HomeMy WebLinkAbout02/11/2010 - Workshop Minutes City CouncilMayor
Ben White CITY OF COLLEGE STATION
Mayor Pro Tem Home of Texas AC5M University'
David Ruesink
City Manager
Glenn Brown
Minutes
City Council Workshop Meeting
Thursday, February 11, 2010 at 1:30 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
Councilmembers
John Crompton
James Massey
Dennis Maloney
Katy -Marie Lyles
Lawrence Stewart
COUNCIL PRESENT: Mayor Ben White, Mayor Pro Tem Ruesink, Crompton, Massey, Maloney, Lyles
and Stewart
STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, Assistant City Manager
Neeley, City Attorney Cargill Jr., City Secretary Hooks, Deputy City Secretary McNutt, Management
Team
1. Presentation. possible action. and discussion on items listed on the consent agenda.
Item No. 2i, Nantucket Gravity Sewer Line project: Mayor Pro Tem Ruesink inquired about the
new service area. Chuck Gilman, Capital Improvements Director explained the new line was designed
to accommodate the fully developed sanitary sewer demand and whereby eliminating an existing lift
station allow the waste water to gravitate to the waste water treatment plant.
Item No. 2j, 2009 Unemployment Claims costs: Mayor Pro Tem Ruesink inquired about the
involuntary termination and unemployment insurance allocation and cost. HR Director Allison Pond
explained the city's allocation to Workforce Commission to abide by state and federal regulations.
Item No. 2e, Budget approval and funding agreement with Memorial for Veterans of Brazos
Valley: Steve Beachy, President of the Board of Brazos Valley Veterans Memorial presented a status
report of events, activities, and infrastructure projects at Veterans Memorial Park.
Item No. 2h, BVSWMA Interlocal Cooperation Agreement: Council member Maloney announced
his decision to abstain from Consent Item 2h.
3. Presentation, possible action, and discussion of the City's role in the hosting and promotion of
special community events.
David Gwin, Director of Economic and Community Development provided Council with highlights
of success on several recent special events and discuss the City's future participation and/or role in
such community events. The Economic Development Fund has $30,000 available funds to invest in
these events if Council permits. Staff recommended that Council receive the presentation and provide
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City Council Workshop Minutes
Thursday, February 11, 2010
any input or direction in this regard. Council directed staff to move forward with Special Community
Events.
4. Presentation, possible action, and discussion regarding a multifamily and commercial recycling
feasibility study. This feasibility study evaluates the technical and financial feasibility of an
expansion strategy for recycling services to multifamily and commercial solid waste customers
in College Station.
Pete Caler, Assistant Director of Public Works / BVSWMA Director presented Council a feasibility
study that was conducted by sanitation division staff. Currently, there were no recycling programs
available to over 17,000 multifamily apartment units and over 1,000 commercial businesses in
College Station. These sectors have only two options, either throw away their recyclables or transport
them to the City of Bryan Drop -off Center. Also, expanding services to these customers would
provide a more convenient method in diverting recyclable materials from the landfill.
Staff requested Council to implement a long -term recycling service expansion strategy and to develop
a service level adjustment for a recycling drop off center during the FY 2011 budget process. The
service level adjustment will include a more detailed cost estimate and determine the location of a
center that will be the most convenient for our customers as well as cost effective as possible, to
include potentially co- locating with a retail center. Council directed staff to move forward.
5. Presentation, possible action, and discussion regarding the re -write of the City of College
Station Animal Control Ordinance.
Council member Massey introduced members of the Animal Control Ordinance Sub - committee.
Mr. Massey presented an overview of the proposed re -write draft of the City of College Station Code
of Ordinances Chapter 2, Animal Control. The Animal Control Sub - committee in conjunction with
City Legal department recommended that Council receive the recommended changes as developed,
with a six month review and an annual refinement after ordinance has been fully implemented.
Assistant City Attorney Mary Ann Powell presented highlights of the substantive changes to the
current animal control ordinance and process for addressing the elements within the proposed Animal
Control Ordinance. She also presented options that include setting additional workshops and
opportunities for public input prior to adopting the City of College Station Code of Ordinance
Chapter 2 — Animal Control. No formal action was taken.
A public hearing was held during the regular meeting, Thursday, February 11, 2010.
2. Presentation, possible action, and discussion regarding a non - voting student representative on
the City Council.
City Manager Glenn Brown introduced the item. Council heard comments from student senate
representatives at their January 28 meeting.
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City Council Workshop Minutes
Thursday, February 11, 2010
Michele Breaux, Speaker of the TAMU Student Senate presented an explanation of senate bill that
passed by the Student Senate on October 21, 2009, requesting Council to create a non - voting student
representative to the Council in order to represent the opinions of the students of Texas A &M
University.
