HomeMy WebLinkAbout02/14/2008 - Workshop Minutes City CouncilMayor
Ben White
Mayor Pro Tem
Ron Gay
City Manager
Glenn Brown
4`
CITY OF COLLEGE STATION
Council members
John Crompton
James Massey
Lynn McIlhaney
Chris Scotti
David Ruesink
Minutes
City Council Workshop Meeting
Thursday February 14, 2008 at 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor White, Mayor Pro Tern Gay, Council
members Crompton, Massey, Scotti, Ruesink, McIlhaney
STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary
Hooks, Assistant City Secretary McNutt, Management Team.
Mayor White called meeting to order at 3:00 p.m.
Workshop Agenda Item No. 1 — Presentation, possible action, and discussion on
items listed on the consent agenda.
Items E and F were removed from discussion.
Council member Massey asked for clarification on consent agenda items C, I, and K.
Assistant Fire Chief Jon Mies briefly clarified Item C regarding fees increasing after five
years. He explained that original fees were not equivalent to existing cost of services.
Additional test fees have also increased.
City Engineer Alan Gibbs briefly explained the impact fees on item K.
Director of Public Works Mark Smith discussed the projects that have been identified
with funding issues by TXDOT.
Workshop Agenda Item No. 2 — Presentation, possible action, and discussion
regarding the proposed annexation of six areas being considered under the exempt
status and the associated service plan.
Introduced by Bob Cowell, AICP, Director of Planning and Development Services.
Minutes Workshop Council Meeting 2 -14 -08 Page 2
Assistant Director of Planning and Development Services presented a brief overview to
provide information on the proposed annexation of six areas and sought direction from
the City Council to proceed forward with designated areas for ordinance preparation.
Mayor White and Council expressed support of annexation for all of Area 1.
Mayor White and Council expressed support of annexation for all of Area 2.
Council member Crompton expressed support of annexation for all of Area 3.
Mayor White, Council members Massey, Ruesink, Scotti, & McIlhaney expressed
support of Area 3 with the exception of the areas shaded in red on the map displayed.
Council member Ruesink supported annexation for all of Area 4.
Mayor White, Council members Massey, Scotti, Crompton, & McIlhaney supported Area
4 with the exception of the area shaded as red on the map displayed.
Council member Gay did not support annexation for Area 4.
Mayor White and Council supported annexation for all of Area 5.
Mayor White and Council support annexation for all of Area 6.
Mayor White and Council recommended the City staff construct the annexation
ordinance and with these changes provide for an effective date of 30 days after adoption
of the ordinance.
Workshop Agenda Item No. 3 — Presentation, possible action, and discussion
regarding municipal cemetery operations.
Introduced by Warren Struss, Interim Director of Parks and Recreation.
Forestry Superintendent Ross Albright presented a discussion on four action items listed
on the Consent Agenda for the City Council meeting. He provided an update on the
construction bid and the setting of prices for the cemetery space sales in the Memorial
Cemetery. He highlighted points of interest in the InterLocal Agreement with TAMU for
the lease of 8.6 acres of the Memorial Cemetery site for grazing.
No formal action was taken.
Workshop Agenda Item No. 4 — Presentation, possible action, and discussion of the
Extension of Eagle Avenue so that it connects from CSISD property eastward to
Longmire.
Director of Public Works Mark Smith described the Eagle Avenue extension costs, the
funding options, project timeline, and design.
Mayor Pro Tern Gay moved to proceed forward with the construction of the Eagle
Avenue project. Council member Massey seconded the motion which carried 7 -0.
FOR: White, Ruesink, Gay, Scotti, Crompton, Massey and McIlhaney
AGAINST: None
Minutes Workshop Council Meeting 2 -14 -08 Page 3
Workshop Agenda Item No. 5 — Presentation, possible action, and discussion on a
report by the City Secretary on the verification process of Voter Registration Poll
Lists used during the May 12, 2007 and June 23, 2007 elections.
Connie Hooks, City Secretary introduced this item. Kristen Roe; Chief Voter Registrar
addressed the City Council about the voter registration process and the County's
responsibilities to update the voter records.
Council member Crompton explained the serious nature of accountability to ensure the
records reflect accurate data.
Kristen Roe agreed with Council member Crompton of the situation but explained the
software had been fixed for the 2008 elections and reassured him that the 2007 voting
count was separate from their count and it did not affect the 2007 elections.
No action was taken.
Workshop Agenda Item No. 6 -- Presentation, possible action and discussion
regarding community meetings held in January to gather public input about
possible capital proiects to consider.
Director of Public Works Mark Smith presented a summary of the public meetings held
in January regarding the capital projects bond package.
Workshop Agenda Item No. 7 -- Presentation, possible action and discussion
regarding appointment of Green College Station Technical Advisory Task Force.
Deputy City Manager Terry L. Childers asked the Council to provide the City Manager
with the direction to appoint a Task Force.
