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Home My WebLink About01/24/2008 - Workshop Minutes City CouncilMayor Ben White Mayor Pro Tern Ron Gay City Manager Glenn Brown (*,. � - 41 " " CITY OF COLLEGE STATION Council members John Crompton James Massey Lynn McIlhaney Chris Scotti David Ruesink Minutes City Council Workshop Meeting Thursday January 24, 2008 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Mayor Pro Tern Gay, Council members Crompton, Massey, Scotti, Ruesink COUNCIL MEMBER ABSENT: McIlhaney STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team. Mayor Pro Tern Gay called the meeting to order at 3:00 p.m. Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on items listed on the consent agenda. No items where removed for discussion. Workshop Agenda Item No. 2 -- Presentation, possible action and discussion of TxDOT projects in the area. Introduced by Mark Smith, Director of Public Works. Brian Wood and Kim Soucek presented a brief overview of TxDOT projects in the College Station area. No formal action taken Workshop Agenda Item No. 3. -- Presentation, possible action, and discusstion regarding water conservation policy and strategies. Introduced by Dave Coleman, Water Services Director Workshop Agenda Meeting 1 -24 -08 Page 2 Mr. Coleman and Jennifer Nations provided a briefing regarding potential water conservation measures that could be implemented. Council concurred with the implementation of a water conservation program. Workshop Agenda Item No. 4 -- Presentation, possible action, and discussion regarding the City renewal procedures for annual contracts and multi -year agreements. Introduced by Cheryl Turney, Assistant Finance Director, C.P.M. Mrs. Tuney presented a summary of the City's current renewal procedures for annual contracts and other multi -year agreements. No formal action taken Workshop Agenda Item No 5 -- Presentation, possible action, and discussion regarding possible items to be discussed at the City Council's Mini - Retreat on March 5. Introduced by City Manager Glenn Brown City Manager Glenn Brown presented the following Retreat Agenda Items: 1. Implementation of Council's strategic plan through Departmental Business Plans 2. Visioning Exercise 3. City Center / Town Center Planning Exercise 4. Follow up on Departmental Focus Items identified at last summer's Council Retreat After a brief discussion Council coincided with Retreat Agenda Items #1 and #4. Workshop Agenda Item No. 6 -- Presentation, possible action, and discussion regarding an update on the status of the Comprehensive Plan update. Introduced by Bob Cowell, AICP, Director of Planning and Development Services Mr. Bob Cowell presented the update on the status of the Comprehensive Plan update. CPAC has completed the first phase of the update. No formal action taken Workshop Agenda Item No. 7 -- Presentation, possible action, and discussion to award Contract 08 -099 to HDR Engineers, Inc. in the amount of $203,300 to update the water and wastewater system master plans. Workshop Agenda Meeting 1 -24 -08 Page 3 Introduced by David Coleman, Director of Water Services Mr. David Coleman, Director of Water Services presented on updates on the water and wastewater system master plan. The master plans need to be updated to ensure our systems are in compliance with TCEQ regulations. After a brief discussion no formal action was taken Workshop Agenda Item No. 8 -- Council Calendar January 28 Evaluations of City Manager, City Attorney, City Secretary, City Hall, 6.00 pm January 29 Special Meeting Public Hearing on Annexation, Council Chambers 7:00 pm January 30 CIP Community Meeting, Pebble Creek Elementary Cafeteria, 7:00 pm February 4 Neighborhood Integrity Meeting Conference Center 9:00 am — 5:00 pm February 11 First Day to file for City Council positions Council reviewed their upcoming events Workshop Aizenda Item No. 9 -- Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Council Member Crompton requested an agenda item to review architectural design and landscape provisions for non - residential development and requested item be discussed jointly with Planning and Zoning Commission in a workshop agenda meeting. Council member Massey seconded the motion, which carried unanimously, 6 -0 Council Member Massey requested an agenda item regarding the follow -up of the building of the new elementary school south of Cypress Cove and the construction of Eagle Dr. Council discussed an agreed on meeting with the Transportation Department first and have the City Manager look into it. Workshop Agenda Item No. 10 -- Discussion, review and possible action regarding the following meetings: Arts Council Subcommittee of the Council, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Cemetery Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Transportation Committee, Wolf Pen Creek Oversight Committee, Workshop Agenda Meeting 1 -24 -08 Page 4 Wolf Pen Creek TIF Board, Zoning Board of Adjustments (Notice of Agendas posted on City Hall bulletin board). Council member Scotti reported new updates with the Research Valley Partnership and the Tips ground breaking. Council member Gay briefly discussed the updates on the Transportation Committee and I69. Council member Massey reported briefly on the January 22, 2008 meeting with the Intergovernmental Committee. Mayor White briefly reported on the Metropolitan Planning Organization meeting. Workshop Agenda Item No. 11 -- Executive Session: At 5:17 p.m., Mayor White announced in open session that the City Council would convene into executive session pursuant to Sections 551.071 and 551.086 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation, and economic development negotiations. Consultation with Attorney Gov't Code Section 551.071 1; The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney - client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney - client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply Corporation. Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District. Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) Sewer CCN request. Legal aspects of Water Well and possible purchase of or lease of another water site. Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station. Cause No. 06- 002318 -CV -272, 272 " Judicial District Court, Brazos County, Texas, Taylor Kingsley v. City of College Station, Texas and Does I through 10, inclusive. Cause No. 485 -CC, County Court at Law No. 1, Brazos County, Texas, City of College Station v. David Allen Weber, et al. Workshop Agenda Meeting 1 -24 -08 Page 5 Bed & Banks Water Rights Discharge Permits for College Station and Bryan Cause No. 07- 001241 -CV -361, 361 Judicial District Court, Brazos County, Texas Gregory A. & Agnes A. Ricks v. City of College Station Water CCN request Competitive Matter {Gov't Code Section 551.0861; action The City Council may deliberate, vote, or take final action on a competitive matter in closed session. The City Council must make a good faith determination, by majority vote of the City Council, that the matter is a Competitive Matter. A "Competitive Matter" is a utility- related matter that the City Council determines is related to the City of College Station's Electric Utility Competitive Activity, including commercial information, which if disclosed would give advantage to competitors or prospective competitors. The following is a general representation of the subject(s) to be considered as a competitive matter. a. Marketing and Strategy Plans for College Station Electric Utilities Workshop Agenda Item No. 12 -- Action on executive session, or any workshon agenda item not completed or discussed in today's workshop meeting will be discussed in tonight's Regular Meeting if necessary. Action on executive session, or any workshop agenda item not completed or discussed in today's workshop meeting will be discussed in tonight's Regular Meeting if necessary. Council returned from executive session. No formal action was taken Workshop Agenda Item No. 13 -- Adjourn Hearing no objections, Mayor White adjourned the meeting at 5:17 p.m. on Thursday, January 24, 2008. PASSED and APPROVED this 14 day of February 2008. APPROVED: Mayor Ben White OT EST City ecretary, Connie Hooks