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Home My WebLink About08/12/2010 - Regular Minutes City CouncilMayor Nancy Berry Mayor Pro Tem John Crompton City Manager Glenn Brown .(kre CITY OF COI1_EGE STATION Horne of Texas A&M University' Minutes City Council Regular Meeting Thursday, August 12, 2010 at 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas Councilmembers James Massey Dennis Maloney Katy -Marie Lyles Dave Ruesink COUNCIL PRESENT: Mayor Nancy Berry, Mayor Pro Tem Crompton, Council members Maloney, Lyles and Ruesink STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, Assistant City Manager Neeley, Deputy City Secretary McNutt, City Attorney Cargill, Jr., Management Team I. Pledge of Allegiance, Invocation, Consider absence request. Mayor Berry opened the meeting at 7:10 pm. She led the audience in the pledge of allegiance. Fire Chief R.B. Alley provided the invocation. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Lyles, the City Council voted five (5) for and none (0) opposed, to approve absence requests from Councilmember Jess Fields. The motion carried unanimously. a. Hear Visitors Kip Gilts, Pastor of United Methodist, 9210 Riverstone Ct, thanked the Council and the Staff for the current UDO. Teresa Qu, 5204 Cascades, requested Council to look into a future connection between east and west of Hwy 6 at William Fitch Pkwy for sidewalks and bike lanes. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council, Page 12 City Council Minutes Thursday, August 12, 2010 a. Presentation, possible action, and discussion regarding the minutes for Special Meeting July 13, 2010 and July 22, 2010 Regular Meeting. b. Approved Resolution No. 08-12-10-2b awarding a Professional Services Contract for the design of the Jones -Butler Roadway Extension to Jones & Carter, Inc., in the amount of $289,000.00, and approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Further action is needed to reject the original Request for Proposal, RFQ 10-22, Penberthy Road Extension and resulting statements of qualifications. c. Approved Resolution No. 08-12-10-2c for Notices of Sale, Preliminary Official Statements and related materials for the sale of "City of College Station, Texas General Obligation Improvement Bonds, Series 2010" and "City of College Station, Texas Certificates of Obligation, Series 2010" including selection of a date for opening bids. d. Approved the authorizing the award of Bid No. 10-64 for the purchase of T-shirts, caps, and polo shirts for athletic programs sponsored by the Parks Department and for other City Departments for uniforms with C C Creations ($47,000) and Monograms and More ($38,000) for a combined annual estimated expenditure of $85,000. e. Approved the results from the purchasing process follow-up audit report. g. Approved Resolution No. 08-12-10-2f on an interlocal agreement between the City of College Station and Brazos County for the conduct and management of the City of College Station Special election and the approval of the Notice of Special Election that will be held on Tuesday, November 2, 2010. Presentation, posible action y discusion acerca de la resolution para aprobar un acuerdo interlocal entre la Ciudad de College Station y el Condado de Brazos para conducir y manejar las elecciones especiales de la Ciudad de College Station y aprobar la Notification de Elecciones especiales que se celebraran el dia martes 2 de noviembre de 2010. Approved an amendment to the Agreement for Services with the Brazos Valley Softball Umpires Association to provide officiating services for City athletic leagues and programs (Contract Number 09-085) in an amount not to exceed $183,900.00 total per year. h. Approved a change order to the Emerald Forest drainage improvements design contract with Kimley Horn Associates in the amount of $13,000. i. Approved the rejection of a bid 10-60 from N -Line Traffic Maintenance for the deployment and take down of Northgate pedestrian/traffic safety devices. The amount for the bid was to not exceed $117,000 for the year beginning on September 2, 2010 at $2,250 per week. J• Approved Resolution No. 08-12-10-21 on a supplemental agreement with TxDOT allowing the transfer of $237,200.00 from funds paid for FM 60 improvements to cover a portion of the amount owed to the State for Wellborn Road Improvements and refunding the remaining balance of $235,500.00 to the City. Page 13 City Council Minutes Thursday, August 12, 2010 Item 2a was pulled from the Consent Agenda. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Maloney, the City Council voted five (5) for and none (0) opposed, to approve the Consent Agenda, less item 2a. The motion carried unanimously. 