HomeMy WebLinkAbout11/14/2013 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
(me NOVEMBER 14, 2013
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Berry at 7:05 p.m. on Thursday, November 14, 2013 in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Pledge of Allegiance, Invocation, consider absence request.
• Presentation to Celia Goode - Haddock with University Title Company for their
Trainmaster Level sponsorship of the College Station 75 Anniversary Event.
Jay Socol, Director of Public Communications, recognized Celia Goode - Haddock with
University Title Company for their generous donation to the City's 75 Anniversary
celebration and presented Ms. Goode - Haddock with a framed, one -of -a -kind poster
signed by the mayors of College Station from the past five decades.
• Presentation recognizing the 3" Annual Scott and White BCS Marathon and
proclaiming December 8, 2013 as Scott & White BCS Marathon Day.
Mayor Berry recognized Chris Fields, run organizer, for the 3 Annual Scott and White
BCS Marathon and proclaiming December 8, 2013 as Scott & White BCS Marathon Day.
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• Presentation proclaiming the week of November 11 —17, 2012, as Nurse Practitioner
Week.
Mayor Berry proclaimed the week of November 11 — 17, 2012, as Nurse Practitioner
Week and presented the proclamation to Dr. DeEdra Wright, President, on behalf of the
Brazos Valley Nurse Practitioner Association.
❖ Presentation and recognition of Ashley Michalsky for receiving the Distinguished
Service Award from the Texas Court Clerks Association.
Mayor Berry recognized Ashley Michalsky for receiving the Distinguished Service
Award from the Texas Court Clerks Association and proclaimed November 14, 2013 as
Ashley Michalsky Day.
Citizen Comments
Mary Koeninger, Executive Director, along with representatives of the Brazos Valley
Symphony; Jill Hughson, President of the Board of Directors of the Brazos Valley Chorale; and
David Kipp, Director of Choral Activities with the Texas A &M Century Singers, presented a
"Dedication" of their November 24th concert MASTERPIECES OF MOZART to the 75
Anniversary of the City of College Station. This concert will have approximately 300 musicians
on stage, and they anticipate close to 2,000 people in the audience.
The concert will take place on Sunday, November 24th at 5pm at Rudder Auditorium on the
Texas A &M Campus. The history of the City of College Station and these three arts
organizations have been positively intertwined for over 30 years. They are honored to dedicate
this concert to the 75th Anniversary of the City of College Station and look forward to another
great 75 years working in partnership with the City of College Station.
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Joshua Benn, 4228 Rock Bend, spoke on the issue of four unrelated individuals in a rental
property. He asked the Council to consider is that it has a negative impact on those landlords
that choose to obey the law. A lease to an individual or one bedroom can amount to $7,000
annually. He asked Council to look at ways to actually prosecute violators.
Hillary Jessup, 115 Lee Avenue, stated that she has been an innkeeper for 14 years; they are
selling their bed - and - breakfast in January. She has looked at the UDO and tried to follow it as it
is written. There are regulations regarding parking and employees that are difficult to follow.
She also feels that food handler's permit should be required. Bed - and - breakfast establishments
should be separated from vacation rental.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
• October 24, 2013 Workshop
• October 24, 2013 Regular Council Meeting
• October 30, 2013 Special Meeting
2b. Presentation, possible action and discussion regarding an annual blanket purchase
order with Chastang's Bayou City Ford for the purchase of AutoCar replacement parts for
authorized repairs on city sanitation vehicles in the amount of $55,000.
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2c. Presentation, possible action and discussion regarding the renewal of contract #12 -014
with Brazos Paving, Inc. in an amount not to exceed $544,720.00 for the annual concrete
curb, gutter and flatwork blanket purchase order.
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2d. Presentation, possible action, and discussion on Resolution 11- 14- 13 -2d, Texas
Department of Transportation (TxDOT) Advance Funding Agreement for Northpointe
Crossing.
2e. Presentation, possible action and discussion regarding a professional services contract
13 -370 for an Enterprise Resource Planning (ERP) Project Manager with Spherion
Staffing LLC in an amount not to exceed $814,597, which replaces and terminates Contract
13 -352 approved by Council and executed July 26, 2013.
2f. Presentation, possible action, and discussion to award contract 14 -003 for $587,500 to
Blastco Texas Inc., to recoat and repair the 5 MG water storage tank.
2g. Presentation, possible action and discussion on a bid award for the purchase of
materials for the F &B Double Circuit Electric Feeder Project, which will be maintained in
inventory until the time of the project. The total recommended award is $189,139.80 and
will be awarded by line item to the lowest responsible bidder.
2h. Presentation, possible action and discussion on a bid award for the purchase of
Concrete Poles for the F &B Double Circuit Electric Feeder Project. The total
recommended award is $291,030 to the lowest responsible bidder Techline, Inc.
