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Home My WebLink About12/04/2007 - Special Minutes City Council (....frff Mayor CITY OF COLLEGE STATION Council members Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn Mcllhaney City Manager Chris Scotti Glenn Brown David Ruesink *Minutes City Council Special Meeting Tuesday, December 04, 2007 at 2:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Mayor Pro Tem Gay, Council members Crompton, Massey, Mcllhaney, Scotti, Ruesink STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team Regular Agenda Item No. 1 -- Pledge of Allegiance, Invocation Hear visitors. Mayor White called the meeting to order at 2:00 p.m. Special Agenda Item No. 1 -- Presentation, possible action, and discussion regarding the 2008 Planning & Zoning Commission Plan of Work. Bob Cowell, AICP, Director of Planning and Development Services introduced this item. Commissioners Present: Marsha Sanford, John Nichols, Glenn Schroeder and Derek Dictson. John Nichols, Planning and Zoning Commissioners Chair opened the meeting at 2:03 p.m. He presented a brief overview of the 2008 Planning and Zoning Commission Plan of Work. No formal action was taken. The Planning and Zoning commission adjourned at 2:27 p.m. Special Agenda Item 2 -- Presentation, possible action and discussion on the performance progress and future plans of the Bryan /College Station Convention and Visitors Bureau. Director of Economic and Community Development David Gwin introduced this item. L Minutes Special Meeting 12 -04 -07 Page 2 L Barry Bigger, Executive Director of the Bryan/College Station Convention and Visitors Bureau presented a status report on its performance, progress, and future plans of the Bryan/College Station Convention and Visitors Bureau. No formal action was taken. Special Agenda Item No. 3 -- Presentation, possible action and discussion regarding proposed City Hall and Masterplan for Krenek Tap Road property. Deputy City Manager Terry Childers presented the following: an overview of policy options, a brief history of the project, City Hall conceptual plan and funding options. Mayor and Council members discussed the factors associated with the proposed City Hall and Master plan for Krenek Tap Road property. No formal action was taken. Special Agenda Item No. 4 -- presentation, possible action and discussion approving an ordinance amending Chapter 1 "General Provisions" of the Code of Ordinances by adding a new section establishing the Municipal Court in College Station, Texas as a Municipal Court of Record, providing for the term and appointment of a judge of the Municipal court of Record; and authorizing the City Manager or his designee to appoint a municipal court clerk. Municipal Court Judge Ed Spillane explained the purpose of the proposed ordinance. Staff recommended approval of the proposed ordinance establishing a municipal court of record in College Station. Mayor Pro Tem Gay moved approval of Ordinance No. 3024a amending Chapter 1 of the Code of Ordinances adding a new section establishing a Municipal Court of Record and authorizing the City Manager to appoint a municipal court clerk. Council member Massey seconded the motion, which carried unanimously, 7 -0. FOR: Gay, Massey, Mcllhaney, Crompton, White, Scotti, Ruesink AGAINST: None Special Agenda Item No. 5 -- Presentation, possible action, and discussion regarding Citizen Engagement Policy and the application of Community Problem solving Model in College Station. Item was removed by staff. Special Agenda Item No. 6 -- Presentation, possible action, and discussion regarding policies related to operations and events at the Wolf Pen Creek Amphitheater. L ,, Item introduced by Ric Ploeger, Asst. Director of Parks and Recreation. Minutes Special Meeting 12 -04 -07 Page 3 Recreation Superintendent Peter Lamont reviewed the proposed policy changes for operations of the Wolf Pen Creek Amphitheater. Council member Ruesink moved to approve the proposed guidelines for the amphitheater. Council member Gay seconded the motion which carried 5 -1. FOR: Ruesink, Gay, Scotti, White and Massey AGAINST: Crompton ABSENT: Mcllhaney Special Agenda Item No. 7 -- Presentation, possible action, and discussion regarding a resolution of the City Council of the City of College Station, Texas, approving and setting fees for Parks and Recreation activities and facilities. Item introduced by Ric Ploeger, Asst. Director of Parks and Recreation. Peter Lamont, Recreation Superintendent presented the annual review of user fees to determine direct costs, as well as local "market" rates for individual programs and facilities. Further, the Parks and Recreation Advisory Board established a departmental fee policy statement to provide guidance in the establishment of fees. Recommended additions: Lincoln Center Late Fee, Veterans Park Package Rental, Wolf Pen Creek Green Room and Plaza area. Council member Massey moved to approve the fee changes and the departmental fee policy, Council member Crompton seconded the motion, approved.6 -0. FOR: Massey, Gay, White, Crompton, Scotti and Ruesink AGAINST: None Special Agenda Item No. 8 -- Presentation, possible action and discussion regarding public input on capital roadway construction projects. Item removed by staff. Special Agenda Item No. 9 -- Presentation, possible action, and discussion on the Super Freeport Exemption. Chief Financial Officer Jeff Kersten explained that a Super Freeport is an exemption for goods that reside temporarily in house, within a City, while awaiting shipment to other location within or outside of Texas. The Super Freeport exemption can be described as a local option property tax exemption of the "opt out" variety. The exemption automatically applies to a city unless a city takes action to void the exemption. Council member Crompton moved to schedule a public hearing and adopt an ordinance Council member Massey seconded the motion which carried 6 -0 FOR: White, Massey, Crompton, Gay, Ruesink and Scotti Minutes Special Meeting 12 -04 -07 Page 4 AGAINST: None fir• ABSENT: Mcllhaney Special Agenda Item No. 10 -- Adjourn. Hearing no objections, the special meeting adjourned at 6:23 p.m. on Tuesday, December 4, 2007. PASSED and APPROVED this c2 day of F 2&&4tM/ 1 2008 APPROVED: i1■L• `d Mayor Ben White II ST: elit 1 11 - v y Secretary Connie Hooks (*. ff Mayor CITY OF COLLEGE STATION Council members Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn Mcllhaney City Manager Chris Scotti Glenn Brown David Ruesink College Station City Council Special Meeting Sign In Sheet Tuesday, December 4, 2007 at 2:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1 rato 11. r 2. 6 b� �c i sC,, 12. (1.4 3. 13. 4. 14. 5. 15. 6. 16. 7. 17. 8. 18. 9. 19. 10. 20. L