The URL can be used to link to this page

Home My WebLink AboutCAC CorrespondanceFrom: To: Date: Subject: Jane Kee smccully,lbattle,groman March 19, 1997 9:27am CAC My notes so we don't let something fall thru the cracks. I'll keep up w/banners which includes: pole locations on Geo Bush -Tony phone quotes -Virginia SLA for next year finding out pole locations on Texas Ave. and where we can move small banners from Univ . Dr. Looking at other municipal fac. for next year. Talk to Parks. Lee W/Sabine's abdout Brandon for this one. and Raintree. anything. help keep up with gateways. Call Tony Jones and Jim Kuboviak Heights and arrange publicity (work w/Peggy c. closely on this) I'll let you know if I get any more e-mail from Mark re: State Make contact in a month or so and see if EF stills wants to do Lee -go ahead and get a final printed sample of both brochures. We'll take it to the subcommitee Apr. 1 and the full CAC in April and turn over decisions as to how many and who/where they will be distributed to the committee members. Gus -you're doing great with adopts -keep it up. Let me know about the Brad Martin request and if you need input on other landscaping Nanette is a good source or Pete Vanacek in Parks. Sabine -keep up with awards. I 'll do coversheet for 4-10. You oder certificates and signs (Todd did this previously). Mary in P/M did certificates. Thanks guys. Somehow we'll manage to keep up with these guys. CC: jcallaway To: From: Date: Subject: MEMORANDUM Planning & Zoning Commission Sabine Ku enz e l, Se nior Planner April 12, 1995 Zoning Ordinance amendment to require additional parking and site requirements for duplexes and to effect a change in the parking required for apartments At a recent meetin g of th e City Council , staff was directed to pre pare an ordinance amendment relating to multi-famil y parking requirements . Specificall y. Council is concerned with the parking probl ems and ap pearanc e problems assoc ia ted with multi-fam il y deve lopm e nt. The amendme nt draft that is currently b eing prepared by our legal staff will do the following: - R equire 2 parking s paces for each I bedroom dupl ex unit - Require 3 parking spaces for each 2 bedroom duplex unit - R equire 3 .5 parking spaces for each 3 bedroom duplex unit Reqttire pt>trking for duplc~<C9 to be in the rear - R equire 250 p o ints of la ndscaping p e r dupl ex unit and that thes e pl a ntings consist of drought- res istant species ' - R equire 1.5 s p aces for each I-b edroom apartme nt unit - R eq uire 2 .5 spaces for each 2-bedroom apartment unit - R equire 3 spaces for each 3-bedroom apartment unit These changes a nd other poss ibl e solutions were discus sed a t a Foc u s Group meeting on April 5. Thi s group was made up of builders , b a nkers, architects , e ng in ee rs , apartment owners and managers , and City Staff. Several more complex issu es we re also di scus sed . However , most of th ese will b e left for the Community Enhancement Study th a t is currently und er way . That study, head ed by Dr . Charles Graham, will a ddress functional and aesthetic control over development. This Zoning Ordinance amendment requires additional parking and s ite require ments for duplexes and effects a change in th e pa rkin g req uired for a partment s . • 04/12/95 Page 2 The S tudy will be much mo re in dept h than is po ss ibl e at this tim e . W e are the refo re making th e a bove recommendations to ad dress th e la rgest conce rn s and will forward suggestions to the parking subcommittee of the Conununity Enhance me nt Steering Committee on the more complex issues . That subcommittee will be made up of severa l of the peo ple that had been present at the Focus Group meeting . This inte rim ordinance amendm ent will remain in place until the Community Enhancement Study is impl emented . From: To: Date: Subject: Peggy Calliham JKEE 2/11/97 8:39am On Track -Reply The next newsletter will be published March 18. We have to have it to the Eagle by March 3. When are they given? Annual Report is not really the proper place for them, unless we list them in the section where we received awards. We possibly could indicate awards we have given. That text is almost complete >>> Jane Kee 02/11/97 08:12am >>> CAC Chairman John Nichols asked about getting a blurb in the quarterly newsletter about the Community Appearance Awards. When does the next letter go out? Awards are given in March so we may be too late. They are also given in October so we could put something in the one prior to that. What about the annual report? June 1, 1995 Mr. Charles Cryan > .,., (' Assistant Director of Finance City of College Station P. 0. Box 9960 0 v"' College Station, Texas 77842-0960 Dear Charles: C-I l On behalf of the Arts Council of Brazos Valley Board of Directors, I am requesting $155,000 in hotel/motel tax revenues for continuing ACBV operations and programs for FY 95. As we discussed, additional funds will be requested in seperate decision packages dealing with the creation of a Public Art program and for special event programming at Wolf Pen Creek featuring performances by the Brazos Valley Symphony Orchestra(FestiFall Pops), "Magination Station (The Sound of Music) and StageCenter (Ain't Misbehavin '). The Arts Council continues to provide a variety of services and programs to residents of College Station and the Brazos Valley. They include: •serving as an arts information clearing house and arts resource provider to local educational institutions, service organizations, individuals and arts groups; •operation of grant programs distributing over $75,000 to arts organizations for art related programs; •box office services for local organizations like the Brazos Valley Chorale, "Magination Station, the Brazos Valley Guitar Society and Brazos Heritage Society; •maintenance and distribution of monthly and quarterly arts calendars and weekly ARTS FAX sent to Brazos Valley hotels/motels to promote participation in local arts activities; •technical assistance for local individuals and organizations on a wide range of issues relating to organizational development, finance, grantwriting, board development and marketing; • offering a full range of visual art classes for children age 3 to 15 throughout the summer, school holidays and evenings; •opportunities for artists to show and sell work and for and patrons to learn about and see a wide spectrum of art visual art through exhibits and demonstrations scheduled year round at the Local Color Gallery; and • FestiFall, a free two-day multi-discipline arts festival for family audiences. 