HomeMy WebLinkAbout10-11-2007-3b - Resolution - 10/11/2007 RESOLUTION NO. 10 -11- 2007 -3b
A RESOLUTION APPROVING THE BUDGET OF THE BRAZOS COUNTY EMERGENCY
COMMUNICATIONS DISTRICT AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the laws of the State of Texas provided for interlocal governmental agreements to
benefit the citizens of the State; and
WHEREAS, the voters of Brazos County have approved the establishment of the Brazos County
Emergency Communications District in accordance with State law; and
WHEREAS, the Board of Managers of the District have approved and adopted the Budget for
fiscal year 2007 -2008; and
WHEREAS, Section 772.309 of the Health and Safety Code requires the approval of the
District's budget by the Commissioners Court of the County located in the District and a majority
of the participating jurisdictions in the District; and
WHEREAS, the undersigned authorities have, in public meeting, approved the annual budget of
the District as submitted to them; now, therefore,
tre BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, THAT:
PART 1: The City Council of the City of College Station, Texas, hereby approves the
annual budget of the District as submitted to them and as provided for by law.
PART 2: A copy of the budget is attached hereto as Exhibit "A" and incorporated herein by
this reference for all purposes.
PART 3: This Resolution shall be effective immediately upon its adoption and passage.
ADOPTED this 11 `n day of October, 2007.
A. EST: APPROVED:
CITY SECRETARY MAYOR
APPROVED:_
5i n ed by An Oe uca (
-- - u J , $ utnec;* ° witn Appro>t
CITY ATTORNEY
BRAZOS COUNTY EMERGENCY P.O. BDX 911 - BRYADJ, IBMS 77808
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COMMUITCATIONS DISTRICT
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WHEN SECONDS COUNT
BRAZOS COUNTY EMERGENCY P.O. BOX 911- BRYAN, TEXAS 77808
COMMUNICATIONS DISTRICT 979.779 FAX 979.821.3407 �;,� ° "" E WWW.BC911.0R6
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September 21, 2007
The Board of Managers
Ron Mayworm, Chairman
Judge Randy Sims, Secretary
Chief Michael Clancey
Commissioner Kenny Mallard
Chief Michael Donoho
Board of Managers:
Enclosed for your review is the FY 2008 budget which supports the funding adjustments that were
approved in FY 2007 budgetary discussions. We continue to phase in corrections this year that were made
to adhere to the recommendations of the Directors and the Public Safety Advisory Committee. This
proposal follows the same comprehensive plan as presented in fiscal year 2007.
Responding to public health emergencies and protecting citizens from crime continues to be a critical role
(111, of the communications support staff. Funding and training was provided in order to facilitate Emergency
Medical Dispatching in FY 2007. This project was accomplished March 1, 2007. Following the
recommendation of the administration of the Bryan Fire Department and District staff, this project
continues to advance.
As we plan for the next year and beyond, we find a stable growth rate for all of Brazos County. We must
respond accordingly. Our partnerships with our contractual entities clarify our shared vision of high
quality and adequate staffing in order to preserve an expanded level of service. Our commitment to
superior public service requires efficient call processing. To accomplish this, we plan to acquire an
additional radio position as projected in our three year plan. This enhancement is detailed within this
budget.
The following budget not only supports emergency callers with rapid and precise processing of
emergency calls, but also includes funds to implement services that are being designated to process Voice
over Internet Protocol (VoIP) 9 -1 -1 calls. We are taking measures to accommodate new technological
platforms and ensure funding stability in order to maintain the integrity of the 9 -1 -1 system.
You will note that we plan to sustain a robust emergency communication system over the next fiscal year.
The staff is performing all of the duties that are required for the District to accomplish its mission within
the framework provided by the Board of Managers. The Brazos County Emergency Communications
District will continue to serve its member jurisdictions with the best 9 -1 -1 system available.
Respectfully submitted,
•
/
Eliza ie th "Betsy" Godwin
Executive Director
WHEN S ECONDS COUNT
A1/lIUT THE ®isr ,qicr
The Brazos County Emergency Communications District was created in 1988 under the
authority of the Texas Emergency Telephone Number Act to provide Enhanced 9 -1 -1 (E911)
emergency communications to the citizens of Brazos County. We currently provide dispatch
serv ices for the City of Bryan Police and Fire Departments, the Brazos County Sheriffs Office,
and all of the Volunteer Fire Departments in Brazos County. The District also manages E911
service for the above agencies as well as the City of College Station Police and Fire
Departments, &Texas A &M University Police Department and Emergency Medical Service.
