HomeMy WebLinkAbout07/10/2008 - Regular Minutes City CouncilMayor
Ben White
Mayor ProTem
Lynn McIlhaney
City Manager
Glenn Brown
CITY OF COLLEGE STATION
Council members
John Crompton
James Massey
Dennis Maloney
Lawrence Stewart
David Ruesink
Minutes
City Council Workshop & Regular Meeting
Thursday, July 10, 2008 3:00 & 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL PRESENT: Mayor White, Council members Massey, Maloney, Crompton, Ruesink and Stewart
COUNCIL ABSENT: Mayor Pro Tern McIlhaney
STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, City Attorney Cargill Jr., City
Secretary Hooks, Deputy City Secretary McNutt, Management Team
14 ayor White called meeting to order at 3:00 p.m.
Workshop Agenda Item No. 1 -- Presentation, possible action, and discussion on items listed on the consent
agenda.
No discussion was held
Workshop Agenda Item No. 2 -- Presentation, possible action, and discussion regarding a joint meeting of
the P &Z Commission and City Council on a briefing on the progress of Phase II of the Comprehensive
Plan Update.
Introduced by Bob Cowell, AICP, Director of Planning & Development Services.
Planning & Zoning Commission was presented and Chairman John Nichols called the meeting to order at 3:03
pm.
Gary Mitchell of Kendig Keast Collaborative, the City's Comprehensive Plan consultant, described the progress
of Phase II of the Comprehensive Plan Update. Staff requested feedback and direction on emerging plan
proposals and to ensure that the plan is consistent with the Council's expectation.
Council recommended additional feedback from Planning and Zoning Commission.
Chairman Nichols adjourned the Planning and Zoning Commission Meeting at 4:10 pm.
Council took no action.
Workshop Agenda Item No. 3 -- Presentation, possible action, and discussion on the history of Wolf Pen
Creek Corridor and the balance between commercial and residential development within the Corridor.
Traditional Values, Progressive Thinking
In the Research Valley
Council Workshop & Regular Minutes Thursday, July 10, 2008 Page 2
Rob Cowell presented an overview of the history regarding the development activities in the Wolf Pen Creek
,rridor.
Council directed staff to proceed with mixed use development while ensuring that Wolf Pen Creek oversight
committee meets regularly to discuss new and ongoing projects.
Workshop Agenda Item No. 4 -- Presentation, possible action and discussion of an ordinance calling a
bond election on November 4, 2008.
Janet Dudding, Assistant Director of Fiscal Services and Mark Smith, Director of Public Works presented the list
of Capital Improvement projects proposed for a bond election in November. Ordinance calling the election was
scheduled for the August 18, 2008 Council meeting.
A motion was made by Council member Massey to approve the 7 year funding timeline on projects and seconded
by Council member Stewart, which carried 6 -0.
FOR: Mayor White, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
ABSENT: Mayor Pro Tern Mcllhaney
At 5:15 pm, Mayor White announced that the City Council would convene into executive session pursuant to
Sections 551.071, 551.074, and 551.087 of the Open Meetings Act to seek the advice of our attorney, to consider
rsonnel matters, and discuss economic development negotiations.
Workshop Agenda Item No. 10 -- Executive Session will immediately follow the workshop meeting in the
Administrative Conference Room.
Consultation with Attorney {Gov't Code Section 551.0711; possible action The City Council may seek advice
from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney - client
privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or
settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need
information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or
attorney - client privileged information. After executive session discussion, any final action or vote taken will be in
public. The following subject(s) may be discussed:
a. Application with TCEQ for permits in Westside /Highway 60 area, near Brushy Water Supply
Corporation.
b. Sewer CCN permit requests.