310 University Drive East• College Station• Texas• 77840 • (409) 268-2787 •Fax: (409) 696-3040 , > "' (' 0 (_, 'v C' I L The arts community provides jobs, generates thousands of dollars of ecomonic activity, stimulates tourism, contributes to community livability and aids in downtown revitilization. In previous years, the Council has funded programs that address problems like teenage pregnancy, substance abuse education and prevention, literacy and gang violence through arts programming. We are very grateful for the support that the City of College Station provides its residents for cultural activities through the Arts Council and look forward to continuing that partnership. Toward that end, I would like to request that a more formal relationship be established between the Arts Council staff and approriate city staff, citizen committees and City Council members to further the development of arts policy and programs for the benefit of College Station residents. I appreciate your willingness to facilitate this and I look forward to hearing from you soon. Best regards, ~ Kass Prince Executive Director enclosures 31 O University Drive East• College Station •Texas • 77840 • (409) 268-2787 • Fax: (409) 696-3040 Arts Council of Brazos Valley Mission Statement It is the mission of the Arts Council of Brazos Valley to take a pro-active role of promoting, enhancing, sustaining and elevating the visibility and vitality of the performing, visual and communication arts and to foster an appreciation of and involvement in the arts by all the people of the Brazos Valley. It is also the mission of the Arts Council to encourage and support artists and arts organizations as they strive to increase the excellence of their unique artistic products. Goals • increase public awareness and access to the arts • expand services to member organizations • strengthen educational opportunities in the arts for adults and youth • increase and broaden the financial base of the Arts Council • further advocacy efforts on behalf of the arts FestiFall Mission Statement The mission of FestiFall is to celebrate and showcase the quality and diversity of the arts. Goals • to expose as many people of all ages as possible to the arts • to provide a showcase for artists and performers • to foster pride and involvement in the community • to develop audiences for the arts • to stimulate tourism and the local economy • to generate revenue • to have fun! REVENUE GOVERNMENT SUPPORT City of College Station City of Bryan Brazos County GRANT SUPPORT TCA ETAP Funds FOUNDATION SUPPORT Astin Charitable Trusts MEMBERSHIP CONTRIBUTIONS Corporate Indiv idual SCHOLARSHIP CONTRIBUTIONS Munro Scholarship Miscellaneous ART CLASSES/WORKSHOPS LOCAL COLOR GALLERY LC Sales LC Programs LC Benefit FY96 Budget Subtotals 155000 18500 20000 45933 2000 7500 18150 16940 250 300 37500 2000 3000 Arts Council of Brazos Valley Budget FY 94-96 FY 96 Budget Totals $193,500 47933 7500 35090 550 34000 42500 FY95 Budget Subtotals 155 ,000 13,500 16,000 18710 1500 6 ,500 16,500 15 ,400 250 300 36000 2,200 3000 FY 95 Budget Totals $184 ,500 20210 6 ,500 31 ,900 550 28825 41200 Page 1 FY94 FY94 Actual Actual Subtotals Totals 187,500 142 ,000 13,500 32 ,000 .. 18,546 1,626 6 ,000 10 ,535 11 ,250 35,903 713 1, 137 19,546 6 ,000 21 ,785 0 25 ,485 37 ,753 Arts Council of Brazos Valley Budget FY 94-96 MISCELLANEOUS REIMBURSEMENTS 500 500 354 INTEREST INCOME 1500 1500 1,593 FESTIFALL 105000 103851 116,000 TOT AL REVENUE 468073 419536 416016 ---: . r--- Page 2 Arts Council of Brazos Valley Budget FY 94-96 PROGRAM EXPENSES SALARIES/PAYROLL TAXES 43733 42000 39 ,143 Admin. assist. 50% 11600 11000 9,600 Publications Designer 6500 6300 7,675 Program coordinator 22500 21500 19,200 Payroll Tax 3133 3200 2,668 RENT 12650 11340 11 ,450 Rent (65%) 12230 10920 11,030 Storage 420 420 420 Art Space 2400 2400 2,400 UTILITIES (65%) 1755 1755 1,755 Art Space 3000 3000 3000 TELEPHONE (50%) 1800 1785 1,785 Art Space INFORMATION SERVICES 11600 13750 13, 128 ArtiFACTS 9500 9500 10 ,628 Membership materials 500 400 750 Stationery 250 1000 250 Brochure 750 2250 0 Photos , other illustrations 400 400 400 Grants 200 200 400 Publicity Book 0 0 0 AIE materials 0 0 200 Printing equipment 0 0 500 SCHOLARSHIPS 1250 1250 1, 125 Munro Scholarship 250 250 250 Other 1000 1000 875 ART CLASSES/WORKSHOP 25000 18525 17,546 Page 3 Arts Council of Brazos Valley Budget FY 94-96 LOCAL COLOR 35850 32830 33 ,542 Payments to artists 26250 23600 25 ,314 Gallery expenses 7250 7030 6,128 Insurance 900 800 750 Security serv ice 450 400 350 traveling exhibit 1000 1000 1,000 YOUTH ART SHOW 0 0 300 PROMOTION OF THE ARTS 1600 1750 2 ,725 Page 4 Membership recognition 400 Annual meeting 250 Awards 400 Chamber banquet O Committee meetings 300 Miscellaneous 250 GRANTS Annual Grant Program 82000 Mini-Grants 5000 Volunteer Service Grants 4500 FESTIFALL HOTEUMOTEL TRANSFER FESTIFALL MAP COMMITIEE JANITORIAL SERVICES ADVERTISING/MARKETING TOTAL PROGRAM EXPENSES Arts Council of Brazos Valley Budget FY 94-96 400 400 500 1,025 400 600 0 0 200 450 250 250 91500 73500 69,667 68000 66,100 3500 2,458 2000 1, 109 105000 84734 122,000 250 250 0 720 720 0 9000 ~ ,8,297 344708 295189_ 33-2,463_ Page 5 Arts Council of Brazos Valley Budget FY 94-96 ADMINISTRATION EXPENSES SALARIES/PAYROLL TAXES 66611 64056 58,799 Executive Director 37800 36000 34,900 Admin. Assist. 50% 10886 11000 9,600 Staff Assistant 6750 6750 6,000 Payroll Taxes 5175 4846 3 ,825 Receptionist 6000 5460 4,474 TELEPHONE 1800 1785 1,785 EQUIPMENT MAINTENANCE & RENTAL 1800 1784 1,887 Copier 1300 1284 1,284 Computer 500 500 603 MEMBERSHIPS 1060 1010 1,010 Chamber of Commerce 100 75 75 Texas Arts Council 400 400 400 NALAA 300 300 300 TALA 75 75 75 Misc. 85 85 85 Association of American C 100 75 75 MILEAGE 1600 1500 1,206 PUBLICATIONS/SUBSCRIPTIONS 500 500 520 STAFF & BOARD DEVEL.,OPMENT/CONFERENCES 6250 7500 7 ,759 NALAA 2500 2500 3,000 TAC 1250 1500 1,200 Other 2000 3000 2,559 Retreat 500 500 1,000 INSURANCE/BENEFITS 8750 11000 5,886 Health Insurance 7000 5500 4,725 Work. Comp. Insurance 1750 1500 1, 161 Liability (theft , fire) Unemployment Insurance Hired non-owned auto Retirement 4000 Page 6 Arts Council of Brazos Valley Budget FY 94-96 RENT 9130 6925 6,925 Rent 7930 5980 5,980 Ut ilities 1200 945 945 SUPPLIES /OFFICE 4000 3500 3,156 POSTAGE 6250 5750 4 ,628 Bulk Mail 3750 3500 2,628 Metered Mail 2500 2250 2,000 MISCELLANEOUS EXPENSES 1000 750 2,018 ACCOUNTING SERVICES 3750 3845 4,391 Regular 1000 1345 1,491 Audit 2750 2500 2 ,900 CAPITAL EXPENDITURES 4500 4000 