C ap, 2i. Presentation, possible action and discussion on a bid award for the annual purchase of
various transformers, which will be maintained in electrical inventory and expended as
needed. The total recommended award is $528,328.58 and will be awarded by line item to
the lowest responsible bidder.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda. The motion carried unanimously.
REGULAR AGENDA
1. Presentation, possible action and discussion regarding the conceptual design for the
Lincoln Center Expansion.
Chuck Gillman, Director of Public Works, reminded Council that the project was included in the
2008 Bond Authorization. The original scope for the project developed in 2008 included an
8,000 - 10,000 square foot facility expansion and additional parking, with a Project Budget of
$4,285,000. Staff recommends proceeding with the development of bid documents. Design
plans include a renovation of the existing building and to abate the asbestos. A new 15,000 SF
facility will be designed with additional parking as a bid alternative if the budget is available.
The current construction estimate is $3.5 million. Parks is forecasting one additional part-time
employee in FY2016 to staff the expanded facility.
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MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Schultz the City Council voted seven (7) for and none (0) opposed, to proceed with the
development of bid documents and design. The motion carried unanimously.
2. Public Hearing, presentation, possible action, and discussion regarding an Ordinance
amending the Comprehensive Plan — Future Land Use & Character Map from Estate to
General Commercial for the property located at 1201 Norton Lane; approximately 5.4
acres at the corner of Wellborn Road and Norton Lane.
Morgan Hester, Planning and Development Services, expounded on the definitions of "estate"
and "general commercial" and also review the Comprehensive Plan goals. Options Council may
consider include:
• Denial of request — The property will remain Estate as currently designated on the
Comprehensive Plan;
• Accept the applicant's proposal of amending the Comprehensive Plan to General
Commercial designation; or
• Propose an alternative land use and character designation for this property.
Brad Corrier, Planning and Zoning Commission, reported on the Planning and Zoning
Commission's discussion.
At approximately 8:03 p.m., Mayor Berry opened the Public Hearing.
J. L. Taylor, 3005 Gleneagles Court, reported the land was purchased to be a place of worship.
However, another facility became available that was in a better location, so they put this property
up for sale. With the mobile home park next door and the proximity to the railroad, they feel the
property is not suited to residential and should be commercial.
Jane Cohen, 3655 McCullough Road, spoke against changing the zoning. One of the stated
concerns expressed by Council during the Wellborn annexation was to protect the gateway to the
City. She asked the Council to keep a nice entrance. The nearby properties are large acre tracts
and asked that this remain zoned as "Estate ". She also expressed concern over a lack of
notification regarding this issue.
Fiona Tizard- Meyer, 3180 Barron Road, voiced her concerns over this land use regarding traffic
congestion, neighborhood integrity and security, and how it will affect property values. She is
also concerned about other area tracts being zoned commercial right in the middle of her
neighborhood.
There being no further comments, the Public Hearing was closed at 8:11 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Benham, the City Council voted three (3) for and four (4) opposed, with Councilmembers Brick,
Aldrich, Mooney, and Nichols voting against, to adopt an Ordinance amending the
Comprehensive Plan — Future Land Use & Character Map from Estate to General Commercial
for the property located at 1201 Norton Lane; approximately 5.4 acres at the corner of Wellborn
Road and Norton Lane. The motion failed.
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3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2013-
3535, am ending the Comprehensive Plan — Future Land Use & Character Map from
Institution/Public to General Commercial for the property located at 1600 University Drive
East; approximately 4.4 acres at the corner of University Drive and Glenhaven Drive.
Morgan Hester, Planning and Development Services, expounded on the definitions of
"institution/public" and "general commercial" and reiterated the goals of the Comprehensive
Plan. Options Council may consider include:
• Denial of request — The property will remain Institutional/Public as currently designated
on the Comprehensive Plan;
• Accept the applicant's proposal of amending the Comprehensive Plan to General
Commercial designation;
• Propose an alternative land use and character designation for this property.
At approximately 8:37 p.m., Mayor Berry opened the Public Hearing.
Jesse Durden, 2809 Earl Rudder Freeway South, spoke in favor of the request. He stated that his
request directly aligns with the existing conditions throughout the City.
Cully Lipsy, 1021 University Drive East, representing Pappas Inc., read a letter, attached, from
Scott & White endorsing the request for the amendments to the land use plan and zoning.
There being no further comments, the Public Hearing was closed at 8:47 p.m.
Ir ior MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013-
3535, amending the Comprehensive Plan — Future Land Use & Character Map from
Institution/Public to General Commercial for the property located at 1600 University Drive East;
approximately 4.4 acres at the corner of University Drive and Glenhaven Drive. The motion
carried unanimously.
