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Home My WebLink About05-18-09-2w - Resolution - 05/18/2009RESOLUTION NO. 05- 18 -09 -2w A RESOLUTION AUTHORIZING THE CITY COUNCIL TO ORDER A MUNICIPAL RUNOFF ELECTION TO BE HELD ON JUNE 13, 2009, FOR THE PURPOSE OF ELECTING ONE CITY COUNCILMEMBER TO PLACE 4 BY THE QUALIFIED VOTERS OF THE CITY OF COLLEGE STATION; DESIGNATING ELECTION PRECINCTS; APPOINTING ELECTION OFFICIALS; ESTABLISHING PAY RATES FOR ELECTION WORKERS; PROVIDING FOR NOTICE OF SAID ELECTION; PROVIDING FOR THE USE OF VOTING MACHINES; PROVIDING FOR EARLY VOTING; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council is authorized to order a runoff election to be held on the 13 day of June, 2009, for the purpose of electing a City of College Station Councilmember for Place 4 by the qualified voters of the City of College Station; now, therefore, BE IT RESOLVED BY THE CITY OF COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the polls for said election shall be open from 7:00 am until 7:00 pm. PART 2: That the City Secretary is expressly authorized to obtain election supplies and equipment required by law and necessary to conduct said election. PART 3: That the Office of the City Secretary shall perform all duties normally performed by the County Clerk in general elections with respect to early voting, giving notice of the election, and preparing the official ballots. PART 4: That the election precincts, voting places, and election officers of said election shall be as follows: Polling Location City Precincts consisting of County Voting Precincts Election Officers College Station Conference Center 9, 20, 21 Terri Stewart, Judge 1300 George�Bush Drive Joe Callaway, Alternate College Station City Hall 10A, 1013, 24, 34 Steve Milam, Judge 1101 Texas Avenue Doris Milam, Alternate A &M Consolidated High School 2C, 8, 31, 32, 35A, 35B Jean McDermott, Judge 1801 Harvey Mitchell Parkway S Janet Ray, Alternate Lincoln Center 33, 64, 72, 74 Andre Mae Steen, Judge 1000 Eleanor Anne Steen, Alternate Aldersgate Methodist Church 40 Jean Hall, Judge 2201 Earl Rudder Freeway South Bill Donaldson, Alternate Pebble Creek Elementary 41,68 Dixie Tracy, Judge 200 Parkview Drive Vincente Gonzales, Alternate Rock Prairie Elementary.. 2B, 39, 80 Gene Charleton, Judge 3400 Welsh Avenue Maggie Charleton, Alternate PART 5: In addition to the presiding judge and alternate judge for each precinct herein above designated, the respective presiding judge for each precinct and the Early Ballot Board as herein provided, shall be authorized to appoint a sufficient number of clerks as they may deem necessary to assist then in said election, provided, however, that the number of clerks appointed by said presiding judge for each polling place shall not be less than two, including the alternate judge also serving as a clerk. Resolution No. 05- 18 -09 -2w Page 2 PART 6: That the judges and clerks shall be compensated at the rate of nine dollars ($9.00) per hour. The judge who delivers the returns of the election shall be paid an additional twenty -five ($25.00) provided he /she returns unused ballots, election supplies, and ballot boxes when he /she makes delivery of the returns of the election. PART 7: Direct recording election voting devices shall be used for voting at the foregoing election precincts and electronic county devices and equipment shall be used for counting the ballots t said election. Optical scan balloting materials shall be used for mail balloting. PART 8: Early voting shall be conducted by the Office of the City Secretary in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas, and in the College Station School District Administration building, 1812 Welsh. Early voting by personal appearance for the runoff election shall commence on June 1, 2009 at 8:00 am and end at 7:00 pm on Tuesday, June 9, 2009. No voting will be held on Saturday, June 6 and Sunday, June 7. PART 9: An Early Ballot Board is hereby designated to canvass the early votes cast by mail and by personal appearance. Kay Parker is duly appointed as Presiding Judge of said Board, and she shall appoint such other members as provided in the Texas Election Code, Section 87.002(b). PART 10: The Council Chambers located in the College Station City Hall is hereby established as the Central Counting Station to receive and tabulate votes and ballots cast in said election. PART 11: The following persons are hereby authorized and approved as persons employed and designated to handle the ballots, operating the tabulating equipment, count the ballots, and be present in the Central Counting Station: a. Presiding Judge — Kay Parker b. City Secretary - Connie Hooks c. Tabulation Supervisor —Tracy Price and Kerry Mullins d. Clerks named by Presiding Judge e. Consultant for Texas Voting Systems, Inc. and /or Hart Intercivic PART 12: A committee is hereby established of the following persons to hold three computer accuracy tests. The first test shall be conducted at least 48 hours before the count of voted ballots. The second test shall be conducted immediately prior to the start and the third test immediately subsequent to the count of voted ballots to ascertain that the computer will accurately count the votes cast for the offices to be voted upon in said election: a. Kay Parker b. Tracy Price c. Kerry Mullins d. Connie Hooks e. Consultant for Texas Voting Systems, Inc., and /or Hart Intercivic PART 13: All resident, qualified voters of the City of College Station shall be permitted to vote for City Councilmember Place 4. PART 14: The City Manager or his designee is hereby authorized to negotiate and execute an election services contract with Texas Voting Systems for services in connection with the City of College Station runoff election. In addition, the City Manager or his designee is hereby authorized to negotiate and execute a contract with Brazos County for the purpose of leasing necessary equipment to conduct this election. Resolution No. 05- 18 -09 -2w Page 3 PART 15: In accordance with Section 123.001 of the Texas Election Code, the Hart Intercivic Direct Recording Electronic Voting System, Optical Scan Voting System and Electronic Management System for Brazos County, Texas and certified by the Secretary of State on January 3, 2002, and subsequent certifications each year, and identified as eSlate is hereby adopted for the runoff election. PART 16: The runoff election shall be held in accordance with the requirements for bilingual elections as set forth in the Voting Rights Act amendments for 1975 (42USC 1973aa -1a) and in Section 272.001 of the Election Code. All election forms and materials shall be printed in both English and Spanish, and bilingual oral assistance shall be made available within the requirements of the law. PART 17: The Mayor of the City of College Station is hereby authorized to sign an official NOTICE OF RUNOFF ELECTION listing the precincts and polling place locations for this election. A copy of the NOTICE OF RUNOFF ELECTION, when published in a newspaper of general circulation in English and Spanish, shall serve as proper notice of the City's election. PART 18: That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED this 18 day of May, 2009, City ac reta 1.. AP VED: Mayor APP V City Attorney