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Home My WebLink About06/28/2007 - Workshop Minutes City Council Mayor Council Mc rttbcr5 *off Ben 1k lure Jamt,, Mt st : ltnn C are City Manager I vnn MMCdI1.artL lenn Brown Chris Scow CI'T'Y OF COLLEGE STATION David Ruesink Minutes City Council Workshop Meeting Thursday, June 28, 2007, 4:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Council members Massey, Gay, Mcllhaney, Ruesink, Crompton COUNCIL MEMBER ABSENT: Sc otti STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team Mayor White called the meeting to order at 4:00 p.m. • Workshop agenda Item No. 1 - Presentation, possible action, and discussion on items listed on the consent agenda. Consent Agenda Item No. 2h. — Presentation, possible action, and discussion regarding approval of a new lease with the City of Bryan for Water Well #4, for a period of three years. Director of Water Services David Coleman clarified the lease agreement with the City of Bryan for Water Well #4 for a period of three years. Workshop Agenda Item No. 2 — Presentation, possible action, and discussion regarding a recommendation from the Cemetery Committee Advisory Committee for the name of the new municipal cemetery to be located at 3800 Raymond Stotzer Parkway and authorization to proceed with the option sale process for spaces. Forestry/Urban Landscape Manager Ross Albrecht noted that the Cemetery Committee made a recommendation to name the new municipal cemetery "The Memorial Cemetery of College Station and a recommendation that "The Aggie Field of Honor" name be used for the section designated for Texas A &M University students, former students, faculty, staff, their families and friends of Texas A &M University. Mr. Albrecht described the Option Sale process. The process was developed to provide an equitable means of addressing the anticipated demand for spaces in the new municipal cemetery. City Council Workshop Meeting 6282007 2 Staff developed the process to provide an orderly process for space selection prior to the opening of the facility. After a brief discussion, the consensus of the City Council was to proceed with the "Option Sale" of new spaces. Workshop Agenda Item No. 3 — Presentation, possible action and discussion on an update of the FY 08 Outside Agency review process. Chief Financial Officer Jeff Kersten provided an update on the status of the Outside Agency funding review process. He demonstrated issues pertaining to the contract partner agencies, department budget agencies, non CDBG funded outside service agencies, CDBG funded outside service agencies, and policy issues of City participation in event sponsorship and table purchases. No formal action was taken. Workshop Agenda Item No. 4 — Council Calendars Council reviewed their upcoming events. Workshop Agenda Item No. 5 — Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Council member Crompton requested a workshop agenda item regarding the effectiveness of the City of College Station Economic Development Department efforts over the past five years. He requested a report on direct expenditures and /or indirectly allocated resources through the Research Valley Partnership to promote Economic Development activities. Council member Mcllhaney seconded the motion, which carried unanimously, 6 -0. FOR: White, Massey, Gay, Mcllhaney, Crompton, Ruesink AGAINST: None ABSENT: Scotti Workshop Agenda Item No. 6 - Discussion, review and possible action regarding the following meetings: Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Cemetery Committee, City Center, CSISD /City Joint Meeting, Design Review Board, Fraternal Partnership, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee and School District, Joint Relief Funding Review Committee, Library Committee, Making Cities Livable Conference, Metropolitan Planning Organization, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for City Council Workshop Meeting 6282007 3 ® Council of Governments, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments, YMCA Coordinating Board. Council member Massey reported on the items discussed at the Intergovernmental Committee Meeting. Council member Gay and Mcllhaney communicated on the deliberations held at the Transportation Committee Meeting. Council member Ruesink made comments on the recent meeting of the Sister City Committee meeting. Mayor White briefed the City Council on the recently held meeting of the Metropolitan Planning Organization. Workshop Agenda Item No. 7 - Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. At 5:10 p.m., Mayor White announced in open session that the City Council would convene into executive session pursuant to Sections 551.071, 551.074 and 551.087 of the Open Meetings Act, to seek the advice of our attorney, to consider the appointment and evaluation of public officer(s) • and economic development negotiations. Consultation with Attorney {Gov't Code Section 551.071 }s The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney - client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney- client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply Corporation. b. Application for sewer package plant in Nantucket area. c. Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District. d. Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) e. Sewer CCN request. f. Legal aspects of Lease Agreement for No. 4 Water Well and possible purchase of or lease of another water site. g. Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston • Division, JK Development v. College Station. City Council Workshop Meeting 6282007 4 • h. Cause No. 06- 002318 -CV -272, 272 Jud icial District Court, Brazos County, Texas, Taylor Kingsley v. City of College Station, Texas and Does 1 through 10, inclusive. i. Cause No. 485, CC, County Court at Law No. 1, Brazos County, Texas, City of College Station v. David Allen Weber, et al. j. Bed & Banks Water Rights Discharge Permits for College Station and Bryan. k. Cause No.07- 001241 -CV -361, 361 Judicial District Court, Brazos County, Texas, Gregory A. & Agnes A. Ricks v. City of College Station Economic Incentive Negotiations {Gov't Code Section 551.087 };The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Game Day b. Convention Center Personnel {Gov't Code Section 551.074): The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public II I Officer (s) may be discussed: a. Planning and Zoning Commission b. Zoning Board of Adjustments c. Parks and Recreation Board d. Construction Board of Adjustments and Appeals Workshop Agenda Item No. 8 -- Final action on executive session, or any workshop agenda item not completed or discussed in today's workshop meeting will be discussed in tonight's Regular Meeting if necessary. No action was taken. Workshop Agenda Item No. 9 — Adjourn Hearing no objections, the workshop meeting adjourned at 6:50 p.m. on Thursday, June 28, 2007. PASSED and APPROVED on the 12`" day of July, 2007. APPROVED: • City Council Workshop Meeting 62 fier . 3 .104.0 4 ). (r' Mayor Ben White • TEST: ' ity Secretary Connie Hooks (Ill (*. if-14144 Mayor Council Members '� Ben White James Massey Ron Gay City Manager Lynn Mcllhaney Glenn Brown Chris Scott' CITY OF COLLEGE STATION David Ruesink College Station City Council Workshop Meeting Sign In Sheet Thursday, June 28, 2007 at 4 :00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. r7 2.' 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