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The mission of the Brazos County Emergency
Communications District is to provide swift and appropriate
access to public safety for the citizens of this community.
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1
Brazos County Emergency Communications District - FY2008 BUDGET - Page 1 of 2 - Ver. 1
REVENUES /EXPENDITURES
REVENUES
1 Emer.enc Service Fees ;$1,162;000
2 Interest * $75
3 Dis•atch Contracts $ 1,08 3 , 62 7 , °'� < FY 2008
eau .:
TOTAL REVENUE: $3,220,627
EXPENDITURE U�� ®�� SUMMARY
y(1 6(MCt U IYt r9
4 O • eratin • Costs $2,991 _
5 Ca•italOutla 4$;1947.26
6 Ca•ital Reserve $ 125;241 Details concerning individual line items are
located in the BUDGE "1 DETAILS section
TOTAL EXPENDITURES: $3,220,627
PERSONNEL SERVICES
WAGES DISTRICT BRYAN BRAZOS TOTAL
7 Executive Director •$82,270 • • `' „7„ - , $82,270
8 Associate Director 45 - �y _ $67,523
9 Office Manager' $434 ,. $ • Iris 10 9- 1- 1- .Systems & Support Tech. .� .- 9; , -4 $39,416
,_t •
11 Communications Manager y . • $26,742 :.4.!.. $53,484
12 Trainin. Coordinator • $3 9 16:• : $39,416 • 13 Communications Supervisors (4) > +K ~ 4 $103,208 . ° , $161,262
14 Non Emergency Call Takers (4) ,: � ..• .:{ ,. $ 5 7 ,3 56 F' ti�,�,,,,�: $114,712
15 Emer. enc O. erators 8 • . °4 - -i s $185,833 4 - , $229,424
16 Brazos Coun Emer•enc Dis•atchers 8 Vi.. ; . "' �$229� $229,424
17 Ci of B an Emer. enc Dis.atchers 12 r , : : a . ,, -E
� `,; '.� °: �- $344,'136 �"��-� .���� $344,136
(SUB -TOTAL (BASE WAGES) ( $271,785( $717,275( $415,1671 $1,404,227
18 Overtime Pa $5;,000¢ $68,781 _ $38,689; $112,470
10 Lon. evi Pa 4:042 • $5,909 5' $10,956
20 35 % Cost ofLiving Ad'ustment 49,512 -' $25,105,x; 1 $49,148
21 2.5% Me t P• .I I .es 16 -I .ii.it z i. 'a`L - 3 ;' $5,809 $6,645 �� .. 4 ;033 $16,487
22 Part-Time Pa : s, $28,440 - " 5 9 $44,438
(Total Wages 924 $ $1,637,7261
BENEFITS DISTRICT BRYAN BRAZOS TOTAL
23 Retirement 2123' $60,955 4. 44 5 $117,903
24 Worker's Comp. Ins k .d $1,77 $5,156 t 2.97J $9,909
25 SS /Medicare ten: Z 7 $ 65,190 37 66 9 $125,286
26 Unem to ment .. ' , 63 $4,321
P Y r $2,408
27 Health Insurance $160,040 $97 X700` $293,040
Total Benefits iliff, 79'71 $293 749 1177 '004: $550,4591
ITOTAL PERSONNEL SERVICES ''''' 373'2?'; .1 145 904 669. $2,188,1851
SUPPLIES
DISTRICT BRYAN BRAZOS TOTAL
28 Office Su. • lies = • $51309' $3,520 $1 980; $11,000
29 Posta.e & Shi• sin• "W':
}'1600 $960 1340 $3,100
30 Printin. • ?=.: 1 +500 $960 3 $ $3,000
(TOTAL SUPPLIES "_;:: - - 8 609 $5 440 . r 3 0'60 $17,1001
14
Brazos County Emergency Communications District - FY2008 BUDGET - PAGE 2 of 2 - Ver. 1
(kw MAINTENANCE - CONTRACTUAL SERVICES
DISTRICT BRYAN BRAZOS TOTAL
31 Buildin• Lease •'` $27'17 '; . $19021 _8 152i $54,347
32 Dictaphone Loper Maintenance, ,
$3 513 ; 7 .:.• : • $6;323 NIIMIZ5 $14,051
33 PC & PC Network Maintenance & Misc. E. ui I. -; _fir {:$1 . $640111111111Mrd $2,000
34 Financial Audit .1 . ^$0 $6,750
35 Leal Fees _•: $1 ,50.. •' I $13,750