C. Water CCN permit requests.
d. Water service application with regard to Wellborn Special Utility District.
e. Bed & Banks Water Rights Discharge Permits for College Station and Bryan
f. Legal aspects of Water Well and possible purchase of or lease of water well sites.
g. JK Development v. College Station.
h. Taylor Kingsley v. College Station.
i. State Farm Lloyds as Subrogee of Mikal Klumpp v. College Station.
j. TMPA v. PUC (College Station filed Intervention).
Legal issues and advice on Brazos Valley Solid Waste Management Agency Contract, on proposed
methane gas contract, on proposed Franchise with City of Bryan for B.T.U. Electric, on proposed pole use
Council Workshop & Regular Minutes Thursday, July 10, 2008
Page 3
for College Station and Bryan electric lines, and update on legal proceedings for Grimes County Landfill
site and on contract for site acquisitions.
Personnel {,Gov't Code Section 551.0741; possible action The City Council may deliberate the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Planning and Zoning Commission
b. Zoning Board of Adjustments
C. Construction Board of Adjustments and Appeals
d. Parks and Recreation Board
Economic Incentive Negotiations {Gov't Code Section 551.0871; possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business prospect
that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in
conducting economic development negotiations may deliberate on an offer of financial or other incentives for a
business prospect. After executive session discussion, any final action or vote taken will be in public. The
following subject(s) may be discussed:
a. Hotel and Conference Center
Workshop Agenda Item No. 11 -- Action on executive session, or any workshop agenda item not completed
or discussed in today's workshop meeting will be discussed in tonight's Regular Meeting if necessary.
Council returned to open session at 6:45 pm. No action was taken.
Workshop Agenda Item No. 12 -- Adjourn.
The workshop meeting adjourned at the same time as the regular meeting.
Minutes
Regular Meeting, Thursday, July 10, 2008
Regular Agenda Item No. 1 -- Pledge of Allegiance, Invocation Hear visitors.
Mayor White called the meeting to order at 7:00 p.m. He led the audience in the Pledge of Allegiance and
provided the invocation.
Council approved the absence request by Council member McIlhaney. No one spoke under Hear Visitors.
Regular Agenda Item No. 2 -- Presentation, possible action and discussion of consent agenda items which
consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent
agenda by majority vote of the Council.
a. Approved minutes for City Council Workshop and Regular Meetings June 26, 2008.
Council Workshop & Regular Minutes Thursday, July 10, 2008
Page 4
b.Approved Resolution No. 7- 10 -08 -2b (Determining Need) that identifies certain properties needed to
further redevelop at 303 - 321 First Street.
c. Approved Resolution No. 7- 10 -08 -2c approving a real estate contract for the purchase of 303 - 321 First
Street.
d.Approved exterior painting, roof replacements and repair of City Buildings, with a HGAC Contract price
ag reement with Jamail / Smith Construction, in the amount of $ 155,831.20.
,Approved Ordinance No. 3084 amending Ordinance 2538 found in Chapter 1, "General Provisions ", of the
Code of Ordinan ces of the City of College Station, Texas, Section 15, "Disposition of Abandoned or
Unclaimed Propert y; Disposition of Salvage or Surplus Property; and Disposition of Seized Weapons,
Explosive Weapons, or Other Prohibited Contraband."
f. Approved Resolution No. 7- 10 -08 -2f awarding contract #08 -227 for the College Main Sidewalks Project to
Brazos Valle y Services in the amount of $215,604.00.
g. Approved Resolution No.7- 10 -08 -2g for an Advanced Funding Agreement between the City of College
Station and the State of Texas for Ba rron Road Capacity Improvements Project, Phase 1.
A motion was made by Council member Massey to approve consent agenda items 2a thru 2g and seconded by
Council member Ruesink which carried 6 -0.
)R: Mayor White, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
ABSENT: Mayor ProTem McIlhaney
Regular Agenda Item No. 1 -- Public hearing, presentation, possible action, and discussion regarding the
service plan for 1.02 acres in the 3200 block of Rock Prairie Road West identified for annexation under the
exempt status.