2,898 BANK SERVICES 1200 850 786 FESTIFALL RESERVE 4500 CONTINGENCY 5164 5092 TOTAL ADMINISTRATION EXPENSES 123365 1243_9 103,654 Page 7 Cash Arts Council of Brazos Valley Statement of Assets , Liabilities and Fund Balance March 31, 1995 Assets Operating FestiFall Money Market Prepaid expense Equipment less accumulated depreciation Liabilities and Fund Balance Liabilities Unpaid taxes Grants payable -prior fiscal year and regrants Fund balance Unrestricted, October 1, 1994 $33,632 Excess of revenues over grants and expenses for six months $48,097 Committed grants for current year unpaid at 3/31/95; $56,946. $7 ,247 $1,890 $70,609 $79,746 $2,067 $7,907 $89, 720 $630 $7,361 $7,991 $81,729 $89, 720 Arts Council of Brazos Valley Statement of Activity For the Six Months Ending March 31, 1995 Revenues City of College Station City of Bryan Brazos County Texas Commission on the Arts EfAP Astin Trust Membership Dues Individual Business Miscellaneous Scholarships Program Underwriting Interest Projects Revenue Direct Costs FestiFall 1994 $102,778 $89,4 71 Local Color $28,466 $21,731 Art Classes $8,801 $6,401 Grants to Member Groups and Community Organizations Exoenses Administrative less allocation to programming Programming plus allocation of administrative expense Excess of revenues over grants and expenses In January, 1995 the Board approved grants for $69,026 for fiscal year ending Six Months $77,520 $6 ,750 $16,000 $16 ,613 $2,000 $6 ,854 $1,900 $25 $360 $252 $128,274 $13,307 $6,735 $2,400 $150 ,716 ($12,080) $138,636 $45,857 $44,682 $90 ,539 $48,097 September 30, 1995 and grant year ending December 31, 1995. Approved budget includes $68,000 and mini grants of $3,500. Annual Budget $155,000 $13,500 $16,000 $18,710 $3,500 $6,000 $15 ,000 $17 ,000 $400 $500 $0 $1,500 $247,110 '- $10,000 $8,470 $4, 180 $269,760 ($71,500) $198,260 $96,689 $100,750 $197,439 $821 Arts Council of Brazos Valley Six Months Annual Budget Administration Expenses Salaries $47,858.69 $97,910.00 Volunteer Service $429.81 $2,000.00 Accounting Fees $4,332.50 $3,800.00 Automobile Mileage $340.59 $1,500.00 Bank Service Charges $743.51 $700.00 Capital Expenditures $0.00 $4,000.00 Staff & Board Development $1,051.84 $7,000.00 Insurance $2,469.92 $11,510.00 Memberships $1,055.00 $1,225.00 Miscellaneous Expense $259.37 $750.00 Office supplies $3,705.76 $3,500.00 Postage $3,839.68 $5,700.00 Rent $9, 175.00 $18,420.00 Rental & Maintenance-Equip. $632.75 $1,784.00 Subscriotions & Publications $183.95 $500.00 Taxes -Payroll $3,836.47 $7,700.00 Telephone $1,591.68 $3,990.00 Utilities $1,350.00 $2,700.00 Total Administration Expenses $82,856.52 $174,689.00 A/location to Programming ($37 ,000.00) ($78,000.00) Total $45,856.52 $96,689.00 Programming Promotion of the Arts $462.39 $1,750.00 Scholarships ($125.00) $1,250.00 Information Services $4,466.08 $11,500.00 Advertising/Marketing $2,877.74 $8,000.00 MAP Committee $0.00 $250.00 Total Programming $7,681.21 $22,750.00 A/location from Administrative Expense $37,000.00 $78,000.00 Total $44,681.21 $100, 750.00 Page 1 D Programs 34% DISTRIBUTION OF COLLEGE STATION FUNDING 11!1111 Administration 19% •Grants 47% GRANTS 47% Programs FestiFall Local Color Multi-Cultural Advisory Panel Information Services Summer Study Scholarships Administration $29,450 Grants $72,850 Total College Station Funding $155,000 PROGRAMS 34% ADMINISTRATION 19% Arts Council of Brazos Valley 1995 Annual Grant Program Grant# Aee_licant Purpose $Requested $Allocated 9501 Art Smart Guest artists/ Tile Mural $9,255 $3,500 9502 BPARD Theatre in the Park $6,500 $550 Cowboy Concert 9503 BISD/CSIS Symphony Youth Concert $3,686 $2,550 9504 KAMU-FM Brazos Arts & Support $12,521 $10,000 Hardware 9505 'magination Station Season Support $8,100 $7,000 9507 Bryan Main St. program interpreter for persons $1,700 $500 Program who are deaf or hard of hearing 9508 MSC Film Society Texas Film Festival $3,000 $1,500 9509 KEOS Remote Broadcast & $3,207 $0 Recording Equipment 9510 SPICMACAY Season Support $3,500 $2,500 9511 Stage Center Season Support $8,500 $6,100 9512 BVMNH Wildlife Sculptures $3,000 $3,000 9513 TAMU Music Program Electro-acoustic music series $1,028 $1,000 in parks 9514 T AMU Music Program Texas Music Festival $5,000 $5,000 9515 BVSO Season Support $15,000 $10,250 9516 MSC Forsyth Galleries Wedgewood Traveling Exhibit $5 ,265 $3,000 9517 Brazos Writers Writing Workshop $1,800 $1,300 9518 AGO Season Support $3,000 $1,000 0519 Navasota Theatre Season Support $4,000 $2,000 9520 Brazos Valley Chorale Season Support $6,000 $6,000 9521 KAMUTV Arts Promotional Video $3,965 $1,250 Package TOTAL REQUESTED $108,027 TOTAL ALLOCATED $68,000 COMMUNITY APPEARANCE ISSUES Sanitation Division July 12 , 1995 FEL -We are completing our conversion from rear end load (REL) to front end load (FEL) on Saturday, July 15 . This will replace and eliminate all of the old, w1sightly REL containers currently in use witll new containers. This system will allow us to provide variab le collection to customers based on tl1eir needs and to maintain each container in a safe artistically pleasing condition. Program Cost: Approximately $240,000 per year. Recycl ing -Our curbside Recycling Collection Program has been in operation since 19 90 . We collect newspaper, a luminu m cans , glass and used automotive batteries on a weekly basis . Also , we are currently evaluating a n Apartment Pilot Recycling Program utilizing FEL containers for possible city-wide implementation in FY '96-97. Program Cost: Approximately $205 ,000 per year with revenues of approximately $100,000 per year. Brush/Rubbish Collection -We provide once per week collection ofbmsh and mbbish which allows to keep tllis material from littering our community . We have implemented our "Clean Green" bmsh collection program and "viii continue to provide customers witl1 weekly collection of move-in/move-out boxes and other debris . Program Cost: Approximately $335 ,000 per year Replace 400 gallon Automated Containers -Wit11 FEL impl ementation, we have e liminated approximately 100 of our 400 ga llon containers . We wi ll continue to eva lu ate the system with Development Services Department to relocate or screen these containers m1d improve the appeara nc e at th e locations that a re still utilizing these containe rs . Program Cost: Approximately $25 ,000 per ye ar Sanitation Code Enforcement -The Sanitation Inspector is very active in customer ed ucation and enforcement of the sanitatio n ordina11ces such as litter, overflowing conta in ers, illegal dumping and residential containers being left curbside after collection . All of tllese code v iol ations effect the appeara11ce of our commwtity . Program Cost: Approximately $35 ,500 per year City Screening of Existing Dumpster Sites -We have ass isted several locations wit11 container screening such as C ity Hall , G.T.E. and Wolf Pen Creek Park. This program will continue in the high visibi li ty loc ations . Program Cost: Approximately $15 ,000 per year com-app/js Printed by Jane Kee From: Jane Kee To: 6/23/95 10:52am J i,m..