The URL can be used to link to this page

Home My WebLink About02/25/2010 - Workshop Minutes City CouncilCouncil members John Crompton James Massey Dennis Maloney Katy -Marie Lyles Lawrence Stewart Minutes City Council Workshop Meeting Thursday, February 25, 2010 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor White, Mayor Pro Tern Ruesink, Council members Massey, Stewart, Maloney, Lyles STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, Assistant City Manager Neeley, City Secretary Hooks, City Attorney Cargill, Jr., Management Team COUNCIL MEMBER ABSENT: Crompton 1. Presentation, possible action, and discussion on items listed on the consent aizenda. No discussion was held. 2. Presentation, possible action, and discussion concerning the City Internal Auditor's Utility Customer Service Cash Handling Audit Report. 3. Presentation, possible action, and discussion concerning the City Internal Auditor's Court Cash Handling and Accounts Receivable Audit Report. 4. Presentation, possible action, and discussion concerninp_ the City Internal Auditor's Fuel Operations Follow -up Audit Report. Internal Auditor Ty Elliott discussed the findings of the audits performed within three operations in the City organization. Council member Massey moved to accept the audit reports as presented and directed staff to implement recommendations. Council member Stewart seconded the motion, which carried 6 - 0. FOR: Mayor Ben White, Mayor Pro Tem Ruesink, Massey, Maloney, Lyles and Stewart AGAINST: None ABSENT: Council member Crompton Page 12 City Council Workshop Minutes Thursday, February 25, 2010 5. Presentation, possible action, and discussion on an update of the City of College Station FY 10 Budget, and FY 11 Budget Planning. Jeff Kersten, Chief Financial Officer presented key issues related to the status of FY 10 Budget and preparations toward the FY 11 Budget. No formal action was taken. 6. Presentation, possible action, and discussion regarding activities within the College Station Utilities Electric Department. David Massey, Director of Electric Utilities introduced Tim Crabb, Assistant Director of Electric Utilities. Mr. Crabb presented a briefing on the status of various projects and programs within the Electric Utility, including the Street Light Monitoring System, Dowling Road Substation, and the latest Energy Programs. No formal action was taken. At 4:40 pm, Mayor White announced that the City Council would convene into executive session pursuant to Sections 551.071 and 551.086 of the Open Meetings Act to seek the advice of city attorney, and competitive matters. 11. Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. Consultation with Attorney {Gov't Code Section 551.0711; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney- client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney- client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subiect(s) may be discussed: a. City of Bryan's application with TCEQ for water & sewer permits in Westside /Highway 60 area, near Brushy Water Supply Corporation to decertify City of College and certify City of Bryan b. Discussion of Legal Issues Regarding: Wellborn Incorporation Request c. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation d. Sewer CCN permit requests for Brushy & Wellborn Services Areas e. Water CCN pen requests for Brushy & Wellborn Services Areas f. Legal aspects of Water Well, permits and possible purchase of or lease of water well sites g. TMPA v. PUC (College Station filed Intervention) h. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid Waste Management Agency contract, on proposed methane gas contract i. Update on legal proceedings for Grimes County Landfill site and contracts for development of Grimes County site j. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and Ben White k. Chavers et al v. Tyrone Morrows, Michael Ikner, City of Bryan, City of College Station, et al 1. Rogers Sheridan v. Barbara Schob & Greg Abbott Page 13 City Council Workshop Minutes Thursday, February 25, 2010 m. Clancey v. College Station, Glenn Brown, and Kathy Merrill n. Verizon v. City of College Station o. Legal Aspects of Brazos Valley Convention & Visitors Bureau Articles of Incorporation and Bylaws p. Contemplate Litigation, Legal remedies available to abate weeds, rubbish, brush and other unsanitary matter from a lot in the College Hills residential area. Competitive Matters jGov't Code Section 551.0861; possible action: The City Council may deliberate, vote, or take final action on a competitive matter in closed session. The City Council must make a good faith determination, by majority vote of the City Council, that the matter is a Competitive Matter. A "Competitive Matter" is a utility - related matter that the City Council determines is related to the City of College Station's Electric Utility Competitive Activity, including commercial information, which if disclosed would give advantage to competitors or prospective competitors. The following is a general representation of the subject(s) to be considered as a competitive matter. a. Power Supply 12. Action on executive session, or any workshop agenda item not completed or discussed in today's workshop meeting may be discussed in tonight's Regular Meeting if necessary. Council recessed from executive session to begin the regular meeting. Refer to minutes of regular meeting. At 7:30 pm, following the regular meeting, Council concluded the discussion of workshop items. 7. Presentation, possible action, and discussion regarding a proposed green building standard for future municipal facilities in the City of College Station. Chuck Gilman, Director of Capital Projects presented a proposed green building standard for future municipal facilities in the City of College Station. The building standard was being developed from many of the existing programs and criteria that meet the expectations of the City of College Station, which is compatible with facilities serving a municipality. Staff recommended a specific standard be established to set the minimum design standards for new facilities, that are derived from other green building programs and organizations that do not typically apply to municipal facilities. Council directed staff to move forward with recommendation. 8. Council Calendar Council reviewed upcoming Council activities. 9. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Page 14 City Council Workshop Minutes Thursday, February 25, 2010 Council member Maloney requested future workshop item on 16 ft. low boy trailer regulations. City Manager Brown 10. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, Cemetery Committee, Code Review Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Committee, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Texas Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments, BVSWMA, Signature Event Task Force, (Notice of Agendas posted on City Hall bulletin board). Council member Massey reported on items discussed at the last IGC meeting. Council member Maloney mentioned that the Transportation Committee Meeting was rescheduled for March 4. Council member Lyles reported on the Arts Council's selection of Executive Director and the Health Board Budget Update. Mayor White reported on the MPO Board meeting. Council member Stewart reported on the Audit Committee Meeting and the RVP Board's discussion on G -Con. Mayor Pro Tern Ruesink reported on the Sister Cities exchange program. Delegates from Sister City in Japan plan to visit College Station. Also visitors from Russia have extended their visit to attend Worldfest. 13. Adiourn. Mayor White reconvened into Executive Session at 8:00 p.m. Council returned to open session at 8:22 pm. No action was taken. Hearing no objections, Mayor White adjourned the meeting at 8:22 pm on Thursday, February 25, 2010. PASSED AND APPROVED this March 11, 2010 A TEST: APPROVED: VJ �� J City Secretary Connie Hooks Mayor Ben White