HomeMy WebLinkAbout03/13/2008 - Workshop Minutes City Council(*
Mayor
CITY OF COLLEGE STATION Councilmembers
Ben White
John Crompton
Mayor Pro Tem
James Massey
Ron Gay
Lynn McIlhaney
City Manager
Chris Scotti
Glenn Brown
David Ruesink
Minutes
City Council Workshop Meeting
Thursday, March 13, 2008 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor White, Mayor Pro Tern Gay, Council members
Crompton, Massey, Scotti, Ruesink, and McIlhaney
STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Deputy
City Secretary McNutt, Management Team.
Mayor White called meeting to order at 3:00 p.m.
Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on items listed
on the consent agenda.
No discussion needed.
Workshop Agenda Item No. 2 -- Presentation, possible action, and discussion regarding Phase
I construction costs for the Memorial Cemetery of College Station and the establishment of
the space price structure for the municipal cemetery system.
Introduced by Warren Struss, Interim Director of Parks and Recreation.
Ross Albrecht, Forestry / Urban Landscape Manager presented the Council bids received from the
construction of Phase 1 of the Memorial Cemetery of College Station and on the establishment of
space pricing for the municipal cemeteries. Asking for Council's; (1) Direction on resolution
awarding bid and approval of the construction contract (Contract No. #08116) with Acklam
Construction Company in the amount of $7,072,579.00 (Staff recommendation amount) for the
construction of Phase 1 of the Memorial Cemetery of College Station. (2) Direction on resolution
establishing the sale price of grave spaces in the College Station municipal cemeteries. Jeff Kersten
explained about the financial side of the cemetery project.
Quorum of Cemetery Advisory Committee present: Weldon Kruger, David Chester, Joe Wallace,
Randy Matson, Virginia Reece, James Batenhorst and Donald Braune.
Workshop Agenda Minutes 3/13/08 Page 2
Cemetery Advisory Committee called to order at 3:02 p.m.
Council expressed concern about the significant increase in cost of project since last status report.
Council discussed options to cover the indebtedness based on proforma presented by Chief
Financial Officer, Jeff Kersten.
A motion was made by Mayor Pro tem Gay to approve the bid from Acklam Construction Company
in the amount of $7,072,579.00 and change the cost of grave spaces to $2000.00 in the Aggie Field
of Honor. Seconded by Council member Mcllhaney. Mayor Pro Tern Gay explained the
importance of covering the project increases and this motion allows additional revenue. Council
member McIlhaney concurred.
Council members Massey, Crompton, Scotti agreed with the motion on the floor for the bid award.
Each voiced concerns about increasing grave space fees.
City Manager Brown reminded the City Council that the City Council would establish the fees by
resolution at its next meeting on March 27.
Staff was directed to review proforma based on different price allocations.
An amended motion was made by Mayor Pro Tern Gay to approve the bid from Acklam
Construction Company in the amount of $7,072,579.00. Seconded by Council member McIlhaney
which carried 6 -1.
FOR: Mayor White, Gay, Crompton, McIlhaney, Scotti, and Ruesink
AGAINST: Massey
Cemetery Advisory Commission adjourned the meeting at 3:57 p.m.
Workshop Agenda Item No. 5 -- Presentation, possible action and discussion regarding the
progress of the CIP Citizen Advisory Committee's work to recommend a prioritized list of
proiects that can be funded with General Obligation Bond funds.
Introduced by Mark Smith, Director of Public Works.
Brian Bochner, Chairman of CIP Committee presented a brief overview of the status report. The
Citizen Advisory Committee has begun a series of meetings with the aim of developing a
recommended prioritized list of projects for Council to consider to be placed before the voters in a
bond election in November 2008. Brian Bochner requested Council's strategic plans and priorities.
Council emphasized that Transportation projects were their highest priority. No formal action
taken.
Workshop Agenda Item No. 3 -- Presentation, possible action and discussion on the timeline
and current work being conducted toward the completion of the Community. Emergency
Operation Center.
Workshop Agenda Minutes 3/13/08 Page 3
Introduced by Robert Alley, Fire Chief. (Jon Mies, Assistant Fire Chief)
Brian Hilton, Emergency Management Officer presented an overview of the Community
Emergency Operation Center project. He stated that this project was a result of the leadership and
direction that was provided by the Intergovernmental Committee. Staff asked for direction from the
City Council on a potential long term solution to the Community Emergency Operations Center.
Council's direction was to direct staff to continue to move forward with the Community Emergency
Operation Center project.
No formal action taken.
Workshop Agenda Item No. 4 -- Presentation, possible action, and discussion regarding the
City's efforts to further affordable housing.
David Gwin, Director of Economic and Community Development briefly explained the City's
affordable housing programs, accomplishments, future direction and ready to provide input on the
overall direction of these efforts. EDC oversees a number of programs to promote and develop safe
and affordable housing for lower income residents of College Station. The impact these programs
have made on the lives of citizens and the changes that have occurred in the neighborhoods are
impacted by these activities.