~ J-e Car L o n' J.o.l::i-R-Wee€ly' Mark Smith' ~ham' --Rtty-- Haven a::;:...R os s Al b r echt, Ste ve Beachy , '£odd Mcdaniels Subject: Community Appearance Council Issue ===URGENT=NOTE========6/23/95=10:5lam======================================= BCC: Jane Kee OK gu y s -come on -we can do better than this. This i s Council Issue # 5 - it's high one. We have a chance to tell Council all the great things we're doing. I've only heard from Peggy and Mark and Mark, y ou did not include a whole lot of things that I can think of off the top of my head that you guys do to enhance communit y appearan c e. SOOO I would like to expand the Issue team slightly and have a meeting next week where I can show you all the things I have thought of that we do. I will also need your help to estimate the resources that we allocate to these "programs, projects, regulations, incentives" etc. We need to show CC what we spend to accomplish their Issue. Then I want to show the Council results we hav e achiev ed in the form of awards/recognition, grant monies, eco. dev. etc. I'll need your brains on this as well. There is no way I can get this to CC in Jul y now. I hav e it scheduled for the 8-9 CC workshop. This is supposed to be an inv entory of "ev erything" we do. Please help me out or I can't include what y our dept . does in my prepsentation. Debra Duncan will be calling t o schedule a meeting next week. Please give this serious thought and come prepared to help me out. Thanks. Page: 1 Printed by Jane Kee From: Jane Kee To: 6/14/95 Jim Callaway, John Woody, Mark Smith, Peggy Calliham, Ross Albrecht Subject: Community Appearance Council Issue #5 ===NOTE===============6/06/95==1:03pm== CC: Todd Mcdaniels BCC: Jane Kee This issue has a milestone date in July to present a report to CC regarding current things the City is doing relative to community appearance. For example in Dev. Serv. we have the streetscape ord. we're implementing, the Community Enhancement project, work w/ TxDot on the Texas Ave. widening, the recently completed Tarrow project, the pilot banner project of the Community Appearance Committee, etc. Please send me a list of acitivites or projects that your dept. (or any area of the City you know of) is involved in that affect community appearance (hopefully in a positive way). Also please send me some detail on each that I can turn into presentation notes and graphics. We may need to get together if there is something I don't understand but let's try this way first. We all have enough meetings. I'd like this info by June 21st. so I have time to put it together for the first July cc mtg. Thanks. Page: 1 4:12pm Printed by Jane Kee From: Mark Smith To: Jane Kee 6/21/95 Subject: Community appearance stuff ===NOTE===============6/21/95==8:26am== In streets we are currently installing the street name signs on the signal mast arms. The sign backs are painted brown as suggested in the streetscape document. Also, we have two decision packages in the budget this year that are community appearance related. One is for powder coat street sign poles and the other is for streetscape guardrails. In sanitation we are working to eliminate the ugly 400 gallon containers that are difficult to screen. We also have a 'container screening' program where we participate 50-50 with property owners in the cost of getting their dumpsters screened. This program does not apply to new development. The screen at city hall and at GTE are examples of this program in action. Page: 1 2:30prn Printed by Jane Kee From: Mark Smith To: Jane Kee 6/26/95 Subject: fwd: Community Appearance ===NOTE===============6/26/95==1:56pm== The PS Managemnt team met today and we came up with the following list of community appearance related stuff. We will be represented at the meeting on Wednesday so that your questions can be answered. -1\'dopt a Street/Spot vHow R.O.W. ~itter pick up prior to mowing '-B'treet Sweeping (recently increased sweeping frequency) <.--Residential Rehabilitation Seal coat vSt reet Signs on Signal Arms VS~reetscape sign poles vStreetscape guardrails vDumpster screening .......---Sanitation Code Enforcement i-FE L (City owned & maintained dumpsters) vWo rk on eliminating 400 gal trash cans '-'Herbicide treatments vKeeping city fleet clean '1'.f sed oil recycling U!Tush/Rubbish -weekly service Fwd=by:=Jane=Kee======================= Fwd to: Mark Smith Now, that's more like it. I knew you guys did some stuff. Thanks. You even pointed out some items that I hadn't thought of. Page: 1 3:llpm •• Enviro nment Draft Revised June 5, 1995 Goal: Initiate a program that encourages beautification and water conservation by using indigenous plant species in green belts when landscaping in Brazos County. Strategy: Landscape highway entrances into the metropolitan area with predominantly indigenous and other plants. · Strategy: Develop landscape plans for the replant of public building sites as the need arises. Strat egy: Request that city planners design new fac i lities, roadways, parks, and greenways with indigenous plants. Strategy: Develop booklet/brochures for the use of indigenous plants for landscaping Strategy: Encourage Texas A&M University to participate and to volunteer as demonstration model. OBJECTIVE: BEAUTIFICATION Through education and public awareness, encourage community involvement in parks development, xeriscape utilization and in all beautification and waste minimizing efforts. Goal: By the year 2020, BRAZOS COUNTY will be the CLEANEST county in Texas. Goal: Develop streetscapes and greenways to bind the cities together with a system of landscaped streets, medians, pedestrian walkways, creeks. and trails. Strategy: Develop a master plan to include site selection, planning, budgeting and maintenance. Goal: Encourage and promote landscape design for neighborhoods, institJ.Jtions and businesses using available plants. Page 4 of Br az o s 2020 Report Environment Draft Revised June 5, 1995 Strategy: Review all landscape regulations to ensure and promote further development of existing trees and plants, as well as the planting of