Council member Massey inquired if the Student Senate were willing to reciprocate if Council takes
their recommendation. Michelle Breaux, extended speaking rights to Hayden Migl, Assistant to the
City Manager and extend Council the rights to speak at student senate meetings. Council conveyed
the importance to maintain two way communications.
Council member Crompton moved for acceptance of a liaison position to work with the City
Manager's office toward a defined role description. Council member Lyles seconded the motion,
which carried 7 -0.
FOR: Mayor Ben White, Mayor Pro Tern Ruesink, Crompton, Maloney, Massey, Lyles, and Stewart
AGAINST: None
6. Presentation, possible action, and discussion regarding the performance, progress and future
plans of the Bryan / College Station Convention and Visitors Bureau (CVB).
Mrs. Shannon Overby, Executive Director of the BCS Convention and Visitors Bureau updated
Council on the performance, progress and future plans of the CVB. No formal action was taken.
At 5:35 pm, Mayor White announced that the City Council would convene into executive session
pursuant to Sections 551.071, 551.074, and 551.087 of the Open Meetings Act to seek the advice of
our city attorney, economic development negotiations, and to consider the evaluation of public
officers.
13. Executive Session will immediately follow the workshop meeting in the Administrative
Conference Room.
Consultation with Attorney {Gov't Code Section 551.0711; possible action. The City Council
may seek advice from its attorney regarding a pending or contemplated litigation subiect or
settlement offer or attorney -client privileged information. Litigation is an ongoing process and
questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with
the City Council. Upon occasion the City Council may need information from its attorney as to
the status of a pending or contemplated litigation subiect or settlement offer or attorney -client
privileged information. After executive session discussion, any final action or vote taken will be
in public. The following subiect(s) may be discussed:
a. City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area,
near Brushy Water Supply Corporation to decertify City of College and certify City of Bryan
b. Discussion of Legal Issues Regarding: Wellborn Incorporation Request
c. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
d. Sewer CCN permit requests for Brushy & Wellborn Services Areas
e. Water CCN permit requests for Brushy & Wellborn Services Areas
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Thursday, February 11, 2010
f. Legal aspects of Water Well, permits and possible purchase of or lease of water well sites
g. TMPA v. PUC (College Station filed Intervention)
h. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid
Waste Management Agency contract, on proposed methane gas contract
i. Update on legal proceedings for Grimes County Landfill site and contracts for development of
Grimes County site
j. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn Mcllhaney, and
Ben White
k. Chavers et al v. Tyrone Morrows, Michael Ikner, City of Bryan, City of College Station, et al
1. Rogers Sheridan v. Barbara Schob & Greg Abbott
m. Clancey v. College Station, Glenn Brown, and Kathy Merrill
n. Verizon v. City of College Station
Personnel {Gov't Code Section 551.0741; possible action
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer. After executive session discussion, any final action or
vote taken will be in public. The following public officer(s) may be discussed:
a. Mayor & Council Self Evaluation
Economic Incentive Negotiations {Gov't Code Section 551.0871 possible action The City Council
may deliberate on commercial or financial information that the City Council has received from a
business prospect that the City Council seeks to have locate, stay or expand in or near the city with
which the City Council in conducting economic development negotiations may deliberate on an offer
of financial or other incentives for a business prospect. After executive session discussion, any final
action or vote taken will be in public. The following subject(s) may be discussed:
a. Proposed Area Bio- Technology Corridor
14. Action on executive session, or any workshop agenda item not completed or discussed in
today's workshop meeting may be discussed in tonight's Regular Meeting if necessary
Council recessed from the executive session at 7:00 p.m. and completed the workshop agenda items
after regular agenda at 9:25 p.m. No formal action was taken.
7. Presentation, possible action, and discussion regarding the development and construction of the
transportation infrastructure represented in the Thoroughfare Plan to meet the demands of
growth projected in the Comprehensive Plan.
Mark Smith, Director of Public Works presented a status report of funding maintenance of street
infrastructure. He identified expected costs of the development of new facilities, ways to allocate the
cost and the city's current ability to meet the financial demands.
Mr. Smith noted that transportation impact fees may have to be charged for new capacity.
No formal action was taken.
8. Presentation, possible action, and discussion concerning the City Internal Auditor's Utility
Customer Service Cash Handling Audit Report.
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Thursday, February 11, 2010
Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf
Pen Creek TIF Board, Zoning Board of Adjustments, BVSWMA, Signature Event Task Force,
(Notice of Agendas posted on City Hall bulletin board).
No discussion was held.
15. Adjourn
Hearing no objections, Mayor White adjourned the meeting at 10:08 p.m. on Thursday, February 11,
2010.
PASSED AND APPROVED this February 25, 2010
ATTEST:
�
City Secretary Connie Hooks
APPROVED:
Mayor Ben White