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HomeMy WebLinkAbout10/11/2007 - Workshop Minutes City Council Grff ilS"111144 Mayor CITY OF COLLEGE STATION Council members Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn Mcllhaney City Manager Chris Scotti Glenn Brown David Ruesink Minutes City Council Workshop Meeting Thursday October 11, 2007 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Mayor Pro Tem Gay, Council members Crompton, Massey, Ruesink COUNCIL MEMBERS ABSENT: Council members Mcllhaney, Scotti krirr STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team. Mayor Pro Tem Gay called the meeting to order at 3:00 p.m. Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on items listed on the consent agenda. Council member Crompton removed consent agenda items 3k and 3m. City Manager Glenn Brown and Assistant Director of Public Works and Director of BVSWMA Pete Caler clarified and answered questions on the consent agenda items. • 3k — Presentation, possible action and discussion on a funding agreement between Brazos Valley solid Waste Management (BVSWMA) and the United Way of the Brazos Valley in the amount of $50,000. • 3m — Presentation, possible action, and discussion regarding approval of an annual renewal of contract #05 -251 in an amount not to exceed $179,474 with Clean Harbors to provide Household Hazardous Waste collection services. Workshop Agenda Item No. 2 -- Presentation, possible action and discussion on a timetable for implementing a new capital improvements program. N.. City Council Workshop Meeting 10/11/07 Page 2 Director of Public Works Mark Smith illustrated factors pertaining to a timetable for implementing a new capital improvements program. Mr. Smith described the financial impact and recommended the adoption of the proposed timetable and asked Council to direct staff to proceed with the action plan for developing a new capital improvements program. After a brief discussion, the consensus of the City Council was to proceed with the projected timetable, action plan for developing a new capital improvements program and hold a bond election on Tuesday, November, 2008. Workshop Agenda Item No. 3 -- Presentation, possible action and discussion regarding a report of the results of Citizens Congress II- Neighbor to Neighbor, held on September 22, 2007. Community Relations Manager Peggy Calliham presented a summary of the results of Citizens Congress II held on September 22, 2007. Ms. Calliham demonstrated the neighborhood solutions, communications, connectedness, and the evaluation of the Citizens Congress II. No formal action was taken. Workshop Agenda Item No. 4 -- Presentation, possible action and discussion L regarding recent changes and guidance related to the Public Safety Interoperability �r Communications grant program. Director of IT Ben Roper presented a summary of the recent modifications in the grant strategy that recommends partnering with the Harris County Regional Radio system. Mr. Roper discussed the goals, funding, conceptual proposal statistics, timeline, risks and continuing tasks related to the grant application. The Council members directed staff to move forward with the grant and purse a leadership role. Workshop Agenda Item No. 5 -- Presentation, possible action and discussion regarding a report from the fraternal city in Spain. This item was removed by staff and will schedule on a future agenda. Workshop Agenda Item No. 6 -- Council Calendar a. Oct. 15 IGC Meeting, BVCOG office, noon b. Oct. 18 100` yr. celebration Bryan Coca -Cola, Hilton, 11:30 am c. Oct. 20 Kids Klub 20` Anniversary Party, Wolf Pen Creek Amphitheater d. Oct. 25 Council Workshop and Regular Meetings, 3:00 and 7:OOpm e. Oct. 26 TMPA Park site tour, 11:00 am City Council Workshop Meeting 10/11/07 Page 3 Cr' f. Nov. 3 Employee Awards Banquet, Hilton 6:00 pm g. Nov. 5 Council Workshop and Regular Meetings, 1:00 pm Council reviewed their upcoming events. Workshop Agenda Item No. 7 -- Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Council member Crompton requested a regular agenda item regarding the Council travel policy and the amounts of money that is allocated in the travel budget. Mayor Pro Tem Gay seconded the motion, which carried unanimously, 5 -0 FOR: White, Gay Crompton, Massey, Ruesink AGAINST: None ABSENT: McIlhaney, Scotti Council member Crompton requested a regular agenda item pertaining to a policy for sponsorship of tables at numerous events. Mayor Pro Tem Gay seconded the motion, which carried unanimously, 5 -0. t hr FOR: White, Gay Crompton, Massey, Ruesink AGAINST: None ABSENT: McIlhaney, Scotti Council member Crompton requested a workshop agenda item regarding the feasibly of a tree preservation ordinance. Council member Massey seconded the motion, which carried unanimously, 5 -0. FOR: White, Gay Crompton, Massey, Ruesink AGAINST: None ABSENT: McIlhaney, Scotti Workshop Agenda Item No. 8 -- Discussion, review and possible action regarding the following meetings: Arts Council Subcommittee of the Council, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Cemetery Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Transportation Committee, Wolf Pen Creek Oversight Committee, City Council Workshop Meeting 10/11/07 Page 4 Wolf Pen Creek TIF Board, Zoning Board of Adjustments Council member Ruesink presented a brief report regarding the Sister Cities program. Workshop Agenda Item No. 9 -- Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. At 4:34 p.m., Mayor White announced in open session that the City Council would convene into executive session pursuant to Section 551.071, and 551.072 of the Open Meeting Act, to seek the advice of our city attorney, and to consider the purchase of real property. Consultation with Attorney {Gov't Code Section 551.0711; The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney- client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney - client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Application with TCEQ in Westside /Highway 60 area, near Brushy Water Supply Corporation. Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District. Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) Sewer CCN request. Legal aspects of Water Well and possible purchase of or lease of another water site. Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station. Cause No. 06- 002318 -CV -272, 272 " Jud icial District Court, Brazos County, Texas, Taylor Kingsley v. City of College Station, Texas and Does 1 through 10, inclusive. Cause No. 485 -CC, County Court at Law No. 1, Brazos County, Texas, City of College Station v. David Allen Weber, et al. Bed & Banks Water Rights Discharge Permits for College Station and Bryan Cause No. 07- 001241 -CV -361, 361 Judicial District Court, Brazos County, TexasGregory A. & Agnes A. Ricks v. City of College Station Water CCN request Evaluation of City's legal options in regard to city funds provided to the Arts Council. Real Estate {Gov't Code Section 551.072 }; The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: City Council Workshop Meeting 10/11/07 Page 5 a. Land Acquisition regarding southwest portion of Northgate b. Land Acquisition for Greenways project Workshop Agenda Item No. 10 -- Action on executive session, or any workshop agenda item not completed or discussed in today's workshop meeting will be discussed in tonight's Regular Meeting if necessary. No action was taken. Workshop Agenda Item No. 11 -- Adjourn. Hearing no objections, the meeting adjourned at 5:40 p.m. on October 11, 2007. APPROVED: Mayor ATTEST: L Connie Hooks, City Secretary ( rim% Mayor CITY OF COLLEGE STATION Council members Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn Mcllhaney City Manager Chris Scotti Glenn Brown David Ruesink College Station City Council Workshop Meeting Sign In Sheet Thursday, October 11, 2007 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. , / 11. 2. e-r c k c I JO ✓I 12. 3. 13. 4. 14. 5. 15. 6. 16. 7. 17. 8. 18. 9. 19. 10. 20. ..