Workshop Meeting Thursday, August 23, 2007 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNEIL MEMBERS PRESENT: Mayor White, Mayor Pro Tem Gay, Council members, Crompton, Massey, McIlhaney, Scotti, Ruesink STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team. Mayor White called the meeting to order at 3:00 p.m. Workshoq Agenda Item No. 1- Presentation, qossible action, and discussion on items listed on the consent agenda. Council members removed consent agenda items 2b, 2c, 2e, 2i, 2j, 2k, 2m. Police Chief Michael Clancy, Assistant to the City Manager Hayden Migl, and Public Works Director Mark Smith clarified and answered questions on the consent agenda items. • Presentation possible action and discussion re a~ rdin t~he_appointment of a member to the Cemetery Committee. • Presentation possible action and discussion regarding the approval of an interlocal agreement for School Resource Officers. • Presentation possible action and discussion on the first reading of an ordinance r~anting a non-exclusive medical waste hauling franchise agreement to Environed • Presentation possible action and discussion of a resolution to pav the Texas Department of Transportation (TxDOT) an additional $484,956.59 for the Citv's City Council Workshop Meeting 8/23/07 Page 2 10% share of Right-of-Way cost for the Texas Avenue Widening proiect, the Highway 40 Extension project and the Wellborn Road Widening proiect. • Presentation possible action and discussion regarding design change order no. 1 to the professional services contract with Mitchell & Morgan for the Church Avenue Phase II proj,ect in the amount of $18,600.00 (ST-0523) • Presentation possible action and discussion regarding a change order in the amount of $5 500.00 for Professional Services Contract 05-160 to McClure & Brown Engineering. /Surveying Inc. for additional surveying services on Tauber and Stasnev Street. • Presentation possible action and discussion on the resolution approving a construction contract with lowest responsible bidder, Elliott Construction, Ltd., in the amount of $269 988.45 for construction of a waterline and appurtenances at Old Arrington Road and State Highway 6 South. Workshoq Agenda Item 2- Presentation, possible action, and discussion regarding the process for apqointini! a Citizen Advisorv Committee for the proposed Red Litiht Camera proizram for the Citv of Colleize Station. Assistant Director of Fiscal Services Cheryl Turney presented an outline of the red light photo enforcement citizen advisory committee, timelines and public awareness campaign. Ms Turney noted that each Council member is responsible for appointing one person to the committee. The appointments were scheduled for approval at the September 13, 2007 Council meeting. No formal action was taken. Workshop Agenda Item No. 3- Presentation, possible action, and discussion of Council Strategic Plan. Deputy City Manager Terry Childers presented a briefing and update on the City Council Strategic Plan. No formal action was taken. Workshop Agenda Item No. 4- Presentation, nossible action, and discussion approving a resolution adoAtina the policies related to onerations and events at the Wolf Pen Creek Amphitheater. Recreation Superintendent Peter Lamont presented an overview of the current operation policies for Wolf Pen Creek Amphitheater. He noted that several operational issues have been reviewed and updated based on several incidents at the Park. These included: 1) rental and operation of new facilities at Wolf Pen Creek Amphitheater; 2) noise control City Council Workshop Meeting 8/23/07 Page 3 (sound travel); 3) alcohol consumption; 4) seating conflicts with chairs and blankets; and 5) smoking concerns and complaints. After a brief discussion, Council members directed staff to research policies from other cities that have outdoor theaters and return with options for Parks and Recreation Board review and Council consideration. Five areas of the policy were addressed by the Council with direction to the staff. 1. Council recommended smoking sections 2. Communicate with developers about the sound levels. 3. Hire a sound engineer to review the sound levels for better acoustics within the amphitheater. 4. Expedite policies for rental of the Wolf Pen Creek Hospitality Center. 