HomeMy WebLinkAbout05/24/2007 - Workshop Minutes City Council Mayor Council Members G 11111111 New Ben White James Massey
Ron Gay
City Manager Lynn Mcllhaney
Glenn Brown Chris Scotti
CITY OF COLLEGE STATION David Ruesink
Minutes
City Council Workshop Meeting
Thursday, May 24, 2007, 1:30 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor White, Council members Massey, Gay, Mcllhaney,
Scotti, Ruesink
STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., Assistant City Secretary Casares,
Management Team.
Mayor White called the meeting to order at 1:30 pm.
Regular Agenda Item No. 1 -- Presentation, possible action and discussion on items listed on the
iiipy consent agenda.
2j. Presentation, possible action, and discussion regarding the approval of a revised Gateway Grant
Policy.
Chief Information Officer Olivia Burnside described article C -2, Eligibility — Homeowners'
Associations and Neighborhood Associations in the Gateway Grant Policies.
2m. Presentation, possible action, and discussion on the resolution approving construction contract
with Knife River Corporation in the amount of $1,079,289.65 for pedestrian safety improvements at
the intersection of Welsh and FM 2818.
Director of Public Works Mark Smith illustrated facets within the proposed project.
2n. Presentation, possible action, and discussion regarding a resolution approving a grant application
for the Oakwood Intermediate School /A &M Consolidated Middle School Pedestrian Improvement
Project as the City of College Station candidate project for the Safe Routes to School Program.
Council member Massey made comments regarding the improvement project.
2i. Presentation, possible action, and discussion regarding the exterior painting of City buildings with a
Buy -Board Contract price agreement with Jamail /Smith, in the amount of $97,796.10.
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Council Workshop Meeting 5/24/07 Page 2
Director of Public Works Mark Smith clarified the resolution with Jamail & Smith Construction, the
description read "under the HGAC Contract" as presented in the packet; however a correction was
made and the actual contract was through BuyBoard Contract.
Workshop Agenda Item No. 2 -- Presentation, possible action, and discussion regarding the 2006
Historic Preservation Report and Goals for 2007 and update on the current Historic Markers
Program.
Chief Information Officer Olivia Burnside described key factors regarding the 2006 Historic
Preservation report and goals for 2007. Mrs. Burnside presented a brief summary of the current
Historic Markers Program.
No formal action was taken.
Workshop Agenda Item No. 3 -- Presentation, possible action, and discussion regarding the
vision of the Wolf Pen Creek Corridor.
Director of Parks and Recreation Steve Beachy provided a report pertaining to the Wolf Pen Creek
Corridor background, original goal, the Tax Increment Finance District, Wolf Pen Creek Vision, and
recent projects and activities at the amphitheater, trail system and commercial developments. No
formal action was taken.
Workshop Agenda Item No. 4 -- Pr esentation, possible action and discussion regarding the
L „ Community Vision Statement.
Deputy City Manager Terry Childers presented an overview of the proposed Community Vision
Statement. Mr. Childers pointed out that Phase I of the Comprehensive Plan include the creation of a
Community Vision Statement. The final vision will be presented in conjunction with the approval of
the final Comprehensive Plan.
After a brief discussion, the consensus of the City Council was to proceed with the work in process.
Council recessed for a short break at 3:12 p.m. and returned to the workshop meeting at 3:20 p.m.
Workshop Agenda Item No. 5 -- Presentation, possible action, and discussion regarding the
status of ongoing City department accreditations.
Assistant to the City Manager Hayden Migl introduced this item and presented a brief summary of
each City departments' participation in an accreditation program.
Recreation Supervisor and project team leader Geri Marsh illustrated a summary of the Parks and
Recreation Departmental Accreditation efforts and process. Ms. Marsh noted that the accreditation
benefits the entire organization and reflects well on the whole community. Council members directed
staff to draft a resolution supporting City departments pursuing the accreditation program.
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L Workshop Agenda Item No. 6 -- Presentation, possible action, and discussion on the proposed
annual City Council Planning Retreat.
This item was postponed until June 2007 meeting.
Workshop Agenda Item No. 7 -- Presentation, possible action, and discussion regarding public
improvement district.
Deputy City Manager Terry Childers noted that Texas law provides multiple ways to finance needed
public improvements including the use of special assessments such as a Public Improvement District.
