HomeMy WebLinkAbout10/08/2009 - Regular Minutes City CouncilCouncilmembers
John Crompton
James Massey
Dennis Maloney
Katy -Marie Lyles
Lawrence Stewart
Minutes
City Council Regular Meeting
Thursday, October 08, 2009 at 7:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
COUNCIL PRESENT: Mayor Ben White, Mayor Pro Tern Ruesink, Council members Crompton,
Massey, Maloney, Lyles, Stewart
STAFF PRESENT: City Manager Brown, Assistant City Manager Merrill, Assistant City Manager
Neeley, City Attorney Cargill Jr., Deputy City Secretary McNutt, Management Team
1. Pledge of Allegiance, Innvocation, Consider absence request, .Hear Visitors
Mayor White called the meeting to order at 7:00 pm with all Council members present. Mayor White
led the audience in the Pledge of Allegiance. Fire Chief R.B. Alley provided the invocation.
bear Vicitnrc-
Hugh Lindsay 400 Walton Dr. — spoke on the topic of rental registration and a recent citation he
received for non - payment of rental registration. He stated that he did not own rental property in
College Station.
Brian A1g, TAMU student spoke on City's unnecessary spending regarding Red Light Camera
pamphlets and the City's recent action to install surveillance cameras in Northgate and the
construction of restrooms in Northgate.
2. Presentation, possible action and discussion of consent ap_enda items which consists of
ministerial or "housekeeping" items required by law. Items may be removed from the
consent agenda by majority vote of the Council.
a. Approved minutes for City Council Special Meeting, September 1, 2009, workshop and
regular meetings September 10, 2009 and Joint meeting with CSISD, September 22, 2009.
b. Approved Resolution No. 10- 08 -09 -2b for a Professional Services Contract with The Ground
Crew, LLC, in the amount of $149,865.93 for the completion of the Texas Avenue Streets;,ape
project.
C. Approved request for the City to serve as a co- sponsor and contribute $2,500 to assist in
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Thursday, October 08, 2009
underwriting the Fall of the Berlin Wall 20th Anniversary celebration.
d. Approved bid awarding single purchase of electrical wire and cable maintained in inventory as
follows: HD Supply $357,900; TEC $36,600 and Crawford Electric Supply $61,082.75.
Total expenditure, $455,582.75.
e. Approved budget of the Brazos Valley Convention and Visitors Bureau and funding
agreement between the City of College Station and the Brazos Valley Convention and Visitors
Bureau for FYI in the amount of $1,107,000.
f. Approved funding agreement between the City of College Station and the Research Valley
Partnership for FYI in the amount of $300,000.
g. Approved budget of the Arts Council of Brazos Valley and the operations and maintenance
funding agreements between the City of College Station and the Arts Council of Brazos Valley
for FYI totaling $208,000.
h. Approved Resolution No. 10- 08 -09 -2h replacing Resolution No. 9 -1- 2009 -03 for the purpose
of revising a polling place location and to correct language in the Interlocal Government
Agreement with Brazos County for the conduct and management of the Special Election.
Approved Resolution No. 10- 08 -09- 2i awarding a Professional Services Contract ( #09 -209)
with Clark Condon Associates in an amount not to exceed $73,500.00, for the development of
a master plan for the Wolf Pen Creek Water Feature and Festival Area Project (Project No.
WP- 0901).
Approved an annual purchase order with Boundtree Medical L.L.C. for $65,000.00 for EMS
supplies.
k. Approved rejection of Bid 09 -79 annual agreement for electric meters that are maintained in
Electrical Inventory.
Council member Maloney moved to approve consent items 2a thru 2k. Council member Lyles
seconded the motion, which carried 7 - 0.
FOR: Mayor Ben White, Mayor Protem Ruesink, Crompton, Massey, Maloney, Lyles and Stewart
AGAINST: None
1. Presentation possible action and discussion on a bid award for the annual agreement for
various electrical items and electric meters to be stored in inventory as follows: Stuart C. Irbv
5428,585.00; HD Suppiv $488,054.00; K.BS 5179,458.50; Teeldine 5225,808.90; Hill Cou ntry
EIectric Supply $25,572.00; Priester Mell and Nicholson $105,270.00; and $17,620 to be
determined by tie breaker procedures. Total estimated annual expenditure is $1,452,748.40.
Cheryl Turney, Assistant Finance Director presented bids on annual various electrical items and
electric meters. Staff recommended awarding to the lowest responsible bidder meeting
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City Council Regular Minutes
Thursday, October 08, 2009
specifications as shown below plus an additional $17,620.00 to be determined by tie breaker (see
below) for a total annual expenditure of $1,452,748.40.
I. Stuart C. Irby
$
428,585.00
II. HD Supply
$
488,054.00
III. KBS Electric
$
179,458.50
IV. Techline
$
225,808.90
V. Hill Country Electric Supply
$
25,572.00
VI. Priester MelI and Nicholson
$
105,270.00
$1,452,748.40
Tie Bids KBS Electric Techline
F -1 Brace Deadend 8' Fiberglass 75x$180= $13,500 75x$180= $13,500
Priester Mell Nicholson Techline
F -4 Brace Deadend IO'Fiberglass 20x$206 =$ 4,120 20x @$206 = $4,120
Troy Rother, Assistant City Engineer introduced two youth from the College Station Cub Scout
Troop 1074 to draw for two (2) tie breakers between KBS Electric & Techline and Priester Mell
Nicholson & Techline.