5. Increase policy security. Council recessed for a short break at 4:44 p.m. and reconvened the workshop meeting at 4:50 p.m. Workshop Agenda Item No. 5- Presentation, possible action, and discussion regarding the results of the BCSMPO Metropolitan Transportation Plan Call for Proiects. Transportation Planner Ken Fogle noted that twenty-one projects were submitted. Of these, eight were submitted by the City staff and thirteen were submitted by College Station citizens. About half of these projects proposed bicycle/pedestrian improvements with the other half proposing vehicular transportation improvements. One transit project was proposed. Once all the projects were compiled, the BCSMPO Technical Advisory Committee will rank the projects and forward the ranked list to the BCSMPO Policy Committee for formal adoption into the Metropolitan Transportation Plan. No formal action was taken. Workshop Atienda Item No. 6- Presentation, uossible action, and reEardint! an update on the annexation planning nrocess, including areas that mav be considered as qart of the three-vear annexation nlan. Assistant Director of Planning and Development Services Lance Simms presented a map showing areas that could be included in a three-year plan and discussed a three-year annexation planning process. No fortnal action was taken. Workshop Agenda Item No. 7- Council Calendar This item was postponed until after the regular meeting. Refer to regular minutes of August 23, 2007 for action taken. City Council Workshop Meeting 8/23/07 Page 4 Workshou Agenda Item No. 8-- Presentation, qossible action, and discussion on future agenda items: A Council Member mav inquire about a subiect for which notice has not been Eiven. A statement of snecific factual information or the recitation of existint! policv mav be given. Anv deliberation shall be limited to a proposal to place the subiect on an aaenda for a subsequent meeting. This item was postponed until after the regular meeting. Refer to regular minutes of August 23, 2007 for action taken. Workshop Agenda Item No. 9-- Discussion, review and possible action regarding the following meetiniis: Audit Committee, Brazos Countv Health Deqt., Brazos Vallev Council of Governments, Cemeterv Committee, CSISD/City Joint Meeting, Desian Review Board, Fraternal Partnership, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Librarv Committee, Metropolitan Plannina OrEanization, Outside Agencv Funding Review, Parks and Recreation Board, Planning and Zoniniz Commission, Sister Citv Association, TAMU Student Senate, Research Vallev Partnership, ReEional Transportation Committee for Council of Governments, Transportation Committee, Wolf Pen Creek Oversiizht Committee, Wolf Pen Creek TIF Board, Zoning Board of Adiustments This item was postponed until after the regular meeting. Refer to regular minutes of August 23, 2007 for action taken. Workshon Agenda Item No. 10 - Executive Session At 6:05 p.m., Mayor White announced in open session that the City Council would convene into executive session pursuant to Sections 551.071 and 551.087 of the Open Meetings Act, to seek the advice of our attorney and economic development negotiations. Consultation with Attornev {Gov't Code Section 551.0711; The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply Corporation. Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utiliry District. City Council Workshop Meeting 8/23/07 Page 5 Cause No. GN-502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/OS) Sewer CCN request. Legal aspects of Water Well and possible purchase of or lease of another water site. Civil Action No. H-04-3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station. Cause No. 06-002318-CV-272, 272"d Judicial District Court, Brazos County, Texas, Taylor Kingsley v. Ciry of College Station, Texas and Does 1 through 10, inclusive. Cause No. 485-CC, County Court at Law No. 1, Brazos County, Texas, Ciry of College Station v. David Allen Weber, et al. Bed & Banks Water Rights Discharge Permits for College Station and Bryan Cause No. 07-001241-CV-361, 361St Judicial District Court, Brazos County, Texas Gregory A. & Agnes A. Ricks v. City of College Station Water CCN request Economic Incentive Negotiations {Gov't Code Section 551.0871 The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Hotel and Conference Center Game Day Workshop Agenda Item No. 11 Final action on executive session, or any workshop asienda item not completed or discussed in todav's workshop meeting will be discussed in tonight's Regular Meeting if necessarv. Council concluded its executive session at 6:55 p.m. No action was taken. Workshou Agenda Item No. 12 Adiourn. Hearing no objections, the meeting adjourned at 6:56 p.m. on Thursday, August 23, 2007. PASSED and APPROVED on the 13I" day of September, 2007. APPROVED: Mayor Ben White A TES'f:. Connie Hooks, City Secretary