The Public Improvement District Assessment Act allows any city to levy and collect special
assessments on property that is within the city or within the city's extraterritorial jurisdiction (ETJ) in
order to accomplish any of the following improvements:
• Water, wastewater, health and sanitation, or drainage improvements
• Street and sidewalk improvements
• Parking improvements
• Library improvements
• Park, recreation, and cultural improvements
• Landscaping and other aesthetic improvements
• Art installation
• Mass transit improvements
• Supplemental safety services for the improvement of the district, including public safety and
security services
• Supplemental business - related services for the improvement of the district, including
advertising and business recruitment and development
There are multiple steps involved in creating a Public Improvement District including a petition from
property owners within the district, the appointment of an advisory board to develop an improvement
plan, a public hearing, five -year service and assessment plan, and an ordinance authorizing special
assessment against taxable properties with the district.
Council members agreed with the Public Improvement District concept plan.
Workshop Agenda Item No. 8 -- Council Calendars
Council reviewed their upcoming events.
Workshop Agenda Item No. 9 -- Presentation, possible action, and discussion on future agenda
items: A Council Member may inquire about a subject for which notice has not been given. A
statement of specific factual information or the recitation of existing policy may be given. Any
deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent
meeting.
L Council member Mcllhaney requested a workshop agenda item regarding the Zoning Overlay
ordinance. Council member Ruesink seconded the motion, which carried unanimously, 6 -0.
Council Workshop Meeting 5/24/07 Page 4
t hir FOR: White, Massey, Gay, Mcllhaney, Scotti, Ruesink
AGAINST: None
Council member Massey requested a workshop agenda item on citizen concerns regarding noise,
smoking, and consumption of alcohol at the Wolf Pen Creek Amphitheater. Council member
Mcllhaney seconded the motion, which carried unanimously, 6 -0.
FOR: White, Massey, Gay, Mcllhaney, Scotti, Ruesink
AGAINST: None
Workshop Agenda Item No. 10 -- Discussion, review and possible action regarding the following
meetings: Audit Committee, Brazos County Health Dept., Brazos Valley Council of
Governments, Cemetery Committee, City Center, CSISD /City Joint Meeting, Design Review
Board, Fraternal Partnership, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee and School District, Joint Relief Funding Review Committee,
Library Committee, Making Cities Livable Conference, Metropolitan Planning Organization,
Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning
Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership,
Regional Transportation Committee for Council of Governments, Transportation Committee,
Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of
Adjustments, YMCA Coordinating Board
Council member Gay reported on the recent meeting of the Intergovernmental Committee Meeting.
Council member Mcllhaney reported on deliberations held at the Transportation Committee Meeting.
Council member Scotti presented a brief report on the Research Valley Partnership meeting.
Council member Ruesink made comments regarding a workshop meeting sponsored by the Brazos
Valley Council of Governments regarding illegal dumping.
Council members advised staff to move forward to develop a schedule for Internal Auditor interviews.
Workshop Agenda Item No. 11 -- Executive Session will immediately follow the workshop
meeting in the Administrative Conference Room.
At 4:25 p.m., Mayor White announced in open session that the City Council would convene into
executive session pursuant to Sections 551.071 and 551.087 of the Open Meetings Act, to seek the
advice of our attorney with respect to pending and contemplated litigation and economic development
negotiations.
Consultation with Attorney {Gov't Code Section 551.0711
Application with TCEQ in Westside /Highway 60 area, near Brushy Water Supply Corporation.
Application for sewer package plant in Nantucket area.
Council Workshop Meeting 5/24/07 Page 5
L Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston Division,
College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District.
Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05)
Sewer CCN request.
Legal aspects of Lease Agreement for No. 4 Water Well and possible purchase of or lease of another
water site.
Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston Division, JK
Development v. College Station.
Cause No. 06- 002318 -CV -272, 272 " Judicial District Court, Brazos County, Texas, Taylor Kingsley
v. City of College Station, Texas and Does 1 through 10, inclusive.
Cause No. 485, CC, County Court at Law No. 1, Brazos County, Texas, City of College Station v.
David Allen Weber, et al.
Bed & Banks Water Rights Discharge Permits for College Station and Bryan.
Economic Incentive Negotiations {Gov't Code Section 551.087}
1. Spring Creek Business Park
2. Data Center
Workshop Agenda Item No. 12 -- Final action on executive session, or any workshop agenda item
not completed or discussed in today's workshop meeting will be discussed in tonight's Regular
Meeting if necessary.
Council recessed from executive session at 6:25 p.m. No action was taken
Workshop Agenda Item No. 13 -- Adjourn.
Hearing no objections, the meeting adjourned at 6: 26 p.m. on Thursday, May 24, 2007.
PASSED and APPROVED on the 14 day of June, 2007.
APPROVED:
Mayor Ben White
AT T:
City Secretary Connie Hooks