4. Public Hearing, presentation, possible action and discussion regarding Ordinance 2013-
3536, amending Chapter 12, "Unified Development Ordinance ", Section 4.2, "Official
Zoning Map" of the Code of Ordinances of the City of College Station, Texas by
approximately 7.4 acres in the Crawford Burnett League, Abstract No. 7, College Station,
Brazos County, Texas. Said tract being the same tract of land as described by a deed to
Texas A &M Foundation Trust Company, trustee of the Wanona Carol Randolph
charitable remainder unitrust recorded in Volume 9361, Page 87 of the Official Public
Records of Brazos County, Texas, more generally located at 2900 North Graham Road
from PDD Planned Development District to BPI Business Park Industrial.
Teresa Rogers, Planning and Development Services, presented the re- zoning request for Cedar
Creek Plaza, located at 2900 North Graham Road. She stated the request is compatible with the
surrounding area and comprehensive plan.
At approximately 8:58 p.m., Mayor Berry opened the Public Hearing.
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There being no comments, the Public Hearing was closed at 8:58 p.m.
C MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013-
3536, amending Chapter 12, "Unified Development Ordinance ", Section 4.2, "Official Zoning
Map" of the Code of Ordinances of the City of College Station, Texas by approximately 7.4
acres in the Crawford Burnett League, Abstract No. 7, College Station, Brazos County, Texas.
Said tract being the same tract of land as described by a deed to Texas A &M Foundation Trust
Company, trustee of the Wanona Carol Randolph charitable remainder unitrust recorded in
Volume 9361, Page 87 of the Official Public Records of Brazos County, Texas, more generally
located at 2900 North Graham Road from PDD Planned Development District to BPI Business
Park Industrial. The motion carried unanimously.
5. Public Hearing, presentation, possible action, and discussion on Ordinance 2013 -3537,
amending Chapter 15, "Impact Fees ", amending the land use assumptions and capital
improvements plan and updating water and wastewater impact fees in Service Areas 92 -01,
97 -01, 97 -02B, 99 -01, and 03 -02.
Alan Gibbs, City Engineer, noted there are five existing impact fee areas:
Water
• 99 -01 Harley
Sewer
• 92 -01 Graham Road
• 97 -01 Spring Creek
• 97 -02B Alum Creek
tkiir • 03 -02 Steeplechase
Staff recommends amending the ordinance to adopt updated Land Use Assumptions, a Capital
Improvements Plan, and resulting revised Impact Fees.
At approximately 9:09 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 9:09 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013-
3537, amending Chapter 15, "Impact Fees ", amending the land use assumptions and capital
improvements plan and updating water and wastewater impact fees in Service Areas 92 -01, 97-
01, 97 -02B, 99 -01, and 03 -02. The motion carried unanimously.
6. Presentation, possible action, and discussion regarding an Ordinance amending Chapter
11, "Utilities ", of the Code of Ordinances of the City of College Station, Texas, by adopting
Section 12, relating to the creation of Municipal Utility Districts; establishing procedures
for the review and approval to create Municipal Utility Districts within the City or the
City's Extraterritorial Jurisdiction; requiring deposits for costs incurred; requiring
prerequisite documentation for consent and providing for other matters relating to the
subject and amending Chapter 14, "Service Fees ", Section 14 -6, "Development Services" of
f iiir the Code of Ordinances of the City of College Station, Texas by adding Subsection B,
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relating to the fees to be paid in conjunction with the creation and operation of Municipal
Utility Districts. A Resolution of the City Council of the City of College Station, Texas,
adopting a policy on the creation, operation, and dissolution of Municipal Utility Districts
located within the City's incorporated limits or its Extraterritorial Jurisdiction.
Bob Cowell, Executive Director of Planning and Development Services, reminded Council of
draft documents that were provided a couple of weeks ago. The language has since been
tweaked, and new drafts were provided to the Council. Action is not required tonight, but
Council may do so, if they wish. If action is not taken tonight, he recommends bringing this
back at the November 25 meeting for action.
The first resolution outlines the scope of the policy and outlines the provisions for districts in the
City and districts in the extraterritorial jurisdiction. Consensus was to strike the first "will" and
replace with "may" in Section II (A). Consensus was to amend Section II (D)(5) to reflect board
membership for Council related to in -City vs. ETJ districts. It was also asked to include items
related to transparency, such as meeting location, agendas, and minutes. Section IV title will be
changed to read "Dissolution of Districts ".
The second resolution pertains to fees recouping any costs associated to the development of the
district.
The ordinance pertains to minor things tied to utility provisions.
7. Presentation, possible action, and discussion regarding current City regulations of
short -term rentals of homes in residential areas and possible revisions to the same.
Morgan Hester, Planning and Development Services, said this item was requested to address
game day rentals. Enforcement is complaint- driven. A blog was put out to educate the public
regarding City regulations. Staff offered a suggestion to come back with a new permitted use
that would address vacation rentals, bed and breakfasts, and motel/hotel.
8. Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 10:13 p.m. on Thursday, November 14, 2013.
Nancy Berry, ayor d
ATTEST:
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Sherry Mashburn, City Secretary
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