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Home My WebLink About05/27/2010 - Workshop Minutes City CouncilMayor CITY OF COLLEGE STATION Nancy Berry Home of Texas Ae7M University' Mayor Pro Tem David Ruesink City Manager Glenn Brown Minutes City Council Workshop Meeting Thursday, May 27, 2010 at 3:00 pm City Hall Council Chambers, 1101 Texas Avenue College Station, Texas Councilmembers John Crompton Jess Fields Dennis Maloney Katy -Marie Lyles Lawrence Stewart COUNCIL PRESENT: Mayor Nancy Berry, Mayor Pro Tern Ruesink, Council members Crompton, Fields, Maloney, Lyles and Stewart STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, Assistant City Manager Neeley, City Secretary Hooks, Deputy City Secretary McNutt, City Attorney Cargill, Jr., Management Team Mayor Berry called meeting to order at 3:00 p.m. 1. Presentation, possible action, and discussion on items listed on the consent agenda. Consent Item No. 2g — COPS Hiring Recovery Program (CHRP) Grant was removed from agenda and placed on June 10 agenda. Consent Item No. 2c — Justice Assistance Grant (JAG) Inter -local Agreement - Council member Maloney inquired about the formula upon which grant monies are distributed among entitie. Assistant Police Chief Scott Simpson stated that the monies are allocated to an entity based on crime rate statistics. Consent Item No. 2e — Brazos Valley Council of Governments Grant - Council member Maloney inquired about the City of Bryan's decision. Consent Item No. 2b - College Station Medical Corridor — Mayor Berry abstained. 2. Presentation, possible action, and discussion regarding adoption of the C entral Colleg St ation Neighborhood Plan. Lindsay Kramer, Senior Staff Planner presented an overview of the Central College Station Neighborhood Plan, a component of the College Station Comprehensive Plan planning process that has been underway for the past nine months and the update is completed. Components: ❑ Community Character ❑ Neighborhood Integrity ❑ Mobility Page 12 City Council Workshop Minutes Thursday, May 27, 2010 ❑ Sustainability ❑ Implementation ❑ Appendices 0 Existing Conditions 0 Public Input 0 Implementation information 3. Presentation, possible action, and discussion regarding the potential creation of a Medical Corridor in the southern portion of the City. Mayor Berry abstained from item. David Gwin, Director of Economic and Community Development presented the plan envisioned for the Medical Corridor. A corridor specifically designed to focus development synergy and invite significant new financial investment from healthcare, as well as new stakeholders in the southern portion of the City. Mr. Gwin received positive feedback on the proposal from members of the City Council. Action taken at the regular meeting, Consent Item No. 2b. 4. Presentation, possible action, and discussion to explore the potential of a College Station Business Association. David Gwin, Director of Economic and Community Development presented a historical perspective to Boards and Committees associated with Business Development in College Station. He proposed a plan to re- create a Board similar to the Bryan Business Council with the goal of targeting businesses to College Station. Two Citizens interested in this proposal addressed the City Council. Hubbard Kennady and Dick Haddox, former City Council members. They encouraged the City Council to reach out to the community for assistance and guidance on College Station's future. Hearing no objection, Mayor Berry recommended the City Attorney assist Mr. Haddox, Mr. Kennady and Mr. Gwin to formulate the documentation establishing a 501(c)(3) organization and return to City Council for consideration. 5. Presentation, possible action, and discussion regarding an update of the Water Conservation and Irrigation Plan for the College Station Parks and Recreation Department. David Schmitz, Assistant Director of Parks and Recreation presented an overview of the water conservation goals. Council directed staff to move forward with the Water Conservation and Irrigation Plan. 6. Presentation, possible action, and discussion regarding a draft list of topics for the City Council's retreat scheduled for June 17 and 18 at the Utility Training Center off of Graham Road. Page 13 City Council Workshop Minutes Thursday, May 27, 2010 Council discussed list of topics for the City Council retreat scheduled for June 17 -18. At 4:45 pm, Mayor Berry announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.074 and 551.087 of the Open Meetings Act to seek the advice of our city attorney, personnel and economic development negotiations. 10. Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. Consultation with Attorney f Gov't Code Section 551.0711; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney- client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney- client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a. City of Bryan's application with TCEQ for water & sewer permits in Westside /Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan b. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid Waste Management Agency contract, on proposed methane gas contract c. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation d. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and Ben White e. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al f. Clancey v. College Station, Glenn Brown, and Kathy Merrill Legal Advice a. Discussion of Legal Issues Regarding: Wellborn Incorporation Request b. Contemplated Litigation, Legal remedies available to abate weeds, rubbish, brush and other unsanitary matter from a lot in the College Hills residential area. c. Brief update on Open Meetings Act. Personnel f Gov't Code Section 551.0741; possible action The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The followine public officer(s) may be discussed: a. Mayor & Council Self Evaluation Economic Incentive Negotiations fGov't Code Section 551.0871; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in Page 14 City Council Workshop Minutes Thursday, May 27, 2010 or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subjects) may be discussed: a. Spring Creek Business Park, location of Education Prospect Mayor Berry reconvened Workshop Agenda at 8:26 pm to hear Workshop Agenda items. 7. Council Calendar Council discussed upcoming activities. 8. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. No discussion was held. 9. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos Valley, Audit Committee, Brazos County Health Dept., Brazos Animal Shelter, Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, Cemetery Committee, Code Review Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Committee, Metropolitan Planning Organization, National League of Cities, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Texas Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments, BVSWMA, Signature Event Task Force, (Notice of Agendas posted on City Hall bulletin board). Council member Crompton reported on the Animal Shelter Board meeting and possible funding increase from City to Animal Shelter in this fiscal year. Council member Crompton reported on the Convention and Visitors Bureau Meeting. He noted that a letter was addressed to City Manager from CVB regarding the governance issues within the CVB. Council member Lyles asked for input on prospective board members for Arts Council. She also reported on the recent Health Board meeting. Mayor Pro Tern Ruesink reported on his recent travel to Salamanca, Mexico. David Gwin, Director of Economic and Community Development and other community leaders accompanied him. Dr. Ruesink presented a slide show. 11. Action on executive session, or any workshop agenda item not completed or discussed in Page 15 City Council Workshop Minutes Thursday, May 27, 2010 today's workshop meeting may be discussed in tonight's Regular Meeting if necessary. No formal action was taken. 12. Adiourn. Hearing no objections, Mayor Berry adjourned the workshop meeting at 8:26 pm on Thursday, May 27, 2010. PASSED AND APPROVED this June 10, 2010 ATTEST: APPROVED: ity Secretary Connie Hooks Mayor Nanc Berry