new ones. Strategy: Encourage neighborhood landscaping competition. Goal: Develop all city entrances to reflect the _ Crepe Myrtle Capital of Texas theme. Strategy: Strategy: Strategy: Strategy: Select the sites necessary to achieve this goal. Create a landscape design to include crepe myrtles, indigenous, and other plants. Develop a fundraising committee to support the project. Implement and maintain the projects. Goal: Develop a wetlands and ponds master plan for the cities and county. OBJECTIVE: RECYCLING Develop proactive policies by which governmental agencies and private citizens cooperate to promote responsible wastes management to encourage environmentally sensitive development. Goal: Encourage all public and private institutions, including homes, families, and individuals to actively commit to positive environmental stewardship. Strategy: Adopt and enforce a county-wide recycling and anti-dumping policy. Goal: Reduce the amount of landfill residue. Strategy: Establish an educational campaign promoting institutional and personal environmental stewardship . Page 5 of Brazos 202 0 Report Printed by Jane Kee From: Kathryn Anthony To: Jane Kee 7/14/95 Subject: Community Appearance ===NOTE===============7/14/95=10:52am== CC: Mark Smith Here are the items that were requested. Please let me know if you need any additional information. Thanks. Fleet-Our fleet looks new due to some of the things that have been done to maintain it. All of our G.M. vehicles with peeling paint have been repainted due to a factory recall of vehicles five years or older. Plus alot of departmnet assign operators to vehicles. At Public Utilities they give awards out to the best kept vehicle. Fleet issues out $1970 worth of Wolf Pen car washes for city vehicles. The end reslut is the public commenting on the appearance and the monetary return at the auction, approximately 30 %. Street Sweeping -We have increased the level of service from covering the entire city in three months to two months. estimated costs $57,600 Residential Rehab: Approximately 2 miles of residential city streets are reconstructed annually. construction consists of restoring drainage (Curb and gutter repair) base failure repair and a 1.5 in overlay estimated cost:400,000 Herbicide: All city owned drainage ways and curbs and gutters (between the asphalt and concrete) are herbicided three time annually to ensure maximum drainage and aesthetics. estimated cost:$6,000 (materials) Street signs on signal arms: we are installing streetscape street names signs on all signal light mast arms throughout the city (95% complete) estimate costs, $5,000 (materials) Streetscape signs and guardrails: signs replace a protion or our inventory of galvanized poles to streetscape poles and install as needed (damaged, vandalizism etc. and purchase materials to paint the backs of street signs estimated costs:$8,500 -budget service level adjustment guardrails, update our current standard of pipe guardrails and install streetscape guardrails as needed and replace 5 crossings annually . estimated costs: $15,000 -budget service level adjustment Page: 1 11:32am Printed by Jane Kee 7/14/95 mowing -for the sake of being consistant would you use the information that we sent you last month (we can't find our copy) Sanitation is attached. Let me know if you need anything else. thanks, kathryn ==========ATTACHED=FILE(S)============= File(s): COM-APP.DOC Detach to:C:\WINDOWS Page: 2 11:32am From: To: Date: Jane Kee hcargill 6/18/97 9:06am Subject: Brazos Greenway Council -legal question. Not to bore you with too many details but we are keeping up with this group at Skip's direction since they have been before Council to talk about greenways (representatives spoke at the May public hearing on the Comp Plan). Anyway at one of their mtgs. the following legal question arose. I don't know whether the City wants to answer it for them or they should talk to a private attorney but our role is to try to find answers where they have questions. Don't know if this should extend to this kind of legal question or not. Here goes: As we all know, property courses. The question is to trespass. What is the do not land on the banks? property owner permission? CC: jcallaway in Texas often is called to the middle of water "I want to canoe down Carter Creek but I don't want law in Texas regarding using water courses, if you Can one legally canoe down Carter Creek without I I ~ ~ ' i 1 Ln \)) \,v - I ~ \I\ ~l F r ;f: ~ ~ ("'\ 0 .., "' f:J ~ Q\ J ~ v -<:J (' a r .-\ I ij;) -(> ('" ~ '{' \ ~ ~ 0 .; ~ .- ~' I l r ~ \ Lt l c V' 0 ~ t/. ~ -l (' \ l ct' t \ {> i \ '\!' v t ~ CJ l ~ ~ -' Lt> ~ 'OJ ~ ~ ~ 1l f -i .£ f11 ~ cTj r tJ t b ~ ~ \!' z t ~ 11 I c ~ .. () I r;j. If O' -" ' ?. ' ],,, N - "" r -'(. I 1.c> ~ f\ ,.. I ;:. \ ) v-~ ~ ~ ~ I ..J...( > v ~ ~ r- ! 0 ~ t !~ ' l ..,. -. J I I i~ f ' ~ ' I li " t.:J I ~ ,..-~ ~ i I c.. I ~ ~ ~ rt ~i I / . .J r , ~ ;:::) ) J b ~ I I 0 ) i. <. \ I' fCJ ~ f ~ ~ '\--) ~~ tf;i . -v ,- VI .:i:. ~ I I . I r I I I I I I I I i I ' -\}·1 I I -i. Q I -1 I t i I .J ..:-' J), ~I :P I .. l ~.t ·~' '<' i;> ·~· : ~I I ('-·1 I ' • I I I V I I CY I I ) ' ! f A I ' •' ~, :!)- '-.! -I ' 'tl:,"? : I '< I 1\l, \\.-!: 2 . \~I I r ' l \iJ I I . I I I I I I I r1 ! I I I I I I . I ~ g>o(. (\r\~ 'l"-~KA-<A ~-~~~~~ ~. -r~--~l,.)C -\J ~ ':;:>-0 lp. 'I. /\ cF --------·----- j (f) (Lj (3) ( '1) Introduction '-,, In order to lend clarity and organjzation to this whole issue of community appearance we have made a distinction between things that are strictly related to appearance or how something looks and thjngs that are related to function or how sometrung works . This is important to remmeber because so many of the thin gs a city does has aspects of both. For example CS has a residential street rehab program . Newly rehabed streets certainly look better but the emphasis or goal is to improve function and usefulness as opposed to making streets pretty . For this reason we have not included this program and any others like it ehere function is the overiding concern . Another example is our empahsis on sidewalks and bikeways . Certainly these thjngs enhance a commuity's li veability but the emphasis is on trnasportation, mobility and recreation and not purely appearance or aesthetics. Where sidewalks are part of a l;arge project like park improvements their cost has been included . Bottom line is there is great room for interpretation, discussion and disagreemnt as to w hat should be included in a re v iew of activites that enhance commuity appearance . We have tried to narrow thjs down to