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HomeMy WebLinkAbout01/10/2008 - Regular Minutes City Council Gr-r14 CITY OF COLLEGE STATION Council members Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn Mcllhaney City Manager Chris Scotti Glenn Brown David Ruesink Minutes City Council Regular Meeting Thursday, January 10, 2008 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Mayor Pro Tem Gay, Council members Crompton, Massey, McIlhaney, Scotti, Ruesink STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Management Team Regular Agenda Item No. 1 — Pledge of Allegiance, Invocation Hear visitors. Mayor White called the meeting to order at 7:00 p.m. He led the audience in the Pledge of Allegiance. Council member Ruesink provided the invocation. Sgt. Mark Michel presented a certificate and a US flag on behalf of the members of the 509 Infantry to the City of College Station and those who participated in the Adopt -A- Platoon efforts over the last year. Mayor White and Chairman of the Historic Preservation Committee Hillary Jessup presented the Historic Home Plaque #80 to Mrs. Hanna and family members. Hear Visitors Dudley Smith, 1810 Shadowwood Drive, presented a petition to the City Council regarding a garbage and rubbish problem at 1819 Hondo Street. Consent Agenda Council member Gay moved to approve Consent agenda items 2a — 2j. Council member Scotti seconded the motion. City Council Meeting 1/10/08 Page 2 Council member Crompton moved to remove consent agenda item 2a for discussion. Council member McIlhaney seconded the motion, which carried by a vote of 4 -3. FOR: Crompton, White, McIlhaney, Ruesink AGAINST: Scotti, Massey, Gay Council member Gay moved to approve consent agenda items 2b — 2j by common consent. Council member Scotti seconded the motion, which carried unanimously, 7 -0. Council member Crompton moved to approve of the proposed guidelines with the understanding that the City will revise the City's own Economic Development Plan and the removal of the Approval Authority on page 11. Motion failed by a lack of a second. After a brief discussion, Council member Gay moved to approve Consent Agenda Item No. 2a as presented. Council member Scotti seconded the motion, which carried by a vote of 6 -1. FOR: White, Gay, Massey, McIlhaney, Scotti, Ruesink AGAINST: Crompton 2a. Approved by common consent the City's amended Economic Development ( Incentive Guidelines. ♦r 2b. Approved by common consent Resolution No. 1 -10- 2008 -2b awarding Contract 008 -057 to Triton Technologies, inc. in the amount of $130,000 for the replacement of 4,000 Residential Water Meters. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE INSTALLATION OF RESIDENTIAL WATER METERS PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS. 2c. Approved by common consent an amendment to the update and support Agreement and License Agreement with Azteca Systems, Inc. approved by Council on December 9, 1999 which amends the covered products. 2d. Approved by common consent Resolution No. 110 - 2008 -2d awarding a bid and a construction contract (Contract Number 08 -10) with LiteCo Electric in the amount of $339,701, for the construction of new lighting for the six (6) youth baseball fields at Southwood Athletic Complex. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A CONSTRUCTION CONTRACT, #08 -10, FOR NEW LIGHTS FOR THE YOUTH BASEBALL FIELDS IN SOUTHWOOD ATHLETIC PARK CONSTRUCTION PROJECT, PROJECT NUMBER PK 0801, AND AUTHORIZING THE EXPENDITURE OF FUNDS. City Council Meeting 1/10/08 Page 3 2e. Approved by common consent Resolution No. 1 -10- 2008 -2e approving a consultant contract 08 -090 with HDR Engineering, Inc. to provide cultural resource investigation and curation services at the Twin Oaks Landfill site, in an amount not to exceed $107,167.00. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, SELECTING A LAND SURVEYOR CONTRACTOR, APPROVING A CONSULTANT CONTRACT AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR CULTURAL RESOURCE INVESTIGATION AND CURATION SERVICES FOR THE TWIN OAKS LANDFILL PROJECT. 2f. Approved by common consent agreements between the City, Texas A &M University and TxDOT addressing University Drive Pedestrian Improvements and the extension of Discovery Drive. 