36 CAD Hardware & Software Maintenance = ,'$6156 . $11,354
; ::;;I!!.4.31 . 2,250,
37 Copier Lease r
: `
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38 UPS Maintenance 7.43 $2,400
39 VHF Radio Emer•enc Maintenance ` .. -'$ e
: >. ..;,,,• "�.0 $2,000
40 E9 -1 -1 Services $550;f100 ..: .: $550,000
'TOTAL MAINT. & CONTRACTUAL SERVICES ..:: j$ 12195 -.: ,: y 24 ? ' `� $661,1521
EDUCATION - TRAINING - MISC. SERVICES
DISTRICT BRYAN BRAZOS TOTAL
41 Professional Development � " "
too �`•�L.3,'- .:
..��. '`- $9,250 � 5 � 2 � $28,905
42 Recruitin• X } ;; r ',7;;; $5,888 & K b $9,200
43 EMD & CPR Certifications =g .. ` f .:; ' -_ :,:$1,600 y x ; $30,0 $2,500
44 Insurance z t= $90. •$5,760 3'24A $18,000
45 9 -1 -1 Public Education $101_ <�,__ _ t $10,000
46 Car Allowance , :...: .. $1,200 $•1 $9,600
47 Dues & 1, 715.. -- .•. - .. $352 ti 1a1 8 $2,265
as Non- Emer•enc Communications Services ' ',$11,47..5. : $19,156 $21„2;Q ,� $42,695
49 Intero•erabili Radio Circuits $2,056.: : 9 . '..- ,. ` , $2,056
' (TOTAL EDUCATION - TRAINING -MISC ' .•••..`::.$ ; :. 206 W. u 4` 2 .F476 $125,2211
CAPITAL OUTLAY
DISTRICT BRYAN BRAZOS TOTAL
50 Color Monitors = w;$3 U00. 1 ;;, : :: $3,000
51 Intensive Use Chairs ''3 $3 000
52 U. rade Computer Network "`y .;$4,000 - . $4,000
53 U. . rade PC & Hardware ` 1O,000 •
�: >;�,� $10,000
54 Carpet Tiles Dispatch Center ""^z ii iii .. " "" ; $31,000
55 Carpet Admin Offices .. oo $10,000
56 Radio Console & Furniture a.: . .. ;fig
�� $42,728
'TOTAL CAPITAL OUTLAY $61 "001 /;1. 0. i -, .81 $103,7281
TOTALS
DISTRICT BRYAN BRAZOS TOTAL
57 PERSONNEL SERVICES .$378,264 $1,145,904 7 .‘ e6° '01) $2,188,185
58 SUPPLIES 'x"`$8;600 • $5,440 g Z °,I0 $17,100
59 MAINT. & CONTRACTUAL SERVICES ''' - . $27,424 WrAngng $661,152
60 EDUCATION - TRAINING -MISC $55,899 $43,206 _ 1 $125,221
61 CAPITAL OUTLAY .$61 ;000 i t - 42; 28� $103,728
62 CAPITAL RESERVE $125;241 t n.-< $125,241
(TOTAL FY2008 EXPENDITURES 1 236 999 $1 221 974 > zr Ti 1 $3,220,6271
15
FY 2008 Budget Detail
Monetary revisions & one -time funding adjustments detailed in FY 2007 are noted by
Line 1, Emergency Service Fees - The District expects to receive $ 1,162,000.00 in
various forms of emergency services fees for FY 2008. This includes residential and
commercial landlines, and wireless phones. VoIP (Voice over Internet Protocol)
providers have begun submitting fees; however, funding is still unpredictable. It is
important to note that the Emergency Service Fee is expected to remain near the FY2007
level. The trend for landline customers canceling service in favor of using a mobile
device for their communications requirements continues.
Line 2, Interest — This figure represents the anticipated interest earned by the District's
accounts. This number is based on historical data.
* Line 3, Dispatch Contracts — This figure represents income from the District's
contracts to provide dispatch services for the City of Bryan Police & Fire Departments as
well as the Brazos County Sheriff's office, Constables, and Volunteer Fire Departments.