Item pulled from agenda.
Regular Agenda Item No. 2 -- Presentation, possible action, and discussion on a Professional Services
Contract with Jacobs Engineering Group Inc., in the amount of $380,869.00, for the design of the
Discovery Drive Extension project.
Chuck Gilman, Director of Capital Improvement Projects presented a brief overview of the Professional Services
Contract with Jacobs Engineering Group, Inc. for the conceptual, preliminary, and final design of the Discovery
Drive Extension project.
Budget_
The City of College Station will pay $2mil towards Discovery Drive Extension project.
Preliminary construction cost estimate is $2.8M
Staff recommended approval of the professional services contract between the City of College Station and Jacobs
lgineering Group.
Council Workshop & Regular Minutes Thursday, July 10, 2008 Page 5
A motion was made by Council member Massey to approve Resolution No. 7- 10 -08 -02 for the professional
- vices contract between the City of College Station and Jacobs Engineering Group in the amount of $380,869.
Seconded by Council member Stewart, which carried 6 -0.
FOR: White, Massey, Maloney, Stewart, Crompton, Ruesink
AGAINST: None
ABSENT: Mayor ProTem McIlhaney
Regular Agenda Item No. 3 -- Presentation, possible action and discussion to approve a resolution by the
City Council of the City of College Station, Texas, directing publication of notice of intention to issue
certificates of obligation, series 2008; and providing an effective date.
Drew Masterson, City's Financial Advisor presented his recommendation that the City issue Certificate of
Obligations for utility projects instead of Utility Revenue Bonds (URBS).
FY08 CO Debt Issue:
Certificates of Obligation
New Cemetery Development
$6,748,000
Municipal Facility Improvements
250,000
Wireless Infrastructure
200,000
Adamson Pool House
900,000
Thomas Pool House
330,000
Southwood Athletic Lights
197,000
W.D. Fitch Widening
$1,000,000
Eagle Avenue Extension
800,000
Electric Projects
$6,700,000
Water Projects
$6,900,000
Wastewater Projects
$2,200,000
Debt Issuance Costs 215,000
Total Certificates of Obligation $26,440,000
Staff recommended the approval of a resolution directing publication of notice of the intention to issue
certificates of obligation.
A motion was made by Council member Maloney to approve Resolution No. 7- 10 -08 -03 directing publication of
notice of the intention to issue certificates of obligation in the amount of $26,440,000. Seconded by Council
member Crompton which carried 6 -0.
FOR: White, Maloney, Massey, Crompton, Ruesink, Stewart
AGAINST: None
ABSENT: Mayor ProTem McIlhaney
Regular Agenda Item No. 4 -- Presentation, discussion, and possible action on review of Council Meeting
- ocedures.
Council Workshop & Regular Minutes Thursday, July 10, 2008 Page 6
"ouncil member Crompton expressed concern about the current meeting procedures for public input. He noted
. At the public should be informed prior to the meetings that opportunities exist for the public to speak at the
meetings. The agendas should say "Public hearing" if Council wishes to hear from the public on a workshop,
consent, or regular agenda item.
A motion was made by Council member Crompton to approve the following changes of the City Council
Meeting Procedures:
a. Page one (1) last Paragraph
b. Page two (2) to "future agenda" that if three (3) of the Council members feel strongly about a certain item
then the other four (4) Council members should be prepared to listen and weigh their concerns.
C. Throughout the document, the language "Work Study session" should be changed to "Workshop
Session ".
d. Page seven (7) — Public Communications — the public needs to register with the City Secretary's Office
prior to meeting on the regular consent agenda items.
e. Page one (1) — change language to reflect the approximate start time of executive session.
The motion was seconded by Council member Maloney, which carried 6 -0.
FOR: Mayor White, Crompton, Massey, Maloney, Stewart, Ruesink
AGAINST: None
ABSENT: Mayor ProTem McIlhaney
This concluded the discussion and action items at the Council's regular meeting.
