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Home My WebLink About03/25/2010 - Regular Minutes City CouncilMinutes City Council Regular Meeting Thursday, March 25, 2010 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas Councilmembers John Crompton James Massey Dennis Maloney Katy -Marie Lyles Lawrence Stewart COUNCIL PRESENT: Mayor Ben White, Crompton, Massey, Maloney, Lyles and Stewart STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, Assistant City Manager Neeley, City Secretary Hooks, City Attorney Cargill, Jr., Management Team COUNCIL MEMBER ABSENT: Mayor Pro Tern Ruesink 1. Pledge of Allegiance, Invocation, Consider absence request. Mayor White opened the meeting at 7:00 pm. He led the audience in the pledge of allegiance. Fire Chief R.B. Alley provided the invocation. Near Vicitarc Elizabeth Terry and Jane Poe addressed City Council in support of Wellborn incorporation. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by maiority vote of the Council. a. Presentation, possible action, and discussion of Minutes for City Council Workshop and Regular Meeting, March 11, 2010. (Deferred item to April 8, 2010 meeting) b. Approved the change order to the Construction Contract 09 -267 with Alsay, Inc. in the amount of $91,500, for the construction of the Well No. 8. C. Approved Resolution No. 03- 25 -10 -2c on Advance Funding Agreement (AFA) between the City of College Station and the Texas Department of Transportation for improvements to the intersection of State Highway 40 and Barron Road. �r Mayor Ben White CITY OF COIL]. - CA" S TNI - ION Mayor Pro Tern Home of Texas Ae:h1 University" David Ruesink City Manager Glenn Brown Minutes City Council Regular Meeting Thursday, March 25, 2010 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas Councilmembers John Crompton James Massey Dennis Maloney Katy -Marie Lyles Lawrence Stewart COUNCIL PRESENT: Mayor Ben White, Crompton, Massey, Maloney, Lyles and Stewart STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, Assistant City Manager Neeley, City Secretary Hooks, City Attorney Cargill, Jr., Management Team COUNCIL MEMBER ABSENT: Mayor Pro Tern Ruesink 1. Pledge of Allegiance, Invocation, Consider absence request. Mayor White opened the meeting at 7:00 pm. He led the audience in the pledge of allegiance. Fire Chief R.B. Alley provided the invocation. Near Vicitarc Elizabeth Terry and Jane Poe addressed City Council in support of Wellborn incorporation. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by maiority vote of the Council. a. Presentation, possible action, and discussion of Minutes for City Council Workshop and Regular Meeting, March 11, 2010. (Deferred item to April 8, 2010 meeting) b. Approved the change order to the Construction Contract 09 -267 with Alsay, Inc. in the amount of $91,500, for the construction of the Well No. 8. C. Approved Resolution No. 03- 25 -10 -2c on Advance Funding Agreement (AFA) between the City of College Station and the Texas Department of Transportation for improvements to the intersection of State Highway 40 and Barron Road. Page 12 City Council Regular Meeting Minutes Thursday, March 25, 2010 d. Approved Resolution No. 03- 25 -10 -2d awarding the professional services contract (Contract No. 10 -153) to Brown Reynolds Watford Architects, Inc. in the amount not to exceed $138,915.00 for professional services for the College Station Utilities Dispatch Design Project (WF1073340), and approved Resolution No. 03- 25- 10 -2d -a declaring intention to reimburse certain expenditures with proceeds from debt. e. Approved Resolution No. 03- 25 -10 -2e on Professional Services Contract with Bury +Partners, Inc., in the amount of $117,698, for the preliminary design of the Carters Creek Wastewater Treatment Plant Headworks, and approved Resolution No. 03- 25- 10 -2e -a declaring intention to reimburse certain expenditures with proceeds from debt. f. Approved Change Order #2 in the amount of $28,612.00 on Landscape and Irrigation Maintenance Contract #09 -308 with Landscape, USA. g. Approved the twenty -eight FY2009 NIMS Implementation Objectives. The city completed and is compliant with the FY2009 NIMSCAST Implementation Objectives and Metrics for Local Governments and is registered with the Texas Regional Response Network (TRRN) with all deployable equipment with a value of $5,000 or more purchased with Homeland Security Grant Program funds entered into the TRRN. h. Approved Resolution No. 03- 25 -10 -2h adopting the Water Conservation Incentive Program with changes recommended by City Council at workshop meeting. Council member Lyles moved to approve consent items 2b thru 2h with the changes to item 2h for a $25 dollar