those activities where the primamry purpose is appearance even though there may be secondary benefits related to health , safety and welfare . With that let's review this issue . Community Appearance Strategy is Council Issue #5 thjsyear. It has two goals associated with it (1), (2) One of the first milestones is to prepare an inventory of activities that are related to commuity appearance and present trus in a report to Council. Have a copy of a written r eport before yo u . That report will be presented to yo u today and enhanced with photographs . To get a handle on all the activites the City does related to appearance called for an interdepartmental team to identify activities from ech department and to determine how mu c h inthe way of resources is allocated to each activity .We then identified results of each activity . Some results are concrete w hil e others are obvio u sly intangible . I will describe each activity and point out an estimate of its resource allocation to you but first it is interesting to note that the total resource allocation when all activiites are considered is $10,539,468 . 6 Mi l. is utility revenue for ungergro und conversions . Most of rest if from 94/9 5 bud get but some is from previous budgets . Once the team identified activities we groups them into four categories -Programs, Projects, Reg ulation and Incentive . (c) (~) PROGRAMS PI Survey: This is annual survey to determine how well litter education programs are working . It is done for Brazos Beautiful as a part of the Clean Commuity System program and enables Brazos Beautiful to continue to get certain funding . It involves surveys randon sites in a study area to gauge the amount of litter on the ground . ($1,000) Tree Planting: l) 2- Small Bss . Admin . Grants -city has recei v ed 2 through this program . Program has been cancelled at Fed . level. In 1992 first grant installed and provided 3 yrs maintenance for 148 treets installed in Bee Creek , Southwood and Central Parks . Total cost was $30 .000 ($14,8889 -city's portion). Maintenance contract expires Nov . 1995 and maintennace will have to be taken over by City . In 1994 installed 76 treets in Anderson and Gabbard Parks for total of $20,570 ($10, 340 -city share). #yr. maintenance expires in 1997 . Brazos Beautiful has also been awarded grants through thjs program and has utilized the City's match for sever! projects . 19 9 3-installed 40 trees in Jack & Dorothy Miller Park using $2,506 local money . Only 1 year's maintennace was included so continuing maintenance will have to be funded from Forestry Division . 1994 BB used $6,930 local dollars to tinstall 42 treets along SWP from Texas to By-pass . Includes 3 year maintenance . (lo) Adopt-A-Spot/Adopt-A-Street: 3 ~rogram overseen by Community Appearance Committee . (1\) Community Appearance Award: Program oversight by Cornmuity Appearance Committee at cost of $500. annually (\ i) Recycling: 8 Curbside recycling collection program operated out of Public Services been around since Iq90 . Collect newspapaer, alum . can s, glass , auto batteries weekly . Program cost $205 ,000 annually with revenus of$ I 00,0 0 0 q 1 lO;/I Municipal Bldg. & Parkland maintenance by Parks (landscaping, mowing planting): Budgets of both parks operation and forestry targeted at community appearance. ALI major job functions of both impact comm . app through regular maintenance of landscaping, turf management and tree maintenance . ($1,565,000 annually) ( 14) ROW Mowing: Th e City's Public Services Dept. mows certain road rights-of-wa y such as state highwa ys , areas of hi gh visibilit y to maintain a uniform appearance , int ers ec tions where sight-distance can be a probl em and drainage easemen ts as part of a city-wide drain age system . Th e City has a list of roadways that it maintains . In most cases th e crews try to mow th e complete right of way especially if th ere are ditch es incorporated in that area . There ar e some situations where vegetation (large tre es ,etc .) will not allow th e City to do so how eve r, if th ere are any obstrnctions blocking the flo w of water thos e will be remov ed . The current schedule consists of mowing th e entire city in 24 working working days. Upon annexation th e City's Public Service Dept. would detennine ifthere are any roads where th e roadside would be maintain ed by th e City . (16) CDBG: Demolition -$48, 949 Code Enforcement -$10, 7 50 Rehab -$169,700 Public Improvements -$276,584 Big Event - ( l !o) Fleet Maintenance Our fleet looks new due to some of the things that ha ve been done to maintain it. All of our G.M. vehicles with peeling paint have been repainted due to a factory recall of vehicles five years or older. Plus alot of departmnet assign operators to vehicles . At Public Utilities they give awards out to the best kept vehicle. Fleet issues out $1970 worth of Wolf Pen car washes for city vehicles. The end reslut is the public commenting on the appearance and the monetary return at the auction, approximately 30%. ( 11) Street Sweeping 11 We have increased the level of service from covering the entire city in three months to two months . estimated costs $57 ,600 Herbicide: All city owned drainage ways and curbs and gutters (between the asphalt and concrete) are herbicided three time annually to ensure maximum drainage and aesthetics. estimated cost:$6,000 (materials) (l'1) Street s igns on signal arms: Installing streetscape street names signs on all signal light mast arms throughout the city (95% complete) estimate costs, $5,000 (materials) 20 FEL -We are completing our conversion from rear end load (REL) to front end load (FEL) on Saturday, July 15 . This will replace and eliminate all of the old, unsightly REL containers currently in use with new containers. This system will allow us to provide variable collection to customers based on their needs and to maintain each container in a safe artistically pleasing condition . Program Cost: Approximately $240,000 per year . Zl Brush/Rubbish Co ll ection -We provide once per week collection of brush and rubbish which allows to keep this material from littering our community. We have implemented our "Clean Green" brush collection program and will continue to provide customers with weekly collection of move-in/move-out boxes and other debris. Program Cost: Approximately $335,000 per year "2 L.. Replace 400 gallon Automated Containers -With FEL implementation, we have eliminated approximately 100 of our 400 gallon containers. We will continue to evaluate the system with Development Services Department to