Revenue for FY 2007 and beyond has increased due to a comprehensive revision of our
budget structure. Moreover, implementing our three year plan to enhance service
requires an increase in funds.
* Line 4, Operating Costs — This is the estimated total cost of personnel services,
supplies, maintenance contracts, education, and training for all aspects of the District's
operation. For clarity we have added several line items in FY 2008. Each categorization
is detailed in this section.
* Line 5, Capital Outlay — Represents District funds used to fund capital projects and
purchases. In FY 2008, we plan to add line items that we marked as postponed in
FY 2007.
* Line 6, Capital Reserve — This line item is the fund amount being placed into reserves
for FY 2008.
Line 7, Executive Director — This position is salaried and funded 100% by the District's
Emergency Service Fees.
Line 8, Associate Director — This salaried position is also funded 100% by District
derived funds.
Line 9, Office Manager — This is an hourly position funded 100% by the District.
Line 10, 9 -1 -1 Systems and Support Tech. — This position is also an hourly position and
funded 100% by the District.
* Line 11, Communications Manager — This position is the senior most communications
employee whose duties are dedicated 100% to the operation of the District's
16
• Communications Center. This position was funded one time in FY 2007 by the District
as part of the phase -in process. In FY 2008 and beyond, this position is funded with
contract revenue and will be shared 50/50 between the City of Bryan and Brazos County.
* Line 12, Training Coordinator — This hourly position performs a diverse set of
responsibilities and will be funded by the District through FY 2008. In FY 2009 and
beyond, the funding will be divided based on a breakdown of the job's function.
Line 13, Communications Supervisors — This item funds the base wage for the four shift
supervisors in the dispatch center. The total is split between the contracting entities using
the standard 64/36 split.
* Line 14, Non - Emergency Call Takers — These funds were applied in FY 2007 to three
new employees to staff a recently installed Non - Emergency call taking position in the
dispatch center and was used to facilitate Emergency Medical Dispatching. These funds
were shared 2 to 1 by Brazos County and the City of Bryan. Because of this, for FY 2008
we are proposing hiring of 1 additional call -taker funded by the City of Bryan. We plan
to hire 2 call - takers in FY 2009 which will be funded by the City of Bryan and Brazos
County using the standard split.
Line 15, Emergency Operators — This item funds eight employees functioning as both
emergency and non - emergency telephone operators. The funds are split between the
• contracting entities based on a historical call volume percentage of 81 % City of Bryan
and 19% Brazos County. In FY 2010, we plan to add 2 additional emergency operators
which will be funded by the City of Bryan and Brazos County.
* Line 16, Brazos County Emergency Dispatchers — Abiding by our three year plan, we
are proposing separating the SO and Constable radio traffic. They will then have two
distinct dispatch positions. Based on radio statistics, the SO will have its own dedicated
position and the Constables and Volunteer Fire Departments will share a position. These
eight communications specialist will operate both radio positions and will be funded
100% by revenue generated by Brazos County's Contract for Dispatch Services.
Associated equipment and personnel cost is addressed throughout this Budget document.
Line 17, City of Bryan Emergency Dispatchers — these 12 employees operate the Bryan
PD Primary position, the Bryan PD Secondary position, and the Bryan Fire Department
position. Note, if funding is approved, Bryan FD will have its own dedicated dispatch
position in FY 2008. These positions are funded 100% by revenue provided by the City
of Bryan's Contract for Dispatch Services.
* Line 18, Overtime Pay — These funds will be used to cover vacancies in the dispatch
center due to sick leave, vacation, holidays, jury duty and training. Overtime funds will
also cover contingencies such as critical incidents, hostage situations and emergency
management incidents. A total of 4,885 hours will need to be covered based on historical
data. Part-time employees will also cover vacancies.
•
17
Line 19, Longevity Pay — This line item funds longevity rewards program which pays
employees with at least six years of service with the District. The program pays at a rate
which accrues monthly by multiplying the employee's years of service times between $4
and $5.
*Line 20, Cost of Living Allowance — This funding will make an across the board
adjustment to the Districts pay scale in an attempt to reduce the gap between our
agency's wages and other local agencies. It is calculated by multiplying 3.5% times the
District Base Wages.
*Line 21, Merit Pool — This line item affects only those employees who either have
reached the top of the District's career ladder or have no other means by which to earn a
higher wage. The District's evaluation system was implemented to reward outstanding
performance by graduating employees to a high pay step following superior performance
reviews. This money allows employees at the top of a pay scale to be rewarded for their
performance. These funds are required for the 16 employees who currently meet the
criteria. It is calculated by multiplying 2.5 % times the base wages of eligible personnel.