1. Public hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, specifically a rezoning for 2.76 acres from A -O Agricultural Open to C-1 General Commercial generally located behind the Independence Harley-Davidson dealership located at 4101 State Highway 6 South. Mayor Berry opened the Public Hearing. Tehre being no Public Comment, the Public Hearing was closed. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Maloney, the City Council voted five (5) for and none (0) opposed, to approve Ordinance 2010- 3264, rezoning 2.76 acres from A -O Agricultural Open to C-1 General Commercial generally located behind the Independence Harley-Davidson dealership located at 4101 State Highway 6 South. The motion carried unanimously. 2. Public hearing, presentation, possible action, and discussion on an amendment to Chapter 12, City of College Station Code of Ordinances, Unified Development Ordinance Article 2 Development Review Bodies as it relates to the creation of a Bicycle, Pedestrian, and Greenways Advisory Board. Mayor Berry opened the public hearing. Sherry Ellison, 2705 Brookway Dr., spoke in support of the Advisory board. Mayor Berry closed the public hearing. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Maloney, the City Council voted five (5) for and none (0) opposed, to approve Ordinance 2010-3265, amending the UDO for the Bicycle, Pedestrian, and Greenways Advisory Board. The motion carried unanimously. 3. Public hearing, presentation, possible action, and discussion to consider an Ordinance amending the City of College Station Comprehensive Plan (Ordinance 3186 as amended by Ordinance 2010-3226, 2010-3247 and 2010-3255) by adopting the Water System Master Plan, for the City of College Station. Mayor Berry opened the public hearing. There being no public comment, Mayor Berry closed the public hearing. Page 14 City Council Minutes Thursday, August 12, 2010 MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Ruesink, the City Council voted five (5) for and none (0) opposed, to approve Ordinance 2010-3266, adopting an updated Water System Master Plan. The motion carried unanimously. 4. Public hearing, presentation, possible action, and discussion on an ordinance amending Chapter 12, "Unified Development Ordinance", Section 8.2.A.13, "Sidewalks", of the Code of Ordinances of the City of College Station, Texas, for the purpose of establishing alternatives to the construction of sidewalks with development and a sidewalk fund. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Crompton, the City Council voted five (5) for and none (0) opposed, to approve Ordinance 2010- 3267, establishing alternatives to the construction of sidewalks with development and a sidewalk fund. The motion carried unanimously. 5. Presentation, possible action, and discussion of a resolution calling for a special election and calling for a Transportation User Fee. Item was postponed to a future agenda. 4. Presentation, possible action, and discussion regarding (1) results of a citywide risk assessment conducted by the City Internal Auditor, (2) selection of audit topics for the fiscal year 2011 audit plan, and (3) amending the fiscal year 2010 audit plan. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Crompton, the City Council voted five (5) for and none (0) opposed, to approve the Risk Assessment and Audit Plan Report. The motion carried unanimously. 6. Council Calendar Council reviewed activities on Council Calendar 7. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Mayor Berry requested a future Workshop Item on the overview and understanding of the Park Enterprise Fund. Council member Lyles seconded the motion. Page 15 City Council Minutes Thursday, August 12, 2010 Mayor Protem Crompton requested an addition to the Park Enterprise Fund is the whole notion of the all the Recreation Accounts within 60 days. 8. Discussion, review and possible action regarding the following meetings; Arts Council of the Brazos Valley, Audit Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS. Cemetery Committee, Code Review Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Mayor's Council on Physical Fitness, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). Council member Lyles reported on the Arts Council meeting. Mayor Berry reported on the Health Board and the MPO. Council member Ruesink reported on Sisters Cities. 6. Adjourn. Hearing no objections, Mayor Berry concluded Regular Meeting at 8:00 pm on August 12, 2010. PASSED AND APPROVED this October 14, 2010 ATTEST: APPROVED: City Secr,'ry Mayor Nancy Berry