HomeMy WebLinkAbout06/12/2008 - Workshop Minutes City Council(*41
Mayor CITY OF COLLEGE STATION
Ben White
City Manager
Glenn Brown
Councilmembers
John Crompton
James Massey
Dennis Maloney
Lynn Mellhaney
Lawrence Stewart
David Ruesink
Minutes
City Council Workshop Meeting
Thursday, June 12, 2008 2:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor White, Council members Crompton, Massey, Maloney,
Mellhaney, Stewart and Ruesink
STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, First Assistant City Attorney
Robinson, City Secretary Hooks, Management Team
Mayor White called meeting to order at 2:00 p.m.
Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on items listed on the
consent agenda.
Mayor White opened the workshop meeting at 2:00 pm.
The workshop items were discussed in the following order.
Workshop Item No. 2 -- Consent Agenda Items.
2c: Renewal of contract for delinquent account collections for utilities, municipal court fines /fees,
ambulance services and other miscellaneous revenue for an estimated annual expenditure of $100,000 to
McCreary, Veselka, Bragg & Allen, P.C.
2e: Approved Service Contract with Payment Processing, Inc. for Electronic Credit Card Processing and
Merchant Account Services for an initial three (3) year term with estimated banking fees and service
charges not to exceed $1,000,000 annually; and authorization for the City Manager to approve related
Billing Schedules as needed from time to time.
2h: Authorizing expenditure of funds for purchase of office supplies and equipment by all departments with
OfficeMax for an annual estimated expenditure of $150,000.
Council member Ruesink asked questions to staff about Consent Item 2c, 2e and 2h. Chief Finance Officer
Jeff Kersten responded to his questions.
Traditional Values, Progressive Thinking
In the Research Valley
Council Workshop Minutes Thursday, June 12, 2008
Page 2
Workshop Agenda Item No. 5 -- Presentation, possible action and discussion regarding recommended
projects for inclusion in 2008 bond referendum.
Introduced by Mark Smith, Director of Public Works.
Brian Bochner, CIP Committee Chair presented an overview of recommended capital projects to be
considered in a bond referendum on November 4, 2008. The committee worked over four months to receive
input and develop the proposed recommendations.
The Capital Improvement Project Committee recommended a seven year program of projects that can be
funded at the existing property tax rate; and an additional project, the SH6 — Rock Prairie interchange and
widening to the west, to be submitted to voters for separate approval at an increase in property tax rate.
Mr. Smith noted that the recommendations of the Committee were discussed by the Planning and Zoning
Commission. The Commission concluded that the recommendations were consistent with the
Comprehensive Plan Amendments.
Council agreed to schedule a special meeting to further discuss a project that may be a part of the bond
referendum, "a municipal complex ", and further discussion of a community center. As part of future
discussion is the formulation of ballot language for the November 4, 2008 general election ballot.
No formal action was taken.
Workshop Agenda Item No. 2 -- Presentation, possible action, and discussion regarding an overview
of Roadway Impact Fees for Consideration of Implementation.
Introduced by Mark Smith, Director of Public Works.
Alan Gibbs, City Engineer presented Council an overview of Roadway Impact Fees for consideration of
implementation. Staff sought direction from Council whether to proceed to implement Roadway Impact
Fees and advertising a request for proposals for contracting with a consultant including the associated
transportation engineering analysis.
Council directed staff to proceed with advertising for a consultant to analyze an implementation of roadway
impact fees.
Council recessed for a short break at 3:45 pm. The meeting resumed at 3:55 pm
Workshop Agenda Item No. 3 -- Presentation, possible action, and discussion regarding growth
management including the Comprehensive Plan, regulations in the ETJ, and infill practices.
Bob Cowell Director of Planning & Development Services presented Council an overview of past
presentations and decisions on growth management including the Comprehensive Plan, regulations in the
ETJ, and infill practices. Staff recommended Council provide direction to staff on what portions of the
growth management study prepared by Kendig Keast Collaborative should be further developed into
ordinance revisions.
Council Workshop Minutes Thursday, June 12, 2008
Page 3
Options for Growth Management
Access Management — 400' on highest -order roads, other standard for other classifications
• Minimum Lot Size - minimum lot size of 5 acres
• Master Plans — remove option/requirement for Master Plans in the ETJ
• Remove urban density street option
• Revise sewer service extension policy
• Intergovernmental agreements
Incorporate into Comprehensive Plan Update
• Resource Protection Standards — identification of resource protection areas and related standards
• Significantly Larger Minimum Lot Sizes (in City and ETJ)
• Access Management in ETJ
• Character based Zoning — shift from use based zoning to character based zoning
• Adequate Public Facilities Ordinance — establish APFO or Concurrency requirements
• Infill and redevelopment incentives
A motion was made by Council member Crompton to approve the Growth Management options
recommended by staff.
Seconded by Council member Maloney which carried 7 -0.
