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Home My WebLink About04/22/2010 - Workshop Minutes City Council.: Mayor Nancy Berry CITY OF COLD EGE STATION Home of Texas AdM University* Mayor Pro Tem David Ruesink City Manager Glenn Brown Minutes City Council Workshop Meeting Thursday, April 22, 2010 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas Councilmembers John Crompton Jess Fields Dennis Maloney Katy -Marie Lyles Lawrence Stewart COUNCIL PRESENT: Mayor Ben White, Mayor Pro Tern Ruesink, Council members Crompton, Massey, Maloney, Lyles and Stewart STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, Assistant City Manager Neeley, City Secretary Hooks, Deputy City Secretary McNutt, City Attorney Cargill, Jr., Management Team 1. Presentation, possible action, and discussion on items listed on the consent agenda. Consent Item 2d — Penberthy Roadway Extension was removed to future agenda. Consent Item 2f — Chapter 1, College Station Cemetery Rules and Regulations; Sub- Sections H and M - Council member Massey requested Council hold further discussion on this item at a future meeting. Council concurred to remove this item for a future workshop discussion with Cemetery Committee. Consent Item 2 — Termination of Contract for New Affordable Housing Construction Services at 1123 Phoenix Street - Council member Maloney inquired about contractor's qualifications. 2. Presentation, possible action, and discussion related to a tour of the Newly purchased Fire Apparatus for the City of College Station. These vehicles represent a significant investment by the City in the safety and security of our citizens and provide specialized equipment for rural firefightinE in the areas of our Citv that do not have citv water lines and Fire Hvdrants. The total cost for these vehicles was $1.7 million dollars. At 3:20 pm, Council toured new fire apparatus and equipment at the Economic Development building. Council returned at 3:53 pm to continue workshop agenda. 3. Presentation, possible action, and discussion relating to receiving the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2009. Page 12 City Council Workshop Minutes Thursday, April 22, 2010 Jeff Kersten, Chief Financial Officer introduced Jim Ingram with Ingram, Wallis and Associates, city's external auditor. Mr. Kersten presented a brief overview of the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2009. Mr. Ingram presented the results of the FY 2009 audit and the 2009 CAFR (Comprehensive Annual Financial Report). Council member Massey moved to accept the 2009 Audit Report and the Comprehensive Annual Financial Report. Council member Stewart seconded the motion, which carried 7 - 0. FOR: Mayor Ben White, Mayor Pro tern Ruesink, Crompton, Massey, Maloney, Lyles and Stewart AGAINST: None 4. Presentation, possible action, and discussion regarding progress on water conservation actions. Jennifer Nations from Public Utilities Department provided an update regarding water conservation actions that were approved in the city's water conservation plan. Staff also provided a progress report on the various elements of the plan. No formal action was taken. 5. Presentation. possible action. and discussion on a NorthLyate Refuse Container Proposal in the Northgate District. Pete Caler, Assistant Director of Public Works, updated Council on the cost estimate to install centralized refuse dumpster(s) and screening in the Northgate District area. He noted that the project would require a budget amendment or could be presented as a service level adjustment during the FY 2011 budget process. Council recommended no monies be spent on this project. 6. Presentation, possible action, and discussion regarding the proposed Millican Reservoir. Dave Coleman, Director of Water Services presented the State Water Plan which contains projections for future water demands, areas identified with water shortages and potential strategies to meet demands across the State. Brazos County is in Region G, and this state plan show the Millican Reservoir as a possible future water source for College Station and Bryan. The study did not provide specific actions. >taff recommendations: • Send a letter to Region H (City of Houston and surrounding communities) asking them to drop its request for "Unique Reservoir Site" designation in the 2011 Regional Plan. • Recommend to Region H that they work with stakeholders over the next five years to develop a well defined plan that can be put into the 2016 Regional Plan. Stakeholders included: • City of College Station and BVSWMA • Residents of the River Bottom area • Producers of oil, gas, and coal • TX Dept of Transportation and TX T -Bone officials • State that College Station is not necessarily opposed to development of surface water supplies, but this particular proposal is not adequately defined. Other sites might be better. Page 13 City Council Workshop Minutes Thursday, April 22, 2010 7. Council expressed support of staff recommendations. No formal action was taken. Council discussed upcoming activities. Council Calendar 8. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subiect for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subiect on an agenda for a subsequent meeting. Council member Lyles requested a future agenda item on parking in specific areas. 9. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, Cemetery Committee, Code Review Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Committee, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Texas Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments, BVSWMA, Signature Event Task Force, (Notice of Agendas posted on City Hall bulletin board). Council member Stewart - reported on the Audit Committee and WPC Oversight Committee meetings. Council member Lyles announced a new Executive Director of the Arts Council, Chris Dyer from Georgetown. Council member Maloney and Council member Massey reported on the WPC Oversight Committee meeting. Massey provided items of interest by the IGC Committee such as, emergency operations center lease and taxicab ordinance. He announced that Charles McCandless was selected as the 7` member of the new BVSWMA Corporation. At 6:07 pm, Mayor White announced that the City Council would convene into executive session pursuant to Section 551.071 of the Open Meetings Act to seek the advice of our city attorney. 10. Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. Consultation with Attorney f Gov't Code Section 551.0711; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subiect or Page 14 City Council Workshop Minutes Thursday, April 22, 2010 settlement offer or attorney - client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney- client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subjects) may be discussed: Litigation a. City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan b. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid Waste Management Agency contract, on proposed methane gas contract c. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation d. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and Ben White e. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al f. Clancey v. College Station, Glenn Brown, and Kathy Merrill Legal Advice a. Discussion of Legal Issues Regarding: Wellborn Incorporation Request b. Contemplated Litigation, Legal remedies available to abate weeds, rubbish, brush and other unsanitary matter from a lot in the College Hills residential area. 11. Action on executive session, or any workshop agenda item not completed or discussed in today's workshop meeting may be discussed in tonight's Regular Meeting if necessary. No formal action was taken. 12. Adjourn. Hearing no objections, Mayor White adjourned the workshop meeting at 6:07 pm on Thursday, April 22, 2010. PASSED AND APPROVED this May 27, 2010 ATTEST: APPROVED: City Secretary Connie Hooks Mayor Nan Berry