Line 22, Part -Time Pay — This line item funds wages for part-time communications
specialist who cover openings discussed previously in the Overtime Pay explanation. We
hope to cover 3,400 of these hours with the use of Part-time personnel at a cost of $13.07
per hour. The District plans to employ an additional part-time communications specialist
in FY 2010 in an effort to minimize overtime pay.
Line 23, Retirement — These figures represent the District portion of the retirement plan.
It is calculated by multiplying 7.4% times the FULL -TIME wage. This is the current cost
based on our required contributions to the Texas County & District Retirement System.
Line24, Worker's Comp Insurance — This item is calculated by multiplying TML's
current rate of .605% times the Total Wages.
Line 25, Social Security/Medicare — This item is calculated by multiplying 7.65% times
Total Wages.
Line 26, Unemployment — The current rate set by the Texas Workforce commission is
1.0% of the first $9,000 of each employee's Total Wages.
Line 27, Health Insurance — The current price of health insurance coverage through
Blue Cross/Blue Shield of Texas is estimated to be $6,660.00 for each full -time
employee. The total cost is divided using a method similar to the way the standard split
was determined and allocates funding based on job duties. Note in FY2007 we joined the
County's health benefits plan which was a cost savings to the District.
Line 28, Office Supplies — Line items includes paper goods, and general office supply
needs including costs associated with producing service awards. The expenditure of
L
18
• these products is difficult to verify; therefore, the District will cover 50% of this line item
with the remainder being split by the City of Bryan and Brazos County 64/36.
Line 29, Postage & Shipping — This item funds the District's cost associated with
sending and receiving mail and parcels. The district post office box is also included in
this category. The District will fund the majority of this category with the standard split
being applied to the remainder.
Line 30, Printing — This figure represents the cost of printing items such as training
manuals, posters, forms, and high volume copy jobs. The category is split identically to
the office supply category.
* Line 31, Building Lease — This item covers costs incurred by the District to lease a
portion of the third floor in Verizon's Central Office at 101 Regent Av. Included in the
cost are utilities and building maintenance and repair. The District funded 100% of this
line item on a one time basis for FY 2007. Following our phase -in correction process, in
FY 2008 and beyond, the funding is divided based on the amount of square footage
required by each entity. Any portion of the space that is jointly used, the District adopts
responsibility for funding.
Line 32, Dictaphone Logger Maintenance — Funds from this line item pay for the
maintenance and support service for the Dictaphone Freedom system. Software upgrades
• are also included as part of our maintenance agreement. The funding level for each entity
was calculated by dividing the total cost of $14,051 by the number of recording channels
on the system. We then determined the number of channels being used by each agency
and calculated the cost for each entity accordingly. (25 %, 45 %, 30 %).
* Line 33, PC & PC Network Maintenance and Misc. Equipment This line item
provides funds for the repair and maintenance of existing PC's. Examples of these
repairs include the replacement of keyboards, mice, faulty sound, video, and network
interface cards as well as drives and mass storage devices. Equipment such as headsets is
also included in this line item. The District funded this line item at 100% on a one time
basis for FY 2007. In FY 2008 and beyond, the district proposes to cover 50% of this
cost with the contracting entities funding the remainder using the standard split.
Line 34, Financial Audit — This line item pays for the independent audit of the District's
financial records as required by the Texas Health & Safety Code and is funded 100%
with District derived funds.
Line 35, Legal Fees — This line item funds any needs for general legal counsel
throughout the budget year as well as several legal partnership projects which support
members of the Texas 9 -1 -1 Alliance. It is funded 100% with District derived funds.
* Line 36, CAD Hardware & Software Maintenance — This figure represents the cost of
maintenance support for the CAD software and hardware. Technical support is also
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• included as part of the agreement. The District funds the portion of the plan associated
with CAD mapping and the E -911 interface. The remainder of the cost is shared by the
City of Bryan and Brazos County using the standard split of 64/36. The City of Bryan IT
Department will direct bill the Police Department for its share of maintenance costs.
*Line 37, Copier Lease — Funds the lease of the District's copy machine. 100% of the
funding was provided by the District on a one time basis for FY 2007. FY 2008 and
beyond the District will fund 50 % of the cost with the standard split method used to
determine the cost for the City of Bryan and Brazos County.