relocate or screen these containers and improve the appearance at the location s that are still utilizing these containers . Program Cost: Approximately $25 ,000 per year PROJECTS z_~ I -z_ f Tarrow Street -Streetscaping -$42,000 College Main Streetscape elements -Z 5', Z (p This project is par1 of the College Main Rehabiliation Project. Through funding via Community Development Block dollars , the College Main Rehab is considered to be the "pilot project" for Northgate revitalization and redev elopment. This project has incorporated decorative sidewalks, crosswalks, and street lighting as a mechanism for potential redevelopment in the Northgate "core area ." Texas Avenue -$457,295 Z1 (1-3) Central Park Pond Improvements -$40,000 This project includes the cleaning of both ponds and the installation of an aerator and pump system to enhance water quality . (zit) Lincoln/Wayne Smith Improvements -$183,250 This project includes the develoment of area lights, sidewalks , and bridges in the park area. In addition, a drainage canal was converted to underground format , and the area was graded and seeded . Oak Park -$89,000 This project included the development of bridges, sidewalks, and a sign bed for the park area. Thomas Park -$29,100 This project included improvements to the jogging trail and walking paths within the park area. WPC -$25,800 Projects relative to Wolf Pen Creek which are underway or have been completed in FY 94 -95 include the addition of a sidewalk from the the seating area to the lake; sidewalks for new handicapped spaces and driveway concrete additions ; dumpster screening; and new restroom construction . Community Enhacement Project -$89,300 This project, under the direction of Dr. Charles Graham, T AMU Department of Construction Sciences, invloves the investigation of appearance and property value issues. This project is not scheduled for comp letion until May 1996 . Gateways -no budget This is a project of the Community Appearance Committee using recs in the Streetscape Plan This is a project of the Community Appearance Committee . The purpose of this project is to utilize Streetscape recommendations for the implementation of attractive "gateways" into our community . A CAC sub-committee is working with Brazos Beautiful and TXDOT on the development of a gateway for the Deacon and Highway 6 intersection . Banners: CAC Banners --No Funding in FY 94 -95 (presented to Council as a Service Level Adjustment for FY 95 -96) Another project of the Community Appearance Committee to enhance community image through display of banners a lon g major roadways and in norihgate . Initial pilot project cost for University Dr. is $12,200 . The purpose of this "pilot project" is to enhance the community image through the display of banners along major roadways as well as , in Northgate and Wolf Pen Creek. Staff is currently working with the Arts Council on funding this "pilot project" and developing a "ca ll for entrie s ." Business Park Landscaping -$700,000. This project is related the overall development of the College Station Business Park. The purpose of this project is to stimulate economic development in a centralized location by providing quality infrastructure, quality of live, and an attractive environment in which to do business . The seven hundred thousand dollars ($700,000) cited above refers only to the landscaping (appearance) portion of this project. Subdivision Entrance Identity: 2-~ W Money allocated in current CIP for this project -Raintree first and others as determined . Northgate: -$85,000 This study, under the direction of the consulting firm of Hellmuth, Obata, and Kassabaum, Inc ., involves the development of a comprehensive "masterplan" for the Northgate area. Items within the scope of service for this study include the development of design standards for the area, the creation of an action plan, and formalization of an implamentation strategy . 3\ Underground Elec. Projects: Texas, Univ . Dr ., Taco Cabana, Nations Bank,Ponderosa Motel , Raymart, Briarwood Apts ., Ramada Inn Milliff St. REGULATION :!:>1- Landscape: City has ordinances requiring landscaping for all developments except single family . Do have streetscape reauirements for all developments being platted or developed along certain roadways including single family . 33 Signs: Regulate signs partially from an aesthetic concern . Parking: 31-, 3 51 3~1 31 Screening: Have ordinance requiing screening of parking as well as other items that are visually unappealling such as dumpsters , meter connection loc ations etc . Underground Elec: Cost associated with the administration of these ordinances through the development services dept. is roughly $100,000 annuall y. t.to1 tfl Code Enforcement: Other ordinances that are appearance related as well as health and safety related include weeds/grass/ junk v ehicles, parking in the yard . Sanitation Code Enforcement -The Sanitation Inspector is very active in customer education and enforcement of the sanitation ordinances such as litter, overflowing containers, illegal dumping and residential containers being left curbside after collection . All of these code violations effect the appearance of our community. Program Cost: Approximately $35 ,500 per year (__'?J.) INCENTIVE This is where the City provides something that hopefully incites others to some desired action . lf-z.. City Screening of Existing Dumpster Sites -We have assisted several locations with container screening such as City Hall , G.T.E. and Wolf Pen Creek Park . This program will continue in the high visibility locations . Program Cost: Approximately $15,000 per year Parking regs: Facade Improvement -CDBG: ( 30) RESOURCE ALLOCATION -10,539,468. (3t) The Future \ The City of College Station will have to make decisions in the future relative to appearance issues, programs, and projects . The future of such activities will be largely dictated by the resources available for implementation . With this in mind , what does City staff foresee as the future for appearance related activities in College Station, Texas . City staff through Counicl direction is dedicated to the overall improvement of the community's appearance (i .e . Strategic Issue #I -Northgate Revitalization and Strategic; Issue #5 -Community Appearance ; and FY 93 -94 Strategic Issue # 1 -Comprehensive Plan). ~n the future , the City will have to become more proactive, more innovative in doing more with less . City staff will be charged with forging public/private partnerships for appearance activities ; utilizing incentive programs to spur activity in the private sector; and coop with other "public agencies" to make funding more viable and programs/projects more doable .