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Home My WebLink About04/26/2007 - Workshop Minutes City Council fibv Mayor Council Members Ron Silvia John Happ Mayor Pro Tempore Ron Gay _ Ben White Lynn Mcllhaney City Manager Chris Scotti CITY OF COLLEGE STATION Glenn Brown David Ruesink Minutes City Council Workshop Meeting Thursday, April 26, 2007, 2:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Pro Tem White, Council members, Happ, Gay, Mcllhaney, Scotti, Ruesink COUNCIL MEMBER ABSENT: Mayor Silvia STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team Mayor Pro Tem White called the meeting to order at 2:00 p.m. Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on items listed on the consent agenda. 2a. Presentation, possible action, and discussion regarding a resolution for the Click It or Ticket Selective Traffic Enforcement Program grant contract for the fiscal year 2007. College Station Chief of Police Michael Clancey clarified the grants benefits program and compensation. 2e. Presentation, possible action, and discussion to approve a revised Needs Resolution authorizing the purchase or condemnation of property, water rights, right -of -way and easement interest in certain properties for the Groundwater Wells 8, 9, and 10 Project. Assistant Director of Water Services David Coleman described the condemnation of property documented in the proposed Needs Resolution. 2h. Presentation, possible action and discussion regarding the approval of a resolution accepting from the Governors Division of Emergency management (GDEM) The 2004 State Homeland Security Closeout Grant Adjustment Notice for the de- obligation of funds in the amount of $12,198.57. Council Meeting 4/26/07 Page 2 College Station Fire Chief Robert Alley explained that the City returned the grant monies of $12,198.57 based on prudent use of city funds. 2i. Presentation, possible action, and discussion on the award of Bid #07 -58 for the installation of roadway traffic markings to United Rentals Highway Tech. These markings are essential in guiding vehicular and bicycle traffic throughout the City. Traffic Systems Superintendent Lee Robinson explained the agenda item. Workshop Agenda Item No. 2 -- Presentation, possible action, and discussion regarding new construction on the campus of Texas A &M University and their current building program. Mr. Chuck Sippial, Vice President for Facilities at Texas A &M University provided an update on current construction projects and future projects included in the University's $500 million building program. No formal action was taken. Workshop Agenda Item No. 3 -- Presentation, possible action, and discussion regarding the City of College Station planning and hosting a Citizens Congress. Chief Information Officer Olivia Burnside noted that in response to the City Council's request, a Citizens Congress has been tentatively scheduled for Saturday, June 30, 2007 at the College Station Conference Center from 9:00 a.m.4:00 p.m. The purpose of the Citizens Congress is to provide civic engagement and problems - solving relationships among and between neighbors, residents, city staff, and elected officials in order to provide for the high quality of life that is mutually beneficial to all. After a brief discussion, Council directed staff to modify the date to mid to late August, 2007, and a change in location. Council recessed for a short break at 3:30 p.m. reconvened the workshop meeting at 3:40 p.m. No formal action was taken. Workshop Agenda Item No. 4 -- Presentation, possible action and discussion regarding the status of TXDOT projects currently under construction and design. Director of Public Works Mark Smith introduced Mr. Terry Paholek from TxDot. He presented a status report regarding the TxDOT projects currently under construction and design. He also pointed out that TxDOT may limit non - critical projects and investigate the full effects of the budget cuts; thus no final decisions have been made. (. No formal action was taken. Council Meeting 4/26/07 Page 3 4110► Workshop Agenda Item No. 5 -- Presentation, possible action, and discussion regarding Contract Partner organizational structure and board representation for the Bryan /College Station Convention and Visitors Bureau, Arts Council of Brazos Valley and the Research Valley Partnership. David Gwin, Director of Economic and Community Development presented information on the existing organizational structure and board representation of the Bryan/College Station Convention and Visitors Bureau, Arts Council of Brazos Valley and the Research Valley