2g. Bid # 07 -19, Contract #07 -046, Approved by common consent renewal of Electric Annual Construction Contract with H &B Construction for $1,070, 893.65; and a Resolution No. 1 -10- 2008 -2g declaring intention to reimburse certain expenditures with proceeds from debt. A RESOLUTION DECLARING INTENTION TO REIMBURSE CERTAIN EXPENDITURES WITH PROCEEDS FROM DEBT. 2h. Approved by common consent a bid aware for the semi - annual purchase of electrical wire and cable maintained in inventory as follows: HD supply for $56,180.00; Stuart C. Irby for $37,200.00; Techline for $348,230.00; American Wire Group for $121,320.00; Texas Electric Cooperative for $1,440.00; Utilicor for $640.00 and ICC Corp for $37,950.00. Total estimated semi- annual expenditure if $602,960.00. Bid #08 -13 2i. Approved by common consent an expenditure of $56,273.00 for construction services provided by Brazos Valley Services, to replace the collapsed culvert on Southwest Parkway between Hondo and Shadowwood Drive and approval of a construction contract for the work to be performed. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A CONSTRUCTION CONTRACT FOR THE SOUTHWEST PARKWAY CULVERT REPLACEMENT — SD0802 PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS. 2j. Approved by common consent change order in the amount of $76,145.00 to the construction contract (Contract No. 07 -185) with Knife River, Inc. called Arrington Road - Decatur Drive Roadway Extension Project. City Council Meeting 1/10/08 Page 4 Regular Agenda coo Regular Agenda Item No. 1 -- Presentation, possible action, and discussion regarding the status of the annexation process and presentation, possible action, and discussion regarding an ordinance directing staff to prepare a service plan and setting out public hearing dates and times for areas identified for annexation under the exempt status. Assist Director of Planning and Development Services Lance Simms provided a status report on the exempt annexation process and a revised annexation Fiscal Impact Analysis (FIA). In February of 2007, staff presented a FIA for the proposed annexation of five areas totaling 6,749 acres. Since that time, annexation development agreements were offered to 58 owners of property within the targeted annexation areas. Over 3,400 acres of the original 6,749 acres have been secured via annexation development agreements. Mr. Simms noted that staff added another area (annexation area 6) to the exempt annexation package at the request of the developer in order to receive City sewer service. Overall, the revised FIA indicates that upon build -out the proposed annexation will result in annual revenues of $1,037,992. Annexation Ordinance As required by Chapter 43 of the Texas Local Government Code, this ordinance directs the City of College Station to prepare a service plan for areas identified for annexation. The service plan will contain the details related to the provision of specific municipal services to each area identified for annexation and must be complete and available for public inspection prior to the annexation public hearings. The ordinance also establishes dates and times for the two required annexation public hearings. The dates and times are as follows: • Thursday (24 January 2008) at 7:00 p.m. in the City Hall Council Chambers • Tuesday (29 January 2008) at 7:00 p.m. in the City Hall Council Chambers Council member Gay moved to approve Ordinance No. 3036 directing staff to prepare a service plan and setting out public hearing dates and times a for areas identified for annexation under the exempt status. Council member Massey seconded the motion which carried unanimously, 7 -0. FOR: White, Gay, Crompton, Massey, Mcllhaney, Scotti, Ruesink AGAINST: None Regular Agenda item No. 2 -- Presentation, possible action, and discussion of and appointment of a chair or possibly allowing the committee to elect a chair for the 2008 CIP Citizen Advisory Committee. L City Council Meeting 1/10/08 Page 5 L Director of Public Works Mark Smith noted that on December 13, 2007, City Council appointed a 30 member Citizen Advisory Committee. Council was unable to appoint a chairman for the committee because the agenda posting did not provide for that action. After a brief discussion and monition, Council members appointed Brian Bochner as Chairman and Derek Dictson and Vice Chairman of the 2008 CIP Citizen Advisory Committee Regular Agenda Item No. 3 -- Presentation, possible action, and discussion regarding the City's appointment to the Brazos County Appraisal District. Mayor White noted that College Station is currently represented on the Brazos County Appraisal District by Virginia Kettler. Ms. Kettler has served in this position for the last six years and has notified the