At 7:40 pm, Council continued forward on discussion of Council's workshop agenda items.
Workshop Agenda Item No. 5 -- Presentation, possible action and discussion of City Charter Amendments
for November 4, 2008 ballot.
Connie Hooks, City Secretary posed the question to the Council about its interest to proceed with a charter
amendment election for the purpose of revising this section and other sections of this article:
Charter Review Article X:
a. Abolish Committee of Petitioners
b. Allow committee to delegate to other registered voters for circulation
c. Allow process to include mail petitions (without affidavit requirements)
d. Retain current process
A motion was made by Council member Stewart to retain the existing charter provision. Motion seconded by
Council member Massey, which carried 5 -1.
FOR: Mayor White, Massey, Maloney, Stewart and Ruesink
AGAINST: Crompton
ABSENT: Mayor Pro Tern McIlhaney
. i arter Review Article XII General Provisions:
,, ection 115: Personal Interest initiated by the Economic and Community Development Department
Council Workshop & Regular Minutes Thursday, July 10, 2008 Page 7
A motion was made by Council member Crompton to approve a proposed amendment of the Charter to the voter
ated to Section 115 that allows employees of the City to enter into contract with the City for federal housing
assistance. Motion seconded by Council member Ruesink which carried 6 -0.
FOR: Mayor White, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
ABSENT: Mayor Pro Tern McIlhaney
Workshop Agenda Item No. 6 -- Presentation, possible action, and discussion regarding the creation of a
Bicycle Pedestrian and Greenway Master Plan (BPGMP) including formation of an advisory committee.
Item pulled and moved to a future agenda.
Workshop Agenda Item No. 7 -- Council Calendar
Council reviewed their upcoming events and travel schedules.
Workshop Agenda Item No. 8 -- Presentation, possible action, and discussion on future agenda items: A
Council Member may inquire about a subiect for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a
proposal to place the subiect on an agenda for a subsequent meeting.
)uncil member Crompton — Definition of resident (Code Enforcement).
Council member Crompton — Requesting City Manager to research Ordinance for parades in neighborhoods.
Council member Crompton — Regular item to change one of the George W. Bush Drive street names.
Seconded by Council member Stewart.
Council member Maloney — Neighborhood overlays on August 28.
Council member Maloney — Discussion of neighborhood ordinances.
Council member Maloney — Amount of money provided by City to Research Valley Partnership
Workshop Agenda Item No . 9 -- Discussion, review and possible action regarding the following meetings:
Arts Council of the Brazos Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council
of Governments, Brazos Valley Wide Area Communications Task Force, Cemetery Committee, Design
Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental
Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning
Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board,
Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley
Partnership, Regional Transportation Committee for Council of Governments, Texas Municipal League,
Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning
Board of Adiustments (Notice of Agendas posted on City Hall bulletin board).
No discussion was held.
Council concluded the workshop items at 8:25 pm.
Council Workshop & Regular Minutes Thursday, July 10, 2008
Page 8
At 8:25 pm, Mayor White announced that the City Council would convene into executive session pursuant to
ctions 551.071, 551.074, and 551.087 of the Open Meetings Act to seek the advice of our attorney, to consider
personnel matters, and discuss economic development negotiations.
Council returned to the open session at 9:15 pm. The following action was taken.
Regular Agenda Item No. 5 -- Presentation, possible action and discussion of Council selection of citizens
to various City Boards and Committees: Cemetery Committee, Comprehensive Plan Advisory Committee,
Construction Board of Adjustments, Design Review Board, Historic Preservation Committee, Parks and
Recreation Board, Planning and Zoning Commission, Zoning Board of Adjustments.