Partnership. Mr. Gwin noted the following Options for Council Consideration. Option 1 Require the appointment of three College Station representatives, who may or may not include a Council Member, to the Board of Directors of the ACBV and require no changes to the RVP or CVB. Option 2 Require the appointment of one College Station Council Member who shall serve as an Ex- Officio member of the Executive Committee of the Research Valley Partnership, Convention and Visitors Bureau and Arts Council of Brazos Valley and require the appointment of two additional College Station representatives to the Board of directors of the Arts Council of Brazos Valley. Option 3 Require the appointment of three College Station representatives to the Executive Committee of the ACBV and require the RVP to appoint one of the three College Station appointees to its Executive Committee. After a brief discussion, Council member Gay moved to approve Option 1 requiring the appointment of three College Station representatives, who may or may not include a sitting Council Member, to the Board of Directors of the ACBV, RV, CVB and the executive committee meetings of each of the boards be open to all of the College Station appointees. Council member Happ seconded the motion, which carried unanimously, 6 -0. FOR: White, Happ, Gay, Mcllhaney, Scotti, Ruesink AGAINST: None ABSENT: Silvia Workshop Agenda Item No. 6 — Presentation, possible action and discussion regarding Texas High Speed Rail Stan Lynch with Dean International presented a brief summary regarding developments with the Texas High Speed Rail. No formal action was taken. C ry Workshop Agenda Item No. 7 — Council Calendars Council Meeting 4/26/07 Page 4 Council postponed this item until after the regular meeting. Workshop Agenda Item No. 8 -- Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting Council postponed this item until after the regular meeting. Workshop Agenda Item No. 9 -- Discussion, review and possible action regarding the following meetings: Brazos County Health Dept., Brazos Valley Council of Governments, Cemetery Committee, City Center, CSISD /City Joint Meeting, Design Review Board, Fraternal Partnership, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee and School District, Joint Relief Funding Review Committee, Library Committee, Making Cities Livable Conference, Metropolitan Planning Organization, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments. Council postponed this item until after the regular meeting. Workshop Agenda Item No. 10 -- Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. At 5:30 p.m., Mayor Pro Tem White announced in open session that the City Council would convene into executive session pursuant to Sections 551.071, 551.072 and 551.087 of the Open Meetings Act, to seek the advice of our city attorney, to consider the purchase of real property and economic development negotiations. Consultation with Attorney {Gov't Code Section 551.0711 TCEQ Docket No. 2002 - 1147 -UCR, Applications of Brushy Water Supply and College Station (Westside /Highway 60) TCEQ Docket No. 2003- 0544MWD, Application of Nantucket, Ltd. Cause No. 03- 002098- CV -85, Brazos County, College Station v. Wellborn Special Utility District Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) Cause No. 06- 000703- CV -85, Patricia Moore, et al. v. Ross Stores, Inc., City of College Station, et al. Sewer CCN request. Council Meeting 4/26/07 Page 5 Legal aspects of Lease Agreements for No. 4 Water Well and possible purchase of or lease of another water site from City of Bryan Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station Cause No. 06- 002318 -CV -272, 272 " Judicial District Court, Brazos County, Texas, Taylor Kingsley v. City of College Station, Texas, and Does 1 through 10, inclusive. Cause No. 485 -CC, County Court at Law No. 1, Brazos County, Texas, City of College Station v. David Allen Weber, et al. Bed and Banks applications for College Station and Bryan Economic Incentive Negotiations {Gov't Code Section 551.087} 1. Spring Creek Business Park 2. Extended Warranty — Customer Service Center Real Estate {Gov't Code Section 551.072} Possible additional water well sites Workshop Agenda Item No. 11 -- Final Action on executive session, if necessary. At 6:58 pm, Council returned from executive session. No action was taken. Workshop Agenda Item No. 12 -- Adjourn. Hearing no objections, the workshop meeting adjourned at 6:59 p.m. on Thursday, April 26, 2007. PASSED and APPROVED on this the 14 day of June, 2007. APPROVED: Mayor Pro Tem Ben White ATTEST: City Secretary Connie ooks Cof