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Home My WebLink About08/18/2010 - Special Minutes City Council Mayor Councilmembers Nancy Berry CITY OF COI I GE STATION Home of 7I xav Ad-M University' Jess Fields Mayor Pro Tem Dennis Maloney John Crompton Katy-Marie Lyles City Manager Dave Ruesink Glenn Brown Minutes City Council Special Budget Meeting Wednesday, August 18, 2010 at 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. Call to order. Mayor Berry called meeting to order at 3:12 p.m. 2. Presentation, possible action and discussion on the FY 2010-2011 Proposed Budget. Water Fund Revenues: $13,367,841 - User fees from Water Customers - Impact of Residential Conservation Rate - FYI I Proposed Rate Increase • Residential 2% • Commercial 2% • Commercial Irrigation - 10% (estimated result 4% conservation) - Forecast Shows Future Rate Increases Expenditures: $17,804,090 - Operations and Maintenance - $6,158,634 • Budget Reductions - Service Level Adjustments - $41,836 • Impact Fee Study • Public Education/Conservation Programs • Rebate Program - Pay Adjustments - $33,723 - Debt Service - $5,024,897 - Transfer to Capital Projects - $5,250,000 V'- Return on Investment - $1,295,000 ROW V4W Page 12 City Council Minutes Wednesday, August 18, 2010 Wastewater Fund Revenues: $12,203,190 ■ User Fees from Wastewater Users ■ FYI I Proposed Rate Increase of 3% ■ Forecast Shows Additional Future Rate Increases Expenditures: $12,419,134 ■ Operations and Maintenance - $6,081,403 Budget Reductions ■ Service Level Adjustments - $87,535 - Impact Fee Study - Public Education / Conservation Programs - Grease Sampling - Portable Generator for Lift Station ■ Pay Adjustments - $50,359 ■ Debt Service - $4,203,437 ■ Transfer to Capital Projects - $825,000 ■ Return on Investment - $1,171,400 Traffic Safety Fund ■ Revenue: $1,603 Investment Earnings ■ Expenditures: $60,000 - BCS Mobility Initiative Harvey Road Corridor Progression Study Wolf Pen Creek TIF ■ Revenues - $15,000 Investment Earnings ■ Expenditures: $3,033,313 WPC Water Feature $1.2 million ■ TIF expired December 31, 2009 Court Funds ■ Court Technology Fee Fund • Court Security Fee Fund ■ Juvenile Case Management Fee Fund ■ Municipal Court Fund ■ Police Seizure Fund Page 13 City Council Minutes Wednesday, August 18, 2010 Cemetery Funds • Memorial Cemetery Fund (pg 145) - Revenues $266,247 (plot sales less than anticipated) - Expenditures $2,764 (general & administrative expenses) • Memorial Cemetery Endowment Fund (pg 226) - Revenues $128,804 (plot sales less than anticipated) - Expenditures $10,000 (advertising expenses) - Perpetual Care Cemetery Fund (pg 227) - Revenues $35,000 (plot sales and investment income) - Expenditures $0 Internal Service Funds Self-Insurance Funds ■ Property Casualty ► Revenues $1,754,600 ► Expenditures $1,342,775 ► Ending Working Capital $92,157 ► Reserve for possible claims ► Premium Increase for FYI I ■ Actuarial Study Employee Benefits - Revenues $8,227,507 - Increased City Contribution $ 903,890 - Expenditures $9,360,973 - B1ueCross B1ueShield of Texas - Increase in cost to employees in FYI 1 - Multiple Options offered to employees in FYI I - Claims costs increase - Ending Working Capital $1,824,805 ■ Reserve for future claims and premium costs Workers Compensation - Revenues $ 442,375 - Expenditures $ 654,911 - Ending Working Capital $1,840,483 ■ Reserve for future claims - Claims and premiums - Actuarial Study Unemployment Compensation - Revenues $ 36,756 - Expenditures $ 34,330 Page 14 City Council Minutes Wednesday, August 18, 2010 r.. - Ending Working Capital $ 211,830 Equipment Replacement Fund Revenues Fleet Rentals ► Reduced Transfers In 1 Phone and Radio System Copiers / Other Expenditures ► Fleet Purchases and Replacement Proposed Budget includes Hybrid vehicles ► Radio System Replacement ► Other Equipment Purchases Utility Customer Service ► Provide utility metering, billing and collection customer services for the City utilities. Revenues $2,258,503 - Charges to the Electric, Water, Wastewater, Sanitation and Drainage Utilities Expenditures $2,258,503 - Operations and Maintenance - $2,233,490 - Service Level Adjustments - $ 0.00 - Pay Adjustments - $ 25,013 Fleet Services Fund ► Provide fleet support services to City operations Revenues $1,576,232 ► Charges for service received from other City departments Expenditures $1,686,412 1 Operations & Maintenance - $1,609,236 ► Service Level Adjustments - $50,000 ► Fleet Wash Rack (split with Public Works Dept) ► Pay Adjustments - $27,176 MOTION: Upon a motion made and seconded, the City Council voted two (2) for and four (4) opposed, with Mayor Berry, Council member Fields, Lyles, and Ruesink voting against, move to construct trails in green area in park adjacent to Windwood Subdivision. The motion failed. MOTION: Upon a motion made by Councilmember Maloney, the City Council voted six (6) for and zero (0) opposed, moved to send project to Parks Board for research. The motion was unanimous. Page 15 City Council Minutes Wednesday, August 18, 2010 w.. 3. Presentation, possible action and discussion on the 2010-2011 ad valorem tax rate; and, if necessary, on calling two public hearings on a proposed ad valorem tax rate for 2010-2011. Ad Valorum Tax Rate: ETR 44.7543 Current Rate 43.9400 Roll Back 46.4392 Proposed Rate 44.7543 MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Maloney, the City Council voted six (6) for and zero (0) opposed, to move to not exceed ETR of 44.7543. The motion was unanimous. 4. Executive Session will immediately follow the special meeting in the Administrative Conference Room. Competitive Matters JGov't Code Section 551.0861, possible action The City Council may deliberate, vote, or take final action on a competitive matter in closed session. The City Council must make a good faith determination, by majority vote of the City Council, that the matter is a Competitive Matter. A "Competitive Matter" is a utility-related matter that the City Council determines is related to the City of College Station's Electric Utility Competitive Activity, including commercial information, which if disclosed would give advantage to competitors or prospective competitors. The following is a general representation of the subject(s) to be considered as a competitive matter. a. Electric Fund FY2010-2011 Proposed Budget Economic Incentive Negotiations IGov't Code Section 551.0871; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Bio-Corridor Prospects such as Pharmaceuticals and other high tech industries 5. Action on executive session. No action was required from Executive Session. 6. Adjourn. Hearing no objections, Mayor Berry adjourned the Special Meeting at 5:19 p.m. «r• Page 16 City Council Minutes Wednesday, August 18, 2010 PASSED AND APPROVED this November 10, 2010 Arns'r: APPROVED: ~1 v~ l'l City Secret Mayor Nancy erry