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Home My WebLink About04/12/2007 - Workshop Minutes City Council C or -4■11% Mayor Council Members Ron Silvia John Happ Mayor Pro Tempore Ron Gay Ben White Lynn Mcllhaney City Manager Chris Scotti CITY OF COLLEGE STATION Glenn Brown David Ruesink Minutes City Council Workshop Meeting Thursday, April 12, 2007, 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tem White, Council members, Happ, Gay, Mcllhaney, Scotti COUNCIL MEMBER ABSENT: Ruesink STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team Mayor Silvia called the meeting to order at 3:05 p.m. Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on items listed on the consent agenda. 2a — Presentation, possible action, and discussion awarding a design contract (Contract No. 07 -174) to Edwards and Kelcey, in an amount not to exceed $298,917.00, for the design of Phase I of the new Municipal Cemetery /Aggie Field of Honor; and a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Director of Parks and Recreation Steve Beachy clarified that the $7,900,000 includes the land acquisition and development of the Master Plan, and the design and construction of Phase I. The funding would not include future phases of the project. Chief Financial Officer Jeff Kersten noted that existing Certificate of Obligations would fund the remainder of Phase I. The sale of cemetery lots would reimburse the proceeds from debt. This project would not be included in the 2008 CIP Bond Election. 2c — Presentation, possible action, and discussion regarding the approval of a contract with Chadwick Homeowners Association granting an amount not to exceed $7,500 in matching funds for a gateway project. Chief Information Officer Olivia Burnside confirmed that the City of College Station has a Gateway Policy and described the proposed project. Council Workshop Meeting 4/12/07 Page 2 Workshop Agenda Item No. 2 -- Presentation, possible action, and discussion regarding a hand washing demonstration. Assistant to the City Manager Hayden Migl introduced Ms. Rebecca Henke, a nurse educator of the Scott & White Health Plan. Ms. Henke described topics such as washing hands in the proper way, how often to wash hands, and properly coughing to prevent the spread of germs. No formal action was taken. Workshop Agenda Item No. 3 — Presentation, possible action, and discussion regarding pandemic flu. Assistant to the City Manager Hayden Migl introduced Dr. Paul Carlton, Director to the Office of Homeland Security for The Texas A &M University System Health Science Center. Dr. Carlton informed the Council of the pandemic threats facing our country, most notably avian flu and stressed the need to educate the public and develop an action plan. Council member Happ suggested educating all of the City of College Station Departments and meet with key leaders of our community to develop an action plan. Council member Gay recommended examining the current public health ordinances, modifying our ordinances with stricter regulations, resulting in a cleaner environment. No formal action was taken. Council recessed for a short break at 4:24 pm and reconvened the workshop meeting at 5:05 p.m. Workshop Agenda Item No. 4 -- Council Calendars Council reviewed the Council Calendar during the regular session. Workshop Agenda Item No. 5 -- Presentation, possible action, and discussion on future agenda items. This item was discussed during the regular meeting. Workshop Agenda Item No. 6 -- Discussion, review and possible action regarding the following meetings: Brazos County Health Dept., Brazos Valley Council of Governments, Cemetery Committee, City Center, CSISD /City Joint Meeting Design Review Board, Fraternal Partnership, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee and School District, Joint Relief Funding Review Committee, Library Committee, Making Cities Livable Conference, Metropolitan Planning Organization, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Council Workshop Meeting 4/12/07 Page 3 C Transportation Committee for Council of Governments, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments. This item was discussed during the regular meeting. Workshop Agenda Item No. 7 -- Exe cutive Session will immediately follow the workshop meeting in the Administrative Conference Room. At 5:25 p.m., Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Sections 551.071, 551.086 and 551.087 of the Open Meetings Act to seek the advice of our attorney, to consider economic development negotiations and competitive matters. Consultation with Attorney {Gov't Code Section 551.071 } The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney - client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney - client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: • TCEQ Docket No. 2002 - 1147 -UCR, Applications of Brushy Water Supply and College Station (Westside/Highway 60) TCEQ Docket No. 2003- 0544MWD, Application of Nantucket, Ltd. TXU Lone Star Gas Rate Request. Cause No. 03 002098 CV - 85, Brazos County, College Station v. Wellborn Special Utility District Civil Action No. H - 04 - 4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District Civil Action No. H - 04 - 3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station GUD No. 9530 — Gas Cost Prudence Review, Atmos Energy Corporation GUD No. 9560 — Gas Reliability Infrastructure Program (GRIP) rate increases, Atmos Energy Corporation Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) Cause No. 06 000703 CV - 85, Patricia Moore, et al. v. Ross Stores, Inc., City of College Station, et al. Sewer CCN request. Legal aspects of Lease Agreements for No. 4 Water Well and possible purchase of or lease of another water site from City of Bryan Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station Cause No. 06 002318 - CV - 272, 272 Judicial District Court, Brazos County, Texas, Taylor Kingsley v. City of College Station, Texas, and Does 1 through 10, inclusive. Cause No. 484 -CC, County Court at Law No. 2, Brazos County, Texas, City of College Station v. Canyon Creek Partners, Ltd. and First Ag Credit, FLCA. Cause No. 485 -CC, County Court at Law No. 1, Brazos County, Texas, City of College ® Station v. David Allen Weber, et al. Bed and Banks applications for College Station and Bryan Council Workshop Meeting 4/12/07 Page 4 L Competitive Matter {Gov't Code Section 551.086} possible action The City Council may deliberate, vote, or take final action on a competitive matter in closed session. The City Council must make a good faith determination, by majority vote of the City Council, that the matter is a Competitive Matter. A "Competitive Matter" is a utility - related matter that the City Council determines is related to the City of College Station's Electric Utility Competitive Activity, including commercial information, which if disclosed would give advantage to competitors or prospective competitors. The following is a general representation of the subject(s) to be considered as a competitive matter. Power supply for College Station Electric Utilities Economic Incentive Negotiations {Gov't Code Section 551.087 }; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Spring Creek Business Park Game Day Workshop Agenda Item No. 9 -- Final Action on executive session, if necessary. At 6:50 p.m. Council returned from executive session. No action was taken. Workshop Agenda Item No. 10 -- Adjourn. Hearing no objections, the workshop meeting adjourned at 6:52 p.m. on Thursday, April 12, 2007. PASSED and APPROVED on day of April, 2007. APPROVED: Mayor Ron ilvia ATTEST: City Secretary Connie Hooks L