Blaze with Troop 1074 drew - KBS Electric for F -1 Brace Deadend 8' Fiberglass at 75x$180= $13,500
Jasia with Troop 1074 drew - Techline for the F -4 Brace Deadend 1 0'Fiberglass20x @$206 = $4,120
Council member Massey made a motion to award line item bids to Stuart C. Irby for $428,585.00,
HD Supply for $488,054.00, KBS Electric for $179,458.50, Techline for $225,808.90, Hill County
Electric Supply for $25,572.00, Priester Mell and Nicholson for $105,270.00 and award tie bids to
KBS Electric for F -1 Brace Deadend 8' Fiberglass at $13,500 and Techline for the F -4 Brace
Deadend 10'Fiberglass at $4,120. Council member Stewart seconded the motion, which carried 7 -0.
FOR: Mayor Ben White, Mayor Pro tem Ruesink, Crompton, Massey, Maloney, Lyles and Stewart
AGAINST: None
2. Presentation, uossible action, and discussion of Citv Policv reQardinLy Street LiQhtinrf for
Subdivisions in Citv Limits serviced by B'TL.
Mark Smith, Director of Public Works presented an interim policy that reimburses developers or
Home Owners Associations a monthly billing cost for BTU streetlights in College Station City
Limits. This provides equity for College Station citizens regardless of their electric provider and
College Station Utilities currently pays the same street lighting costs for areas served by CSU.
The Reimbursement Agreement is proposed to be entered into by the developer or Home Owners
Association. Upon proof of timely payment by Developer to BTU, and upon submittal of such proof
to City, City shall reimburse Developer its regularly incurred monthly charges for electricity for
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City Council Regular Minutes
Thursday, October 08, 2009
lighting such street lights. Staff recommended approval of this policy and authorizing City Manager
to enter Reimbursement Agreements with developers or Home Owners Associations.
Council member Maloney moved to approve policy and authorizing City Manager to enter
Reimbursement Agreements with developers or Home Owners Association. Council member Lyles
seconded the motion, which carried 7 - 0.
FOR: Mayor Ben White, Mayor Pro tem Ruesink, Crompton, Massey, Maloney, Lyles and Stewart
AGAINST: None
3. Presentation, possible action, and discussion reLmrding a resolution awardinj a 1andscape
Maintenance Service Contract for seventeen (1.7) municipal sites to Rainbow Gardens Nursery
for an annual expenditure of $152,168.00 and approval of a chan se order reducin the
contract by $30,285.00.
David Schmitz, Assistant Director of Parks and Recreation presented two (2) resolutions for
Landscape Maintenance Service Contracts and change order to reduce contact amounts for seventeen
(17) municipal sites to Rainbow Gardens Nursery at $121,833.00 and twenty -seven (27) municipal
sites to Landscapes, USA at $224,951.00.
Council member Crompton moved to approve Resolution No. 10- 08 -09 -03 for Landscape
Maintenance Service Contracts and change order on (17) municipal sites to Rainbow Gardens
Nursery. Council member Massey seconded the motion, which carried 7 - 0.
FOR: Mayor Ben White, Mayor Pro tem Ruesink, Crompton, Massey, Maloney, Lyles and Stewart
AGAINST: None
4. Presentation possible action and discussion re) , ardins a resolution awarding a Landscape
Maintenance Service Contract for twenty -seven 27 municipal sites to Landscapes, USA for
an annual es enditure of $265,787.00 and approval of a change order reducing the contract b
S40 ,836.00.
Items 3 and 4 were presented together.
Council member Crompton moved to approve Resolution No. 10- 08 -09 -04 for Landscape
Maintenance Service Contracts and change order on (27) municipal sites to Landscapes, T.JSA.
Council member Massey seconded the motion, which carried 7 - 0.
FOR: Mayor Ben White, Mayor Pro tem Ruesink, Crompton, Massey, Maloney, Lyles and Stewart
AGAINST: None
3. Presentation, possible action, and discussion regarding, the City's appointment to the Brazos
County Appraisal District.
City Manager Glenn Brown provided information about an expired position on the Brazos County
Appraisal District, which currently is Dr. Ronald Kaiser. Staff recommended reappointing Dr. Kaiser
for another term as the City's representative on the Brazos County Appraisal District's Board of
Directors.
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City Council Regular Minutes
Thursday, October 08, 2009
Council member Maloney moved to approve the reappointment of Dr. Ronald Kaiser to the Brazos
County Appraisal District's Board of Directors. Mayor Pro tern Ruesink seconded the motion, which
carried 7 - 0.
FOR: Mayor Ben White, Mayor Pro tern Ruesink, Crompton, Massey, Maloney, Lyles and Stewart
AGAINST: None
6.
Ad iourn.
Hearing no objections, Mayor White adjourned the meeting at 7:30 p.m. on Thursday, October 8,
2009.
PASSED AND APPROVED this November 9, 2009
ATTEST:
$ D
City Secretary Connie Hooks
APPROVED:
Mayor Ben White