HomeMy WebLinkAbout05/22/2008 - Workshop Minutes City CouncilMayor CITY OF COLLEGE STATION
Ben White
City Manager
Glenn Brown
Minutes
City Council Workshop Meeting
Thursday, May 22, 2008 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
Councilmembers
John Crompton
James Massey
Dennis Maloney
Lynn McIlhaney
Lawrence Stewart
David Ruesink
COUNCIL MEMBERS PRESENT: Mayor White, Council members Crompton, Massey, Maloney,
Mcilhaney, Stewart and Ruesink
STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., Deputy City Secretary McNutt,
Management Team
Mayor White called meeting to order at 3:00 p.m.
Workshop Item No. 1 -- Presentation, possible action, and discussion on items listed on the consent
agenda.
No discussion was held.
Workshop Item No. 2 -- Presentation and discussion on the performance, progress and future plans
of the Research Valley Partnership (RVP).
Introduced by David Gwin, Director of Economic and Community Development.
Todd McDaniel, President and CEO of the RVP presented Council an overview of the RVP's
performance, programs and future plans. He introduced the RVP board members.
Kenny Mallard, chair of RVP
James Lancaster, RVIC
Susan Vestal, Marketing (consultant)
Bob Malaise, Vice President of Economic Development Services
Chuck Martinez, Director of Innovation
Misty Boone, Director of Business Development
James Lancaster presented a report about the Research Valley Innovation Center.
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Thursday, May 22, 2008 Page 4
Marketing Consultant Susan Vestal presented the awareness and marketing program.
Bob Malaise, Vice President of Economic Development Services presented the Annual Review.
No action was taken.
Workshop Item No. 3 -- Presentation, possible action and discussion on the Fiscal Year 2008 -2009
budget overview and parameters, and Fiscal Year 2008 -2009 budget calendar.
Jeff Kersten, Chief Financial Officer presented an overview of some of the key parameters used to
prepare the annual budget:
Key Parameters
-Strategic Planning
- Fiscal & Budgetary Policies
-Key Budget Issues
Mr. Kersten also presented Council a proposed budget calendar for the Fiscal ear 2008 -2009 budget
process that will outline the key budget dates between now and October 0 that will need to be met in
order to get the budget reviewed and adopted.
A motion was made by Council member Crompton to discontinue funding outside agencies and start a
new policy and seconded by Council member Stewart. Harvey Cargill, City Attorney explained to
Council how this discussion on funding outside agencies needs to be discussed in an upcoming workshop.
Council member Crompton withdrew his motion and Council member Stewart withdrew his second to
discuss item on an upcoming workshop.
Workshop Item No. 5 -- Presentation, discussion, and possible action on a Professional Services
Contract with Brown Reynolds Watford Architects, Inc. (BRW, Inc.), in the amount of $195,500.00,
for the design of the Municipal Court Building Renovations project.
Chuck Gilman, Director of Capital Projects presented a brief overview of the Municipal Court Building
Renovations project which will finish out the second floor of the Municipal Court Building and renovate
the first floor to increase the lobby capacity. Staff has requested Council's approval of the Professional
Services Contract with BRW, Inc. for the conceptual, preliminary, and final design of the Municipal
Court Building Renovations project.
Workshop Item No. 6 -- Presentation, discussion, and possible action on a Construction Manager at
Risk Contract with JaCody, Inc. in the amount of $1,744,200, for the construction of the Municipal
Court Building Renovations project.
Chuck Gilman, Director of Capital Projects presented Council the design of the improvements, selection
of building systems, cost estimating, value engineering, and scheduling during the preconstruction phase
enabling the City of College Station to construct the Municipal Court Building Renovations Project. Staff
requested approval of the Construction Manager -at -Risk Contract between the City of College Station and
JaCody, Inc. which guaranteed Maximum Price (GMP) that is less than or equal to $1,744,200.
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Thursday, May 22, 2008 Page 4
A motion was made by Council member Massey to approve BRW, Inc. bid for Professional Services
Contract and JaCody, Inc .'s bid for CMAR Contract. Seconded by Council member McIlhaney which
carried 7 -0.
FOR: Mayor White, Crompton, Massey, Maloney, McIlhaney, Stewart and Ruesink
AGAINST: None
Workshop Item No. 7 -- Presentation, possible action, and discussion regarding a resolution
awarding a professional services contract for the design of the Water Reclamation Proiect to
Lockwood, Andrews & Newnam, Inc. in an amount not to exceed $80,860.00.
Chuck Gilman, Director of Capital Projects presented Council a contract for the engineering study for a
water reclamation project, to provide reclaimed water from the Carters Creek Wastewater Treatment Plant
for irrigation water for the Veterans Park and Athletic Complex. Staff requested Council approve the
resolution and award the professional services contract to Lockwood, Andrews & Newnam, Inc.
A motion was made by Council member Maloney to approve Resolution No. 5- 22 -08 -07 selecting
Lockwood, Andrews & Newnam, Inc. as the Professional Contractor for the water reclamation project
and seconded by Council member Crompton which carried 7 -0.
FOR: Mayor White, Crompton, Massey, Maloney, McIlhaney, Stewart and Ruesink
AGAINST: None
Workshop Item No. 4 -- Presentation, possible action, and discussion regarding fees associated with
the acceptance of credit cards.
Introduced by Jeff Kersten, Chief Financial Officer.
Cheryl Turney, Assistant Director of Fiscal Services presented an overview of accepting credit card
payments for all City Services. She included the history of credit car processes. Staff recommended the
City continue paying for associated credit card fees not to exceed $1,000,000.