FOR: Mayor White, Crompton, Massey, Maloney, Mcllhaney, Stewart and Ruesink
AGAINST: None
Workshop Agenda Item No. 4 -- Presentation, possible action, and discussion regarding P &DS
Department activities 2007 -08 and proposed activities for 2008 -2013 based on the adopted Business
Plan.
This item was removed by staff for a future agenda.
Workshop Agenda Item No. 6 -- Presentation, possible action, and discussion regarding the status of
siting study and design of the Northgate Restrooms.
Chuck Gilman, Director of Capital Projects presented Council the status of the siting study and design of the
Northgate Restrooms. Staff retained the services of an architectural design firm to conduct a siting study
and design facility. The siting study is near completion and some of the preliminary design concepts have
been developed. Staff requested Councils' direction on proceeding with Option 2 at Site F new restroom,
new trash compactor enclosures and expansion of the promenade and reconfiguration of parking.
A motion was made by Council member McIlhaney to approve staff's recommendation for Option 2 Site F
and seconded by Council member Crompton which carried 7 -0.
FOR: Mayor White, Crompton, Massey, Maloney, McIlhaney, Stewart and Ruesink
AGAINST: None
Workshop Agenda Item No. 7 -- Presentation, possible action, and discussion regarding an update on
annexation, including a proposed timeline and approach to the three -year annexation plan.
Council Workshop Minutes Thursday, June 12, 2008
Page 4
Lance Simms, Assistant Director of Planning and Development Services presented an overview on the
annexation planning process and included a proposed timeline and approach to the three -year annexation
plan.
Annexation considerations:
• Gateway control
• Growth management
• Secure revenue sources for uncertain legislative environment
• ETJ expands to 5 miles with 100 k population
• CCN issues
• CSISD boundary
• Exempt property that was not included in this year's plan earlier this year
Council member Maloney made the motion to direct staff to proceed with the exempt plan and to allow
development agreements within the three year plan. Motion seconded by Council member Stewart, carried
unanimously, 7 -0.
At 5:31 pm, Mayor White announced that the City Council would convene into executive session pursuant
to Sections 551.071, 551.086, and 551.087 of the Open Meetings Act to seek the advice of our attorney, to
consider competitive matters, and discuss economic development negotiations.
Workshop Agenda Item No. 11 -- Executive Session will immediately follow the workshop meeting in
the Administrative Conference Room.
Consultation with Attorney {Gov't Code Section 551.071); possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney - client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated litigation
subject or settlement offer or attorney - client privileged information. After executive session discussion, any
final action or vote taken will be in public. The following subject(s) may be discussed:
a. Application with TCEQ for permits in Westside /Highway 60 area, near Brushy Water Supply
Corporation.
b. Sewer CCN permit requests.
c. Water CCN permit requests.
d. Water service application with regard to Wellborn Special Utility District.
e. Bed & Banks Water Rights Discharge Permits for College Station and Bryan.
f. Legal aspects of Water Well and possible purchase of or lease of water well sites.
g. JK Development v. College Station.
h. Taylor Kingsley v. College Station.
i. State Farm Lloyds as Subrogee of Mikal Klumpp v. College Station.
j. TMPA v. PUC (College Station filed Intervention).
k. Legal issues and advice on Brazos Valley Solid Waste Management Agency Contract, on proposed
methane gas contract, on proposed Franchise with City of Bryan for B.T.U. Electric, on proposed pole use
for College Station and Bryan electric lines, and update on legal proceedings for Grimes County Landfill
site and on contract for site acquisitions.
Council Workshop Minutes Thursday, June 12, 2008
Page 5
Competitive Matter {Gov't Code Section 551.0861 possible action The City Council may deliberate, vote,
or take final action on a competitive matter in closed session. The City Council must make a good faith
determination, by majority vote of the City Council, that the matter is a Competitive Matter. A
"Competitive Matter" is a utility - related matter that the City Council determines is related to the City of
College Station's Electric Utility Competitive Activity, including commercial information, which if
disclosed would give advantage to competitors or prospective competitors. The following is a general
representation of the subject(s) to be considered as a competitive matter.
a. Power Supply
Economic Incentive Negotiations {Gov't Code Section 551.0871 possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City
Council in conducting economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or vote taken will be
in public. The following subject(s) may be discussed:
a. Hotel and Conference Center
Workshop Agenda Item No. 12 -- Action on executive session, or any workshop agenda item not
completed or discussed in today's workshop meeting will be discussed in tonight's Regular Meeting if
necessary.
Council returned to open session at 6:55 pm. No action was taken.
Workshop Agenda Item No. 13 -- Adiourn.
The workshop meeting adjourned at the same time as the regular meeting.
PASSED and APPROVED, this 26` of June 2008.
APPROVED:
Mayor Ben White
A TEST:
rty Secretary Connie Hooks