rebate for rain collection systems that meet functional aspects described in the current Water Conservation Incentive Program. Council member Stewart seconded the motion, which carried 6 -0. FOR: Mayor Ben White, Crompton, Massey, Maloney, Lyles and Stewart AGAINST: None ABSENT: Mayor Pro Tem Ruesink 1. Public Hearing, presentation, possible action, and discussion on an ordinance Budget Amendment #2 amendiny_ ordinance number 3202 which will amend the budget for the 2009 -2010 Fiscal Year results in a net reduction of overall expenditures in the amount of $2,074,944. Jeff Kersten, Chief Financial Officer summarized the purpose for the second Budget Amendment on the anticipated revenues in FY10. Staff reviewed departmental budgets and proposed a net reduction of $2,074, 944 in overall expenditures. This included reductions in expense accounts such as travel, training, miscellaneous supplies, etc. as well as postponement in hiring certain vacant positions. Staff recommended the City Council hold the public hearing on Budget Amendment #2 and approve the budget amendment ordinance as presented. Mayor White opened the public hearing. No one spoke. Mayor White closed the public hearing. Page 13 City Council Regular Meeting Minutes Thursday, March 25, 2010 Council member Crompton moved to approve Ordinance No. 2010 -3238 for Budget Amendment #2 amending the budget for the 2009 -2010 Fiscal Year by a net reduction of overall expenditures in the amount of $2,074,944. Council member Lyles seconded the motion, which carried 6 - 0. FOR: Mayor Ben White, Crompton, Massey, Maloney, Lyles and Stewart AGAINST: None ABSENT: Mayor Pro Tern Ruesink 2. Presentation, possible action, and discussion of a resolution approving Bylaws of Brazos Valley Solid Waste Management Agency, Inc. Mark Smith, Director of Public Works presented the bylaws for newly created government corporation (BVSWMA, Inc.). The bylaws shall provide structure for the organization, its board of directors and establish financial responsibilities, indemnification, a code of ethics and other provisions giving guidance to BVSWMA, Inc. The City Council approved Articles of Incorporation on February 11, 2010. Council member Massey moved to approve Resolution No. 03- 25 -10 -02 approving Bylaws of BVSWMA as presented. Council member Crompton seconded the motion, which carried 5 — 0 with one abstention. FOR: Mayor Ben White, Crompton, Massey, Lyles and Stewart AGAINST: None ABSTAINED: Council member Maloney ABSENT: Mayor Pro Tern Ruesink 3. Presentation, possible action, and discussion regarding the proposed approach to applying the City of College Station's development standards and regulations to College Station Independent School District projects. Bob Cowell, ACIP, Director of Planning and Development Services presented an overview of proposed approach to apply the City of College Station's development standards and regulations to CSISD projects. The agreements for exemptions to the City Code are in addition to the current practice of not requiring the CSISD to comply with customary submittal deadlines and the previous Council approved CSISD exemption to the payment of development review fees. As noted several of the exemptions will require amendment of the T TDO and will be subject to public hearings before the P &Z Commission and City Council. Staff recommended the Council approve the attached general agreement regarding the applicability and enforcement of the City's development standards and regulations to CSISD projects. Council member Maloney moved to approve the general agreement regarding the applicability and enforcement of the City's development standards and regulations to CSISD projects. Council member Stewart seconded the motion, which carried 6 - 0. FOR: Mayor Ben White, Crompton, Massey, Maloney, Lyles and Stewart AGAINST: None ABSENT: Mayor Pro Tem Ruesink Page 14 City Council Regular Meeting Minutes Thursday, March 25, 2010 4. Adiourn Mayor White concluded Regular Meeting at 8:24 pm and returned to Workshop Agenda to complete items. Mayor White concluded Workshop Meeting at 8:45 pm. Refer to minutes of workshop meeting March 25, 2010. Mayor White adjourned the meetings at 8:45 pm. PASSED AND APPROVED this April 8, 2010 ATT T: YVv�c_.Q City Secretary Connie Hooks APPROVED: Mayor Ben White CITY OF COLLEGE STATION Absence Request Form For Elected and Appointed Officers Name: Dave Ruesink Board or Committee: City Council I will NOT be in attendance at the meeting of. March 25, 2010 for the reason(s) specified: Out of country, traveling in Mexico. Signature of officer C Date 3 6 v This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. 0:council /absencerequ est. doc