Council member Crompton moved to direct the City Manager to recommend nine or ten
names to the Technical Advisory Task force in addition to the standard application
process. Council member Mcllhaney seconded the motion which carried 7 -0.
FOR: White, Ruesink, Gay, McIlhaney, Massey, Crompton, Scotti
AGAINST: None
Workshop Agenda Item No. 8 — Council Calendar
February 11
First Day to file for City Council positions
February 12
Special P &Z meeting, 6:00 pm Council Chambers
February 13
Valley Park Center Opening, 11:30 pm
February 14
Workshop and Regular Meetings, 7:00 pm
February 19
IGC Meeting, 12:00 pm BVCOG offices may cancel
February 21
Chancellor's Reception, 6:30 pm
Minutes Workshop Council Meeting 2 -14 -08
Council reviewed their upcoming events.
Page 4
Workshop Agenda Item No. 9 — Presentation, possible action, and discussion on
future agenda items: A Council Member may inquire about a subject for which
notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a
proposal to place the subject on an agenda for a subsequent meeting.
Council member Scotti moved to add a workshop item to discuss the city's plan for ETJ
development and the options for incenting infill development. Council member
McIlhaney seconded the motion which carried 7 -0.
FOR: Scotti, White, Massey, McIlhaney, Gay, Ruesink and Crompton
AGAINST: None
Workshop Agenda Item No. 10 — Discussion, review and possible action regarding
the following meeting: Arts Council Subcommittee of the Council, Audit
Committee, Brazos County Health Dept., Brazos Valley Council of Governments,
Cemetery Committee, Design Review Board, Historic Preservation Committee,
Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief
Funding Review Committee, Library Committee, Metropolitan Planning
Organization, Outside Agency Funding Review, Parks and Recreation Board,
Planning and Zoning Commission, Sister City Association, TAMU Student Senate,
Research Valley Partnership, Regional Transportation Committee for Council of
Governments, Transportation Committee, Wolf Pen Creek Oversight Committee,
Wolf Pen Creek TIF Board, Zoning Board of Adjustments (Notice of Agendas
posted on City Hall Bulletin Board).
Council member Crompton — no report
Council member Massey — no report
Council member Ruesink — Funding related to technical issues for EOC
Council member Scotti — no report
Council member McIlhaney — Arts Council Board: Three agencies have sought Arts
Council funding.
Council member Gay — no report
Mayor White — reported on BVCOG meeting
Workshop Agenda Item No. 11 — Executive Session will immediately follows the
workshop meeting in the Administrative Conference Room.
At 5:46 p.m., Mayor White announced in open session that the City Council would
convene into executive session pursuant to Sections 551.071 and 551.087 of the Open
Meetings Act, to seek the advice of our attorney with respect to pending and
contemplated litigation, and economic development negotiations.
Minutes Workshop Council Meeting 2 -14 -08 Page 5
Consultation with Attorney {Gov't Code Section 551.071 The City Council may seek
advice from its attorney regarding a pending and contemplated litigation subject or
settlement offer or attorney - client privileged information. Litigation is an ongoing
process and questions may arise as to a litigation tactic or settlement offer, which needs
to be discussed with the City Council. Upon occasion the City Council may need
information from its attorney as to the status of a pending or contemplated litigation
subject or settlement offer or attorney- client privileged information. After executive
session discussion, any final action or vote taken will be in public. The following
subject(s) may be discussed:
Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply
Corporation.
Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston
Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility
District.
Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention
7/6/05)
Sewer CCN request.
Legal aspects of Water Well and possible purchase of or lease of another water site.
Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston
Division, JK Development v. College Station.
Cause No. 06- 002318 -CV -272, 272 " Judicial District Court, Brazos County, Texas,
Taylor Kingsley v. City of College Station, Texas and Does 1 through 10, inclusive.
Cause No. 485 -CC, County Court at Law No. 1, Brazos County, Texas, City of College
Station v. David Allen Weber, et al.
Bed & Banks Water Rights Discharge Permits for College Station and Bryan
Cause No. 07- 001241 -CV -361, 361 Judicial District Court, Brazos County, Texas
Gregory A. & Agnes A. Ricks v. City of College Station
Water CCN request
Economic Incentive Negotiations {Gov't Code Section 551.08713 possible action
The City Council may deliberate on commercial or financial information that the City
Council has received from a business prospected that the City Council seeks to have
locate, stay or expand in or near the city with which the City Council in conducting
economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or
vote taken will be in public. The following subject (s) may be discussed:
a. Hotel Conference Center
Workshop Agenda Item No. 12 — Action on executive session, or any workshop
agenda item not completed or discussed in today's workshop meeting will be
discussed in tonight's Regular Meeting if necessary.
Council concluded its executive session at 6:40 pm.
Minutes Workshop Council Meeting 2 -14 -08
No formal action taken.
Workshop Agenda Item No 13 — Adiourn.
The workshop meeting adjourned at the same time as the regular meeting.
PASSED and APPROVED this 28` day of February, 2008
Page 6
APPROVED:
Mayor Ben White