HomeMy WebLinkAbout05/08/2008 - Workshop Minutes City CouncilMayor
Ben White
Mayor Pro Tem
Ron Gay
City Manager
Glenn Brown
CITY 01' COLLEGE STxrioN
Minutes
City Council Workshop Meeting
Thursday, May 8, 2008 at 3:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
Councilmembers
John Crompton
James Massey
Lynn Mcllhaney
Chris Scotti
David Ruesink
COUNCIL MEMBERS PRESENT: Mayor White, Mayor Pro Tem Gay, Council members Crompton,
Ruesink, Scotti, Massey, Mcllhaney
STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Deputy City
Secretary McNutt, Management Team
Mayor White called meeting to order at 3:00 p.m.
Workshop Agenda Item No. 1 -- Presentation. possible action, and discussion on items listed on the
consent agenda.
Council member Mcllhaney inquired about the language in the resolution Consent Agenda Item 2c related
to wording of public involvement in roadways capital improvement project.
Council member Ruesink inquired about the Consent Agenda Item 2e, terminating a Professional Services
Contract with Hidell Associates — Architects for the design of the improvements necessary to complete
the second floor of the Municipal Court Building.
Workshop Agenda Item No. 2 -- Presentation, possible action, and discussion relating to receiving
the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year
ended September 30, 2007.
Introduced by Jeff Kersten, Chief Financial Officer.
Tom Wallis of Ingram Wallis & Co. presented a brief overview of the finding and results of the fiscal year
2007 audit. Mr. Wallis also spoke about the 2007 CAFR.
A motion was made by Mayor Pro Tem Gay to accept the 2007 Audit report and the CAFR. Seconded by
Council member Mcllhaney which carried 7-0.
FOR: Mayor White, Gay, Massey, Scotti, Crompton, Ruesink and Mcllhaney
AGAINST: None
Council Workshop Minutes Thursday, May 08, 2008 Page 2
Workshop Agenda Item No. 3 -- Presentation and discussion on the performance, progress and
future plans of the Bryan /College Station Convention and Visitors Bureau (B /CSCVB).
Introduced by David Gwin, Director of Economic and Community Development.
Mr. Barry Biggar, CVB Executive Director presented an overview of the performance, progress and
future plans of the Bryan/College Station Convention and Visitors Bureau. He thanked the current board
members and city staff for all their efforts toward a successful year. Steven Moore, College Station
representative on the Board, was present in the audience.
No formal action was taken.
Workshop Agenda Item No. 4 -- Presentation, possible action, and discussion regarding current
status of the Brazos Vallev Wide Area Communications System and development of the governance
agreement.
IT Director Ben Roper presented an overview of the Brazos Valley Wide Area Communications Systems,
the development of the InterLocal Agreement, its effect on the City's radio system replacement and the
City of College Station participation level is 35.74.
Council discussed the Governing Board Composition.
No formal action was taken.
Workshop Agenda Item No. 5 -- Presentation, possible action, and discussion regarding possible
items to be discussed at the City Council's annual summer retreat.
City Manager Glenn Brown presented the dates scheduled for the annual Council Strategic Planning
Retreat. The sessions will be held on June 30 and July 1, 2008 at the Marriott Conference Center in Sugar
Land, Texas. Council concurred.
No formal action was taken.
Workshop Agenda Item No. 6 -- Council Calendar.
May 10
City General Election
May 12 -15
BCS Chamber of Commerce Annual Washington DC Trip
May 13
2008 Hospitality Celebration, 12:00 pm
May 14
Law Enforcement Memorial Service, 12:00 pm
May 19
Canvass of Election, 9:00 am
May 19
IGC Meeting at BVCOG, 12:00 pm
May 20
Council Transportation Committee Meeting, 4:30 pm
May 20
CPAC Meeting, CS Conference Center, 6:00 pm
May 22
Council Workshop /Regular Meeting 3:00 pm and 7:00 pm
Workshop Agenda Item No. 7 -- Presentation, possible action, and discussion on future agenda
items: A Council Member may inquire about a subiect for which notice has not been given. A
Traditional Values, Progressive Thinking
!n the Research Valley
Council Workshop Minutes Thursday, May 08, 2008 Page 3
statement of specific factual information or the recitation of existing policy may be given. Any
deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent
meeting.
No items were suggested by Council.
Workshop Agenda Item No. 8 -- Discussion, review and possible action regarding the following
meetings: Arts Council Subcommittee of the Council, Audit Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Cemetery Committee, Design Review Board,
Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee,
Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization,
National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning
and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley
Partnership, Regional Transportation Committee for Council of Governments, Texas Municipal
League, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF
Board, Zoning Board of Adjustments (Notice of Agendas posted on City Hall bulletin board).
Council member Ruesink mentioned the ongoing activities of Sister Cities Association.
Workshop Agenda Item No. 9 -- Executive Session will immediately follow the workshop meeting in
the Administrative Conference Room.
Consultation with Attorney {Gov't Code Section 551.0711; possible action. The City Council maw
advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or
attorney- client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney- client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Application with TCEQ in Westside /Highway 60 area, near Brushy Water Supply Corporation.
b. Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston Division,
College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District.
c. Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05)
d. Sewer CCN request.
e. Legal aspects of Water Well and possible purchase of or lease of another water site.
f. Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston Division,
JK Development v. College Station.
g. Cause No. 06- 002318 -CV -272, 272 Judicial District Court, Brazos County, Texas, Taylor
Kingsley v. City of College Station, Texas and Does 1 through 10, inclusive.
h. Cause No. 485 -CC, County Court at Law No. 1, Brazos County, Texas, City of College Station V.
David Allen Weber, et al.
i. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
j. Cause No. 07- 001241 -CV -361, 361" Judicial District Court, Brazos County, Texas
Gregory A. & Agnes A. Ricks v. City of College Station
k. Water CCN request
Traditional Values, Progressive Thinking
In the Research Valley
Council Workshop Minutes Thursday, May 08, 2008
Page 4
Legal issues and advice on Brazos Valley Solid Waste Management Agency Contract, on
proposed Methane Gas Contract, on proposed Franchise with City of Bryan for B.T.U. Electric, on
proposed easement and pole use for College Station electric line, and update on legal proceedings
for Grimes County Landfill site and on contract for site acquisitions.
Real Estate {Gov't Code Section 551.0721; The City Council may deliberate the purchase, exchange,
lease or value of real property if deliberation in an open meeting would have a detrimental effect on the
position of the City in negotiations with a third person. After executive session discussion, any final
action or vote taken will be in public. The following subject (s) may be discussed:
a. Property Acquisition in the Northern Portion of Northgate
Economic Incentive Negotiations {Gov't Code Section 551.0871; action The City Council may
deliberate on commercial or financial information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City
Council in conducting economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or vote taken will
be in public. The following subject(s) may be discussed:
a. Hotel and Conference Center
Workshop Agenda Item No. 10 -- Action on executive session, or any workshop agenda item not
completed or discussed in today's workshop meeting will be discussed in tonight's Regular Meeting
if necessary.
No formal action was taken.
Workshop Agenda Item No. 11 -- Adjourn.
The workshop meeting adjourned at the same time as the regular meeting.
PASSED and APPROVED, this 22 " day of May 2008.
EST
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ttry'S&,;et;ryTdn Hooks
APPROVED:
Mayor Ben White
Traditional Values, Progressive Thinking
In the Research Valley