Council concurred with staff's recommendation.
Workshop Item No. 8 -- Council Calendars
Council reviewed the upcoming events and meetings.
Workshop Item No. 9 -- Presentation, possible action, and discussion on future agenda items: A
Council Member may inquire about a subject for which notice has not been given. A statement of
specific factual information or there citation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
A motion was made by Council member Crompton to revisit unfinished items from past council meetings:
June 12 Regular Traffic Impact Analysis: Seconded by Council member McIlhaney.
June 12 Regular Growth Management: Seconded by Council member Maloney.
June 12 Workshop Traffic Impact fees: Seconded by Council member Stewart.
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Thursday, May 22, 2008
Page 4
June 12 Regular CPAC Attendance & Appointments: Seconded by Council member Maloney.
June 26 Regular Zero -Rise in Floodplain Development: Seconded by Council member Stewart.
July 24 Workshop Briefing on Landscape Projects (Wellborn Rd, Barron Rd, Partnership w/ KBB
along Texas Avenue: Seconded by Council member Ruesink.
August 28 Workshop Review Parkland Dedication Fees: Seconded by Council member Ruesink.
A motion was made by Council member Maloney to revisit unfinished item:
July 24 Workshop Sign Ordinance Comparison: Seconded by Council member Massey.
All Council approved the requested items for future agendas.
FOR: Mayor White, Crompton, Massey, Maloney, McIlhaney, Stewart and Ruesink
AGAINST: None
Workshop Agenda Item No. 10 -- Discussion, review and possible action regarding the following
meetings: Arts Council Subcommittee of the Council, Audit Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Brazos Valley Area Wide Communications Team,
Cemetery Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue
Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Library
Committee, Metropolitan Planning Organization, National League of Cities, Outside Agency
Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City
Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation
Committee for Council of Governments, Texas Municipal League, Transportation Committee, Wolf
Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments
(Notice of Agendas posted on City Hall bulletin board).
Council member Ruesink Sister Cities
Council member McIlhaney Arts Council
Mayor White Legislative Committee for Annexation and Imminent Domain
Council member Massey Brazos Valley Wide Area Communication and Regional Transportation
Committee for Council of Governments
Workshop Item No. 11 -- Executive Session will immediately follow the workshop meeting in the
Administrative Conference Room.
Mayor White announced that the City Council would convene into executive session pursuant to Sections
551.071, 551.072, 551.086, and 551.087 of the Open Meetings act, to seek the advice of the attorney, to
consider the purchase of real property, economic development negotiations, and competitive matters.
Consultation with Attorney {Gov't Code Section 551.0711; possible action. The City Council may seek
advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or
attorney - client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney- client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Application with TCEQ in Westside /Highway 60 area, near Brushy Water Supply Corporation.
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Thursday, May 22, 2008 Page 4
b. Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston Division,
College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District.
c. Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05)
d. Sewer CCN request.
e. Legal aspects of Water Well and possible purchase of or lease of another water site.
f. Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston Division, 1K
Development v. College Station.
g. Cause No. 06- 002318 -CV -272, 272 " Judicial District Court, Brazos County, Texas, Taylor Kingsley
v. City of College Station, Texas and Does 1 through 10, inclusive.
h. Cause No. 485 -CC, County Court at Law No. 1, Brazos County, Texas, City of College Station v.
David Allen Weber, et al.
i. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
j. Cause No. 07- 001241 -CV -361, 361" Judicial District Court, Brazos County, Texas
Gregory A. & Agnes A. Ricks v. City of College Station
k. Water CCN request
1. Legal issues and advice on Brazos Valley Solid Waste Management Agency Contract, on proposed
Franchise with City of Bryan for B.T.U. Electric, on proposed easement and pole use for College
Station electric line, and update on legal proceedings for Grimes County Landfill site and on contract
for site acquisitions.
Real Estate {Gov't Code Section 551.0721; The City Council may deliberate the purchase, exchange,
lease or value of real property if deliberation in an open meeting would have a detrimental effect on the
position of the City in negotiations with a third person. After executive session discussion, any final
action or vote taken will be in public. The following subject(s) may be discussed:
a. Targeted Mixed Use Project
Competitive Matter Jov't Code Section 551.0861; possible action The City Council may deliberate,
vote, or take final action on a competitive matter in closed session. The City Council must make a good
faith determination, by majority vote of the City Council, that the matter is a Competitive Matter. A
"Competitive Matter" is a utility - related matter that the City Council determines is related to the City of
College Station's Electric Utility Competitive Activity, including commercial information, which if
disclosed would give advantage to competitors or prospective competitors. The following is a general
representation of the subject(s) to be considered as a competitive matter.
a. Marketing Strategy Plans for College Station Electric Utilities.
Economic Incentive Negotiations {Gov't Code Section 551.0871; possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City
Council in conducting economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or vote taken will
be in public. The following subject(s) may be discussed:
a. Hotel and Conference Center
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Thursday, May 22, 2008 Page 4
Workshop Agenda Item No 12 -- Action on executive session, or any workshop agenda item not
completed or discussed in today's workshop meeting will be discussed in tonight's Regular Meeting
if necessary.
Refer to the end of the Regular Minutes for any action taken.
Workshop Agenda Item No. 13 -- Adiourn.
The workshop meeting adjourned at the same time as the regular meeting.
PASSED and APPROVED this 12` of June 2008.
APPRO
Mayor Ben White
ST:
City Secretary, Connie Hooks