HomeMy WebLinkAbout07/02/2008 - Special Minutes City Council (3)(*41
Mayor
CITY OF COLLEGE STATION Councilmembers
Ben White
John Crompton
Mayor Pro Tem
James Massey
Lynn McIlhaney
Dennis Maloney
City Manager
Lawrence Stewart
Glenn Brown
Dave Ruesink
Minutes
City Council Special Meeting
Wednesday, July 2, 2008 at 3:00 pm
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COUNCIL MEMBERS PRESENT: Mayor White, Council members Crompton, McIlhaney, Massey,
Maloney, Stewart, and Ruesink
STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, City Attorney Cargill Jr., City
Secretary Hooks, Deputy City Secretary McNutt, Management Team
Special Meeting Agenda Item No. 1 -- Call to order.
Mayor White called the meeting to order at 3:05 p.m.
Special Agenda Item No. 4 -- Presentation, possible action, and discussion regarding the Community
Center, the/ municipal complex, or "City Hall," and the Capital Improvements Projects.
Mark Smith, Director of Public Works, presented an overview on the following and a recommendation for
language on the ballot:
Communitv Center
CIP CAC Recommendation
Alternative facilities
Council's vision for this facility
Question as to whether this project should be included in the November Ballot
Council member Crompton stated the City should move forward with the five million bond issue package.
Council member Stewart explained that the budget should be kept as low as possible; use of the property on
Krenek tap and have a building that could be expanded if necessary.
Council member Massey explained the importance of explaining the identified projects to the citizens.
Raymond Reed, a member of the Capital Improvement Citizens Advisory Committee addressed the City
Council on the Community Center project.
Special Council Minutes, July 2, 2008
Municipal Complex or City Hall
- Proposed 74,485 SF
- Estimated building cost $30.6 million
Estimated costs for the furnishings, parking
- Council direction on the municipal complex is requested
Funding of New City Hall
Tax rate impact city hall $37.7 million — 6.85 %
2003 GO bonds $4 million (0.73¢)
» Value of existing City hall $7.7 Million (1.40¢)
» Business Park Property $15.9 Million (2.89¢)
» Land on RPR $1.25 Million (0.23¢)
Page 2
Mayor White and Council agreed to move forward with these identified projects on the November ballot.
In addition, the City will develop an extensive marketing campaign emphasizing the tax increase
allocations.
Capital Improvements Proiects
In reference to the expansion of Rock Prairie lanes on the east and west side, Mark Smith, Director of
Public Works suggested another review of the Right of Way cost and defer until TXDOT's approval of the
Rock Prairie Bridge.
Special Agenda Item No. 5 -- Presentation, possible action, and discussion of Council Relations
Policy.
Council member Crompton inquired about the protocol for Council members' placing an item on the
agenda. Staff identified that the procedures are outlined in the text of the Council Meeting Procedures.
Staff was directed to place the discussion of the Council Meeting Procedures on the next workshop agenda.
Special Agenda Item No. 6 -- Presentation, possible action, and discussion on the appointment of
Council Representatives to the various boards /commissions.
Introduced by Connie Hooks, City Secretary.
Council discussed and appointed Council members to the following agencies:
Arts Council
Council member McIlhaney
Audit Committee
Council member Stewart (Chair)
Council member Massey
Council member McIlhaney
Brazos County Health Department
Mayor White
Council member McIlhaney
Brazos Valley Council of Governments
Mayor White
Special Council Minutes, July 2, 2008
B /CS Metropolitan Planning Organization
Mayor White
BVSWMA Policy Advisory Board
Council member Crompton
Comprehensive Plan Advisory Committee
Council member Maloney
Council member Stewart (Alternate)
Convention and Visitors Bureau
Council member Crompton
Intergovernmental Committee
Council member Massey (Chair)
Council member Ruesink
Council member Stewart
Research Valley Partnership
Mayor White
Council member Ruesink (Alternate)
Sister Cities Association
Council member Ruesink
Transportation Committee
Council member McIlhaney (Chair)
Council member Crompton
Council member Maloney
Wolf Pen Creek Oversight Committee
Council member Maloney
Council member Massey
Council member Stewart (Alternate)
Page 3
At 6:24 pm, Mayor White announced that the City Council would convene into executive session pursuant
to Section 551.074, of the Open Meetings Act to consider Personnel matters.
Special Meeting Agenda Item No. 2 -- Executive Session in the Administrative Conference Room.
Personnel {Gov't Code Section 551.0741 Lpossible action The City Council may deliberate the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer.
After executive session discussion, any final action or vote taken will be in public. The following
subject(s) may be discussed:
a. Mayor Pro Tem
Special Agenda Item No. 3 -- Presentation, possible action, and discussion on the appointment of the
Mayor Pro Tem.
Special Council Minutes, July 2, 2008
Page 4
Mayor White and Council returned to open session at 6:27 pm to take action on appointment of the Mayor
Pro Tem.
A motion was made by Council member Ruesink to appointment Council member McIhaney as Mayor
ProTem. Seconded by Council member Massey which carried 7 -0.
FOR: Mayor White, Crompton, Massey, Maloney, Stewart, Mcllhaney, Ruesink
AGAINST: None
Special Agenda Item No. 7 -- Adjourn.
Hearing no objections, Mayor White adjourned the meetings at 6:45 p.m. on Wednesday, July 2, 2008.
PASSED and APPROVED, this 6` day of August 2008.
ST 111��
City Secretary Connie Hooks
APPROVED:
Mayor Ben White