City of College Station that she is not seeking reappointment. The Brazos County Appraisal District requested the City provide the name of the City's appointment for the 2008 -2009 term immediately. Council member Gay nominated Chuck Ellison to serve on the Brazos County appraisal District. Council member McIlhaney nominated Ron Kaiser to serve on the Brazos County Appraisal District. Council members voted to appoint Mr. Ron Kaiser to serve on the Brazos County Appraisal District. Workshop Agenda Item No. 10 -- Discussion, review and possible action regarding the following meetings: Arts Council Subcommittee of the Council, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Cemetery Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments. Council member Massey provided a brief description on the upcoming Intergovernmental Committee Meeting. Workshop Agenda Item No. 8 — Council Calendar January 9, 2008 Chamber Family Night at the TAMU Women's Basketball Game, 5:30 pm Reed Arena City Council Meeting 1/10/08 Page 6 ( January 9, 2008 CIP Community Meeting, 7:00 pm CS Conference Center Room �r 127 January 16, 2008 CIP Community Meeting, 7:00 pm Lincoln Center Community Room January 16, 2008 Groundbreaking Ceremony — TAMU Health Science Center Bryan Campus, 9:30 am January 16, 2008 TAMU Health Science Center Bryan Campus — Convocation, 1:30 pm Bush Library Complex January 16, 2008 Meet the Mayor Reception for Hispanic Forum, 5:00 pm Council Chambers January 18, 2008 Steve Beachy's Retirement Reception 5:30 pm Annenberg Presidential Conference Center January 21, 2008 City Offices closed January 22, 2008 IGC Meeting, BVCOG office, noon January 22, 2008 Joint Meeting with COCS City Council and CSISD School Board, 6:00 pm Location to be announced January 23, 2008 2008 Economic Outlook Conference, 7:45 am CS Hilton January 23, 2008 CIP Community Meeting, 7:00 pm CS Middle School Cafeteria January 24, 2008 Vonn Casares' Retirement Reception, 11:00 am Council Chambers January 24, 2008 Council Workshop /Regular Meeting, 3:00 pm Council Chambers January 26, 2008 OPAS Gala, 6:00 pm CS Hilton — Grand Ballroom January 28, 2008 Staff Evaluations, 5:30 pm City Hall Administration Conf. Room January 29, 2008 Special City Council Meeting - Annexation Public Hearing, 7:00 pm Council Chambers January 30, 2008 CIP Community Meeting, 7:00 pm Pebble Creek Elementary School Cafeteria January 31, 2008 7th Annual Appreciation Banquet - Brazos Valley African American Museum, 6:30 pm CS Hilton Council members reviewed their upcoming events. Workshop Agenda Item No. 9 -- Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Council member Ruesink requested an agenda item and report on the Weingarten tract and options available to the City Council to insure the quality of development for that tract. Council member Mcllhaney seconded the motion. Council member Crompton directed staff to contact the Neighborhood Association leaders to see if they are interested in meeting with the Weingarten staff and the possibility of the meeting being facilitated by city staff. City Manager Glenn Brown described options to resolve matters regarding this tract. City Council Meeting 1/10/08 Page 7 Director of Planning and Development Bob Cowell described the proposed development. Council member Ruesink withdrew his motion. Council member Crompton requested a report from staff regarding the comprehensive review on what is allowed on an active construction permit. Council member Ruesink seconded the motion, which carried unanimously, 7 -0. FOR: White, Gay, Crompton, Massey, Mcllhaney, Scotti, Ruesink AGAINST: None Council member Crompton requested an agenda item regarding the setback requirements based on height of residential buildings. Motion failed by a lack of a second. Regular Agenda Item No. 6 — Adjourn. Hearing no objections, Mayor White adjourned the meetings at 8:10 p.m. on Thursday, January 10, 2008. PASSED and APPROVED this 24 day of January, 2008. APPROVED: Mayor Ben White ATTEST: City Secretary Connie Hooks Mayor CITY OF COLLEGE STATION Council members ikaw Ben White John Crompton Mayor Pro Tem James Massey Ron Gay Lynn Mcllhaney City Manager Chris Scotti Glenn Brown David Ruesink College Station City Council Regular Meeting Sign In Sheet Thursday, January 10, 2008 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. i 44,0 Z jD56 4.-L ( 11. 2. ;, j, 12. 3. A- v Cov _ 13. 4. A-1,(a) 14. 5. 0101-7nAl 15. 6. DykAiLvi, 16. 7. 17. 0'i-dile-AI Ott 8. 18. 9. //,_azit,e 19. 10. 20.