*Line 38, UPS Maintenance — This line item funds the annual maintenance and on -site
repair and technical support services for the Uninterruptible Power Supply. This funding
was covered 100% by the District for FY 2007 and will continue for FY 2008. It will be
divided equally among the District, City of Bryan, and Brazos County beginning in FY
2009.
Line 39, VHF Radio Emergency Maintenance — This line item covers emergency
repairs on the secondary SO radio channel which is no longer covered by a maintenance
plan. 100% of the funding will be provided by Brazos County.
Line 40, E9 -1 -1 Services — As the single largest line item in the FY 2008 budget, E9 -1 -1
Services represent the core of the District's function as described by the Texas Health &
• Safety Code. Funds for this line item are provided 100% by the District.
Line 41, Professional Development— This line item provides funds for training and
ongoing professional development through technical training classes, seminars,
conferences and symposiums. It covers all levels within the District. The associated cost
of travel is also included in this line item. The District will provide funding for 50% of
this item with the City of Bryan and Brazos County paying the remainder employing the
standard split method.
*Line 42, Recruiting- This line item provides dedicated funds for the activities and
testing related to the hiring process which includes but is not limited to: advertising to
search for qualified candidates, security clearance checks, skill testing, interviews, pre-
employment suitability personality test and associated pre - employment medical test. The
City of Bryan and Brazos County share this line item utilizing the standard split method.
[New line item]
* Line 43, Emergency Medical Dispatch and CPR- This line item provides funds to
continue the enhanced Emergency Medical Dispatch system implemented in FY 2007. It
covers cost related to training and equipment maintenance. The City of Bryan and Brazos
County share this line item utilizing the standard split method. [New line item]
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• *Line 44, Insurance — This item funds a personal property and liability insurance policy
for all employees and was funded 100% with District funds in FY 2007. The District
will provide funding for 50% of this item with the City of Bryan and Brazos County
paying the remainder utilizing the standard split method.
Line 45, 9 -1 -1 Public Education — These funds are used to purchase products and
services which promote 9 -1 -1 education within the District. These items may include
promotional pens, pencils and paper goods, as well as pamphlets and other items that
educate children on the proper use of 9 -1 -1. Also this line item accounts for costs of
special functions such as National Telecommunicator Week recognition and 9 -1 -1 Day
activities. In FY 2008 the District will participate in a State -Wide Public Service
announcement to inform the public of 9 -1 -1 issues. This line item is funded 100 % by the
District.
Line 46, Car Allowance — This line item was funded 100% with District derived revenue
in FY 2007. The Executive Director receives 50 % with the remainder split equally
between the Associate Director and the Communications Manager. The Communications
Manager's portion is now shared by the City of Bryan and Brazos County. These funds
offset the cost of gas plus wear & tear on the employee's personal vehicles while
performing in town driving for District, City and County purposes.
Line 47, Dues & Subscriptions — These funds pay for items such as membership to the
Chamber of Commerce and include individual and organizational memberships to
• professional organizations such as National Emergency Number Association (NENA)
and Association of Public Safety Communications Officials - International (APCO). It also
includes subscriptions to relevant periodicals. The cost is shared based on employee job
function combined with the primary nature of the association. Also included in this line
item the District will fund 100% for the subscriptions for TTY -PASS. This allows all
Brazos County 9 -1 -1 call taking positions within the PSAPs to individually test TTY
devices.
Line 48, Non - Emergency Communications Services — The District maintains phone
service to 40 non - emergency telephone lines. Included in this line item are
communications devices (pagers, cell phones, and blackberry) and related expenses that
are necessary to maintain a 24/7 on -call status for key personnel. Long distance charges
are also included in this line item. We have prepared a lengthy worksheet which outlines
and defines the primary user of each line and divided the cost for each entity accordingly.
Line 49, Interoperability Radio Circuits — These existing circuits are one component of a
larger project which is used to allow public safety entities within District to communicate
using their existing radio systems.
Line 50, Color Monitors — These funds will purchase several new monitors which are
defective, broken, or have extreme image burn-in.
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�r Line 51, Intensive Use Chairs — This line item will purchase ergonomic heavy duty
chairs to replace worn furniture.
Line 52, Upgrade Computer Network — These funds will allow for the installation of a
network hub in the dispatch center. The existing number of network access points is no
longer adequate due to large increase in the number computers and networked equipment
in the center.