Items discussed: Housing Stock, Affordable Housing, Future Direction, Housing Infrastructure,
Housing environment, Programming Parameters, Housing Programs and Activities, Affordable
Housing, Tenant Base Rental Assistance, Down Payment Assistance, Minor Home Repair, Optional
Relocation Program, Recommended Modifications, New Construction, Programming Commonality,
HFH — New Construction Program, Future Direction.
Council requested to receive more information at a later date.
No formal action taken.
Workshop Agenda Item No. 6 -- Presentation, possible action, and discussion regarding and
update of the Washington, D.C. trip taken in February included issues such as transportation
and economic development.
Introduced by Terry Childers, Deputy City Manager.
Mayor White presented information from the Washington, D.C. trip. Accompanying him was
Mayor Pro Tern Gay, Council member Scotti and Deputy City Manager Terry Childers.
A motion was made by Mayor Pro Tern Gay to approve a condolence resolution to present to
Congressman Edwards. Seconded by Council member Scotti which carried 7 -0.
FOR: Mayor White, Massey, Gay, Crompton, Ruesink, Scotti, and McIlhaney
AGAINST: None
Workshop Agenda Minutes 3/13/08
Page 4
Workshop Agenda Item No. 7 -- Council Calendar
March 17 IGC Meeting, BVCOG office, noon — 1:30 pm
March 18 Transportation Committee, Adm. Conference Room, 4:30 pm
March 21 City offices closed, Good Friday
March 26 Police Dept. Annual Employee Banquet, Pebble Creek, 6:30 pm
March 27 Council Workshop and Regular Meetings, 3:00 pm and 7:00 pm
March 31 Citizen University, Mayor /Council Council Chambers, 5:30 pm — 7:30 pm
April 2 Annual Picnic, Interfaith Dialogue, City Hall, 11:30 am
Addition to Council Calendar:
-March 17
IGS meeting at the BVGOG at 1200 pm
-April 2
Reception Julie O'Connor 3:00 to 5:00 pm
-April 3
Reception for candidates at the Hilton
-April 10
Council agreed to change Workshop meeting to 2:30 pm
Workshop Aizenda Item No. 8 -- Presentation, possible action, and discussion on future
agenda items: A Council Member may inquire about a subiect for which notice has not been
given. A statement of specific factual information or the recitation of existing policy may be
Lyiven. Anv deliberation shall be limited to a proposal to place the subiect on an agenda for a
subsequent meeting.
No items came to the table.
Workshop Agenda Item No. 9 -- Discussion, review and possible action regarding the
following meetings: Arts Council Subcommittee of the Council, Audit Committee, Brazos
County Health Dept., Brazos Valley Council of Governments, Cemetery. Committee, Design
Review Board, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee,
Metropolitan Planning Organization, National League of Cities, Outside Agency Funding
Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City
Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation
Committee for Council of Governments, Texas Municipal League, Transportation
Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board
of Adiustments (Notice of Agendas posted on City Hall bulletin board).
Workshop Agenda Item No. 9 -- Exe cutive Session will immediately follow the workshop
meeting in the Administrative Conference Room.
No reports made.
Workshop Agenda Item No. 10 — Executive Session will immediatelv follow the worksho
meeting in the Administrative Conference Room.
Mayor White announced that the City Council would convene into executive session at 5:50 pm
pursuant to Section 551.071 of the Open Meetings Act to seek the advice of our City Attorney.
Consultation with Attorney {Gov't Code Section 551.0711, possible action. The City Council may
seek advice from its attorney regarding a pending and contemplated litigation subject or settlement
offer or attorney- client privileged information. Litigation is an ongoing process and questions may
arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council.
Workshop Agenda Minutes 3/13/08 Page 5
Upon occasion the City Council may need information from its attorney as to the status of a pending
or contemplated litigation subject or settlement offer or attorney - client privileged information.
After executive session discussion, any final action or vote taken will be in public. The following
subject(s) may be discussed:
a. Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply
Corporation.
b. Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston
Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility
District.
c. Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention
7/6/05)
d. Sewer CCN request.
e. Legal aspects of Water Well and possible purchase of or lease of another water site.
f. Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston
Division, JK Development v. College Station.
g. Cause No. 06- 002318 -CV -272, 272 Judicial District Court, Brazos County, Texas, Taylor
Kingsley v. City of College Station, Texas and Does 1 through 10, inclusive.
h. Cause No. 485 -CC, County Court at Law No. 1, Brazos County, Texas, City of College
Station v. David Allen Weber, et al.
i. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
j. Cause No. 07- 001241 -CV -361, 361 Judicial District Court, Brazos County, Texas
Gregory A. & Agnes A. Ricks v. City of College Station
k. Water CCN request
Workshop A enda Item No. 11 -- Action on executive session or any workshop a enda item
not completed or discussed in today's workshop meeting will be discussed in tonight's Re
Meeting if necessary.
No formal action taken.
Workshop Agenda Item No. 12 -- Adiourn.
The workshop meeting adjourned at the same time as the regular meeting.
PASSED and APPROVED, this 27` day of March 2008.
APPROVED:
Mayor Ben White
11� TEST
v
City Secretary, Connie Hooks