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HomeMy WebLinkAbout08/28/2007 - Special Minutes City Council (*ff 1144 Mayor CITY OF COLLEGE STATION Council members Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn Mcllhaney City Manager Chris Scotti Glenn Brown David Ruesink Minutes City Council Special Meeting Tuesday, August 28, 2007 at 4:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Mayor Pro Tem Gay, Council members Crompton, Massey, Mcllhaney, Scotti, Ruesink STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team. Mayor White called the meeting to order at 4:01 p. m. Special Meeting Agenda Item No. 1 -- Presentation, possible action, and discussion on the FY 2007 -2008 Proposed Budget. Chief Financial Officer Jeff Kersten outlined the FY 2007 -2008 Proposed Budget, Outside Agency Funding, Tables and Sponsorship, Council Travel Policy and Travel Budget, and the proposed Electric Fund Budget. Council members articulated support of the requested funds to the Research Valley Partnership and Convention and Visitors Bureau. Mr. Kersten described the basic and supplemental funding request of $465,000 by the Arts Council of Brazos Valley and $50,000 by the Veterans Memorial. . After a brief discussion and numerous comments /suggestions, Council members established a task force of Councilmembers to review financial documentation of the Arts Council and report back to the City Council within 90 days. Funding in the amount of $440,000 was contingent on the Council's consideration of the findings of the task forces' report. L City Council Special Meeting 8/28/07 Page 2 Council member Crompton suggested Council members Gay, Mcllhaney and Mayor White serve on the task force, examining the Arts Council's financial documents and determine whether the building mortgage could be refinanced. Council member Gay remarked that he could not support allocating funds to the Arts Council until the current allegations regarding the Arts Council by the District Attorney were resolved. Councilmembers agreed by a roll call vote of 6 -1, to retain monies in the amount of $440,000 and $50,000 in contingency fund for further allocation if Council consents to the funding upon review of the task force report. Council recessed for a short break at 5:20 p.m. and reconvened the meeting at 5:31 p.m. Prior to the conclusion of Mr. Kersten's presentation on the budget, Councilmembers directed Mr. Kersten and staff to look at reducing monies allocated for table sponsorships for community fund raising events. The budget would include $25,000 for cost of meals only. Special Meeting Agenda Item No. 2 -- Presentation, possible action, and discussion on the City Council Travel Policy City Secretary Connie Hooks presented an overview of the proposed City Council Travel Policy. Ms. Hooks pointed out key factors pertaining to restructured language and the addition of a section entitled "authorization for travel ". Council directed staff to include a list of legislative meetings attended by Councilmembers as part of the approved meetings or events to ensure Council's continued relationships with State and Federal elected officials. Council member Crompton requested staff to review the City Council and staff travel /training budget for past five years to determine whether the monies allocated to both budgets were equitable. Special Meeting Agenda Item No. 3 — Executive Session At 6:37 p.m., Mayor White announced in open session that the City Council would convene into executive session pursuant to Section 551.086 of the Open Meetings Act, to consider competitive matters. Competitive Matters {Gov't Code Section 551.086 } . , The City Council may deliberate vote, or take final action on a competitive matter in closed session. The City Council must make a good faith determination, by majority vote of the City Council, that the matter is a Competitive Matter. A "Competitive Matter" is a utility - related matter that the City Council determines is related to the City of College Station's Electric Utility Competitive Activity, including commercial information, which if disclosed would give an advantage to competitors or prospective competitors. The following is a general representation of the subject(s) to be considered as a competitive matter. City Council Special Meeting 8/28/07 Page 3 a. Electric Fund 2007 -2008 Proposed Budget Special Meeting Agenda Item No. 4 — Final Action on executive session, if necessary. Council concluded executive session at 7:15 pm. No action was taken in open session. Special Meeting Agenda Item No. 5 — Adjourn. Hearing no objection, the meeting adjourned at.7:15 pm on Tuesday, August 28, 2007. PASSED AND APPROVED this 13 day of September 2007. APPROVED: Mayor en White TEST: 4. City Secretary Connie Hooks (6, Ck-ff' CITY OF COLLEGE STATION Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn Mcllhaney City Manager Chris Scotti Glenn Brown David Ruesink College Station City Council Special Meeting Sign In Sheet Tuesday, August 28, 2007 at 4:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1.0 a-(-42 11. 2. AP",/1"° il_ 12. 3. i. 13. 4. 1 -41t 14. 5. / I JA(iI ..6 4 7 15. 6. 16. 7. 17. 8. 18. 9. 19. 10. 20.