Line 53, Upgrade PC & Hardware — These funds will be used to replace several aging
PC's and printers in the District's administration area.
*Line 54, Carpet Tile — The dispatch center is still using the original raised flooring
system installed when the Communications Center was built. The carpet is loose and
uneven in many places and presents a continual safety hazard. These funds will be used
to replace the existing floor tiles. This was postponed in FY 2007 -- Reinstated in FY
2008.
*Line 55, Admin Carpet — This line item will be used to replace worn carpet in the
administrative area of the District's office space. Much of this carpet was installed at the
time the District was formed. This was postponed in FY 2007 -- Reinstated in FY 2008.
Line 56, Radio Console and related furniture for new position — These funds will
provide the necessary radio equipment and furniture to fulfill our three -year plan which
dictated the provision of a dedicated SO radio position. This line item will be funded
100% by revenue generated by Brazos County's Contract for Dispatch Services.
Lines 57 -62, Totals — This section is a recap of the totals provided at the bottom of each
section along with a FY 2008 total for the District, the City of Bryan, and Brazos County.
The Increase or Decrease from FY 2007 is also noted.
TOTALS
DISTRICT BRYAN BRAZOS TOTAL +1 -from 2007
57 PERSONNEL SERVICES $373;264 $1,145,904 , $669,017 $2,188,185 $354,609
58 SUPPLIES $8,600 $5,440 I $3;060z1 $17,100 $0
5g MAINT. & CONTRACTUAL SERVICES $612,995 $27,424 = $20,7333 $661,152 $5,143
60 EDUCATION- TRAINING - MISC $55,899 $43,206 r $26,11,6 = $125,221 $21,020
61 CAPITAL OUTLAY 561,0004 $42,126 $103,728 $58,728
62 CAPITAL RESERVE $125241_ "' $125,241 $125,241
TOTAL FY2008 EXPENDITURES ,$1;66;889 $1;221,974 $76164 $3,220,627
Increase /Decrease from 2007 $49,103 $185,814 $329,824 $564,741
(10
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Lior
Four Year Projections
FY 2009 - FY 2012
The following document represents the input from several District staff members as well as members of the Public Safety Advisory
Committee. Each participated in meetings, researched his or her area of responsibility, provided suggestions, and collected all available
data. The resulting four year plan represents this collaborative effort. This projection is designed to be a work in progress and will be
updated on an annual basis.
FY 2009 DISTRICT BRYAN BR AZOS TOTAL
Reinstatement of salar s t lit for Trainin Coord. $16,820 $3,375 $20,195
Reinstatement of line 38 -UPS Maintenance $800 $800!, $1 600
Additional Non- Emer:ene Call- Takers 2 $45,577 810,690 $56,267
Purchase new cail lo in s stem Grant? $36,000 $12,000 $48,000
Cat ital Outla - Reserve 9 -1 -1 answerin: t osition $80,000 880 000
Cat ital Reserve $75,000 875 000
Estimated Increase for FY 2009 $155,000 $99,197 , $26,865 $281,062
FY 2010* DISTRICT BRYAN BRAZOS TOTAL
9 -1 -1 s stem ;u . rade $110,000 $110 000
Additional Emer:enc O t erators 2 $43,467 $14,489' $57,956
Additional Part -Time t osition 500 hours at 13.94 $5,228 , $1,743; $6,971
Ca t ital Reserve $80,000 $80 000
Estimated Increase for FY 2010 $190,000 S48,695 $16,232' $254 927
'Minimum staffing level will increase to 7 in FY 2010
FY 2011 DISTRICT BRYAN BRAZOS TOTAL
Additional Emer: enc O 1 erators 2 $38,390 r �;, .
_ t wax ,594i $59 984
Re s lace head t hones $1,920 080, $3 000
Pa Plan Classification Stud $20,000 E f.l ;i $20,000
Professional standards coordinator /Part -time CS su • ervisor $23,670$114 $36,984
Ca t ital Reserve $50,000 F, I. r ;, $50,000
(Estimated Increase for FY 2011 $70 000 $63 980"14.,7442' , $169,968
FY 2012 DISTRICT BRYAN BRAZOS TOTAL
Replace Plant *CML $500 5' r �a e $500,000
Capital Reserve $50 000 , ('vst , "; - $50,000
Estimated Increase for FY 2012 $550,0111 SO ; . aT(i $550,000
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CP 0