Cemetery Committee
Sarah Mirza - appointed
Anne Hazen — appointed
Roger Reese — appointed alternate
Weldon D. Kruger - reappointed
James Batenhorst — reappointed
Randy Matson — reappointed
Joe Wallace - reappointed
Council member Crompton moved to approve the membership listed above. Seconded by Council member
Maloney which carried 6 -0.
)R: Mayor White, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
ABSENT: Mayor Pro Tern Mcllhaney
Comprehensive Plan Advisory Committee
Richard Startzman — appointed to Area II
Tom Taylor — appointed to Area III
Millie Burrell — appointed to student res. (graduate)
Bianca Manago — appointed to student res. (alternate)
Andrew Pitz — appointed to student res. (under graduate)
Jodi Warner — appointed to resident at large (alternate)
Council member Crompton made a motion to approve new members listed above. Seconded by Council member
Ruesink which carried 6 -0.
FOR: Mayor White, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
ABSENT: Mayor Pro Tern Mcllhaney
Construction Board of Adiustments
Wajahat Mirza — appointed
Frank D. Cox — reappointed (chair)
Iiarles Thomas — reappointed (alternate)
, Venn Thomas — reappointed (alternate)
Council Workshop & Regular Minutes Thursday, July 10, 2008
Page 9
motion was made by Council member Maloney to approve the membership listed above. Seconded by Council
-mber Massey which carried 6 -0.
FOR: Mayor White, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
ABSENT: Mayor Pro Tern McIlhaney
Design Review Board
John Nichols — appointed (chair)
Katy Jackson — appointed (citizen at large)
Jason Kinnard — appointed (registered architect)
Alan King — appointed (landscape architect)
Hunter Goodwin — reappointed (property owner or developer)
Ward V. Wells — reappointed (aesthetic knowledge)
A motion was made by Council member Stewart to approve the membership listed above effective July 14, 2008.
Seconded by Council member Massey which carried 6 -0.
FOR: Mayor White, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
ABSENT: Mayor Pro Tern Mcllhaney
H istoric Preservation Committee
san Irza — appointed
Lisa G. Kalmus — appointed
Hillary Jessup — reappointed (chair)
Colleen Risinger — reappointed
A motion was made by Council member Crompton to approve the membership listed above. Seconded by
Council member Stewart which carried 6 -0.
FOR: Mayor White, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
ABSENT: Mayor Pro Tern Mcllhaney
Parks and Recreation Board
J. Riley Bryan — appointed
George Jessup — appointed
Glenn Schroeder — appointed
David Scott — appointed
A motion was made by Council member Massey to approve the membership listed above. Seconded by Council
member Ruesink which carried 6 -0.
FOR: Mayor White, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
3SENT: Mayor ProTem McIlhaney
Planning and Zoning Commission
Council Workshop & Regular Minutes Thursday, July 10, 2008
"q.ul Greer — appointed
.,uglas Slack — appointed
Hugh Stearns — appointed (one year)
Thomas Woodfin — appointed
John P. Nichols — reappointed (chair)
A motion was made by Council member
Council member Stewart which carried 6 -0.
Page 10
Crompton to approve the membership listed above. Seconded by
FOR: Mayor White, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
ABSENT: Mayor ProTem Mcllhaney
Zoning Board of Adjustments
Rodney Hill — appointed
Melissa Cunningham — appointed (alternate)
Jay Goss — reappointed (chair)
John Richards — reappointed
A motion was made by Council member Ruesink to approve the membership listed above. Seconded by Council
member Crompton which carried 6 -0.
FOR: Mayor White, Crompton, Massey, Maloney, Stewart and Ruesink
AGAINST: None
3SENT: Mayor ProTem Mcllhaney
Regular Agenda Item No. 6 -- Adiourn.
Hearing no objections, Mayor White adjourned the meetings at 10:00 p.m. on Thursday, July 10, 2008.
PASSED AND APPROVED this 6 1 day of Ate 2008.
r TEST: . 4,-
ity Secretary Connie Hooks
APPROVED
Mayor Ben White