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Home My WebLink About02/28/2008 - Workshop Minutes City CouncilMayor Ben White Mayor Pro Tem Ron Gay City Manager Glenn Brown (*.. � 0 r" CITY OF COLLEGE STATION Council members John Crompton James Massey Lynn McIlhaney Chris Scotti David Ruesink Minutes City Council Workshop Meeting Thursday February 28, 2008 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Mayor Pro Tern Gay, Council members Crompton, Massey, Scotti, Ruesink, McIlhaney STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Deputy City Secretary McNutt, Management Team. Mayor White Called meeting to order at 3:00 p.m. Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on items listed on the consent agenda. No discussion was held Workshop Agenda Item No. 2 -- Presentation,. possible action and discussion on an update of the city's Red Light Camera Program and approval of a citizen replacement for the Red Light Camera Citizen Advisory Committee. Introduced by Mark Smith, Director of Public Works Troy Rother, Assistant City Engineer, presented to the council agendas to provide an update on the city's red light camera program, including the distribution of funds to regional trauma centers A motion was made by Council member Crompton to appoint Charles Rognon to the Red Light Enforcement Citizen Advisory Committee. Seconded by Council member Massey which carried 5 -0 FOR: Mayor White, Massey, Crompton, McIlhaney, and Ruesink AGAINST: None Absent: Mayor Pro Tern Gay and Council member Scotti Workshop Minutes 2 -28 -08 Page 2 Workshop Agenda Item No. 3 -- Presentation, possible action, and discussion regarding trends for next year's legislative session and beginning the process of creating the City's 2009 State Legislative Action Plan. Mayor Pro Tern Gay arrived to the meeting Introduced by Kathy Merrill, Assistant City Manager Dan Shelley, City's State Legislative Lobbyist presented updates to the Council on expected legislative trends for the 2009 session, affecting Texas Municipalities. No formal action taken Workshop Agenda Item No. 5 -- Presentation, possible action, and discussion regarding growth management including the Comprehensive Plan, regulations in the ETJ, and infill practices. Bob Cowell, AICP, Director of Planning and Development Services presented to the council an update on staff's recent activities in an effort to implement Council's direction regarding growth management and to seek additional direction from the Council. Bob Cowell briefly discussed the recommendations on how this discussion is incorporated into the Comprehensive Plan Updates, the content and timeline for proposed UDO and Subdivision Regulations amendments, citizen and stakeholder engagement, and efforts at promoting infill development within the City. Recommendation 1. Proceed w/ 20 acres, etc. — Could be delivered March 27 2. Send discussion to CPAC — Immediate delivery 3. Proceed w/ limited scope and CPAC — Could be delivered March 27 4. Other options Council member Scotti arrived at 4:00 p.m. A motion was made by Mayor Pro Tern Gay to send growth management issues for the comprehensive plan back to CPAC. Seconded by Council member McIlhaney which carried 4 -3. FOR: Mayor White, Gay, McIlhaney, and Scotti AGAINST: Massey, Crompton, and Ruesink Workshop Agenda Item No. 6 -- Presentation, possible action, and discussion on an ordinance amending Chapter 12 of the City of College Station Code of Ordinances, Unified Development Ordinance Section 7.9.B.6 (Traffic Impact Analysis), Section 7.9.H (Submittal Requirements) and adding Section 7.12 (Traffic Impact Analysis). Bob Cowell, AICP, Director of Planning and Development Services presented an overview of the UDO amendment pending on the Regular Agenda regarding traffic Workshop Minutes 2 -28 -08 Page 3 impact analysis. Recommendation to approve the amendment to the UDO to incorporate the proposed TIA language as requested by the Council and as recommended for approval by the P &Z Commission. Proposed Ordinance •Incorporates existing TIA ordinance language •Establishes standardized trip generation rates for Rezoning TIA's •Requires neighborhood street analysis in some instances No formal action taken Workshop Agenda Item No. 4 -- Presentation, possible action, and discussion concerning the City Internal Auditor's Purchasing Card Audit Report. Ty Elliott, City Internal Auditor presented a brief overview of the audit findings on the purchasing card program; including ten audit recommendations. Mr. Elliott emphasized that the recommendations would strengthen internal controls to help ensure the future success of the purchasing card program. A motion was made by Mayor Pro Tem Gay to approve the audit report as presented. Seconded by Council member McIlhaney which carried 7 -0. FOR: Mayor White, Gay, Massey, Crompton, Ruesink, Scotti, and McIlhaney AGAINST: None Workshop Agenda Item No. 7 -- Presentation, possible action, and discussion concerning the 2005 Bike Loop project preliminary design. Introduced by Mark Smith, Director of Public Works Chuck Gilliam, Capital Improvement Director briefly discussed the 2005 Bike Loop project preliminary design. This project included several projects that will benefit pedestrians and the biking community, including Phase III of the College Station Bike Loop Project, the Bee Creek crossing, and Longmire Drive Pedestrian Improvements. Direction was given for staff to refer to record archives on the public hearings for this project. A motion was made by Mayor Pro Tern Gay to move forward with the 2005 Bike Loop project. Motion died for lack of second. Workshop Agenda Item No. 8 -- Council Calendar. Council reviewed their upcoming events Workshop Agenda Item No. 9 -- Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subiect for which notice has not been given. A statement of specific factual information or the Workshop Minutes 2 -28 -08 Page 4 recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. No future item requests. Workshop Agenda Item No. 10 -- Discussion, review and possible action regarding the following meeting: Arts Council Subcommittee of the Council, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Cemetery Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments (Notice of Agendas posted on City Hall Bulletin Board). No reports made. Workshop Agenda Item No. 11 -- Executive Session will immediately follows the workshop meeting in the Administrative Conference Room. At 5:46 p.m., Mayor White announced in open session that the City Council would convene into executive session pursuant to Sections 551.071 and 551.087 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation, and economic development negotiations. Consultation with Attorney {Gov't Code Section 551.0711; The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney - client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney - client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Application with TCEQ in Westside/Highway 60 area, near Brushy Water Supply Corporation. Civil Action No. H -04 -4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District. Cause No. GN- 502012, Travis County, TMPA v. PUC (College Station filed Intervention 7/6/05) Sewer CCN request. Workshop Minutes 2 -28 -08 Page 5 Legal aspects of Water Well and possible purchase of or lease of another water site. Civil Action No. H -04 -3876, U.S. District Court, Southern District of Texas, Houston Division, JK Development v. College Station. Cause No. 06- 002318 -CV -272, 272 " Judicial District Court, Brazos County, Texas, Taylor Kingsley v. City of College Station, Texas and Does I through 10, inclusive. Cause No. 485 -CC, County Court at Law No. 1, Brazos County, Texas, City of College Station v. David Allen Weber, et al. Bed & Banks Water Rights Discharge Permits for College Station and Bryan Cause No. 07- 001241 -CV -361, 361 Judicial District Court, Brazos County, Texas Gregory A. & Agnes A. Ricks v. City of College Station Water CCN request Economic Incentive Negotiations {Gov't Code Section 551.0871, possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospected that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject (s) may be discussed: a. University Town center. Workshop Agenda Item No. 12 -- Action on executive session, or any workshop agenda item not completed or discussed in today's workshop meeting will be discussed in tonight's Regular Meeting if necessary. No formal action taken Workshop Agenda Item No 13 -- Adiourn. Workshop meeting concluded prior to regular meeting. PASSED and APPROVED, this 13 day of March, 2008 APPROVED: Mayor Ben White TEST 0 City Secretary, Connie Hooks