} Ultimately, programs/projects such as a Landscape Incentive Program, a Northgate Facade Improvement Program, and stronger relationships between public agencies such as Brazos Beautiful and the Alts Council will be necessary to advance the City's needs on the appearance front. City staff believe the future of appearance activities in College Station to be a bright one regardless of the funding challenges that lie ahead . At the heart of this issus is the College Station citizen's "quality oflife" as well as , the future impact appearance could have on the economic vitality of this community. These two factors alone make future appearance activities necessary and besides, who wants to live in community that is percieved (irregardless of the realities) to be an ugly place to live much less visit. • (3Z-) Streetscape signs and guardrails: signs replace a protion or our inventory of galvanized poles to streetscape poles and install as needed (damaged , vandalizism etc . and purchase materials to paint the backs of street signs estimated costs:$8,500 -budget service level adjustment guardrails, update our current standard of pipe guardrails and install streetscape guardrails as needed and replace 5 crossings annually .estimated costs : $15 ,000 - bud get service le ve l adjustment ( 3.3) Landscape incentive to improve non-conforming commercial sites -$10,000 (31)Public Art Adaptive reuse of retired landfills Currently evaluating apt. pilot recycling using front-end-load container sfor city- side implementation in FY 96-97. Joint Efforts Northgate • 'I- . -: , (\) rJl.IU City of Co llege Station -Development Services COMMUNITY APPEARANCE Council Issue #5 [JilD Ci ty of College Station -Development Services COUNCIL ISSUE #5 -COMMUNITY APPEARANCE MILESTONE: ,/Inventory Comm. Appearance Activities ,/Present Report to Councll (?) [JilD City of College Station -Development Services COUNCIL ISSUE #5 -COMMUNITY APPEARANCE TOTAL RESOURCE ALLOCATION ~ \ 0 J 6 3"1, <i<o 8 (Z) [JilD City of College Station -Deve lopment Services COUNCIL ISSUE #5 -COMMUNITY APPEARANCE OConsolldatlon Into one plan @Maintain on-going projects that address council's values relati ve to Community Appearance •••••• and develop new ones. (~_) [JilD City of College Station -Development Services COUNCIL ISSUE #5 -COMMUNITY APPEARANCE INTERDEPARTMENTAL TEAM: ./Activities ./Resource Allocation ./Results ( t,) [JilD City of College Station -Development Services COUNCIL ISSUE #5 -COMMUNITY APPEARANCE ACTIVITIES: OPrograms OProjects O Regulatlon O lncentlve 1 (1) [[I11J City of College Station -Development Services COUNCIL ISSUE #6 -COMMUNITY APPEARANCE ACTIVITIES: OPrograms OProjects ORegulatlon Olncentlve (q) ITIJD City of College Station -Development Services COUNCIL ISSUE #6 -COMMUNITY APPEARANCE TREE PLANTING: JSBA Grants ./Brazos Beautiful ./Tree City USA rn. (z,) 2. Resources: $26,360 Results: 306 trees ITIJD City of College Station -Development Services COUNCIL ISSUE #6 -COMMUNITY APPEARANCE COMMUNITY APPEARANCE AWARDS Resources: $500 Results: 3 Awards (i) [[[ll/ City of College Station -Development Services COUNCIL ISSUE #6 -COMMUNITY APPEARANCE Support Clean Community Progam thru Photometric Index Survey -Annu al Resources: $1,000 Results:28% improved (to) ITIJD City of College Station -Development Services COUNCIL ISSUE #6 -COMMUNITY APPEARANCE ADOPT-A-SPOT (3) ADOPT-A-STREET Resources: $3,500 Results: 19 streets 10 spots ITIJD City of College Station -Development Services COUNCIL ISSUE #6 -COMMUNITY APPEARANCE RECYCLING (8) Resources: $205,000 Results: 80 tons/mo. 2 [[[[]/ City of College Station -Development Services COUNCIL ISSUE #6 • COMMUNITY APPEARANCE MUNICIPAL BUILDING ('~) GROUNDS 11 MAINTENANCE Resources: $1,565,000 3 [[[[]/ City of College Station -Development Services COUNCIL ISSUE #6 -COMMUNITY APPEARANCE CDBG: ./ Demolltlon ./Rehab CV ./Publlc Fae. lmpr. 3 Results: 94 projects ( (1) ITIJD City of College Station -Development Services COUNCIL ISSUE #6 -COMMUNITY APPEARANCE STREET SWEEPING (t1) 1 Resources: $57 ,600 Results: 2 mo. cycle (1~) [[[[]/ City of College Station -Development Servi ces COUNCIL ISSUE #6 • COMMUNITY APPEARANCE RIGHT-OF-WAY MOWING 2 Resources: $140,000 Results: 24 day cycle ITIJD City of College Station -Development Services COUNCIL ISSUE #6 • COMMUNITY APPEARANCE FLEET MAINTENANCE Resources: $2,000 (lf>) ITIJD City of College Station -Development Services COUNCIL ISSUE #6 ·COMMUNITY APPEARANCE HERBICIDE - Resources: $6,000 Results: 3X per year 3 (_Yi) [[]]]/ City of College Station -Development Services COUNCIL ISSUE 116 • COMMUNITY APPEARANCE STREET SIGNS ON SIGNAL ARMS Resources: $$_,000 Results: 95% complete [[]]]/ City of College Station • Development Services COUNCIL ISSUE 116 • COMMUNITY APPEARANCE ACTIVITIES: OPrograms OProjects ORegulatlon Olncentlve Cz3) [[]]]/ City of College Station • Development Services COUNCIL ISSUE 116 • COMMUNITY APPEARANCE PARKLAND: ,/Central Park Pond ,/Oak Park 2e) ,/Thomas Park ,/WPC \ Resources: $183,900 (2o) [[]]]/ City of College Station • Development Services s;;;;~;;-~;;;NITY APPEARANCE (~~\ Results: 2 z, ) J'FEL 1003 (475) J' 400 gal. replacement 100 replaced J' Brush/Rubbish 220 tons/mo. Resources: $615,035 3 (_ii) [[]]]/ City of College Station • Development Services COUNCIL ISSUE 116 • COMMUNITY APPEARANCE STREETSCAPE PROJECTS: ,/Tarrow Z ,/College Main 2 ,/Texas Ave. I Resources: $624,295 (z'f) '23 2'f is) Zfo 7-? 5 ITIJD City of College Station • Development Services ~~~E;:E;· COMMUNITY APPEARANCE (~3!1 ) ,/Gateways ,/Banner ,/Business Park ,/Subdivision Entrances -2- ,/Northgate ,/Underground Elec~rlcal -I ($6,016,200 · ut1I. rev.) Resources: $6,890,5000 4 (~) CIIlJI City of College Station -Development Services COUNCll. ISSVE #5 -COMMUNITY APPEARANCE ACTIVITIES: OPrograms OProjects ORegulatlon Olncentlve ?1 J CIIlJI City of College tation -Development Services COUNCIL ISSVE #5 -COMMUNITY APPEARANCE CODE ENFORCEMENT: JWeeds/Grass JPITY JJunkCars J Anti-neglect JSanltatlon Z- Resources: $97,500 Results: 1650 cases 1100 cases 1s.i.) I 7/1) CIIlJI City of College Station -Development Services COUNCll. ISSVE #5 -COMMUNITY APPEARANCE INCENTIVES: (Lti) ./Dumpster screening -f ./Parking regulatlons ./Facade Improvement -CDBG Resources: $65,000 (?< ) CIIlJI City of College Station -Development Services COUNCll. ISSVE #5-COMMUNITY APPEARANCE 33 1 32. LANDSCAPE -( 34 SIGNS __.. I 35 PARKING .Llv~.J.D ~J.-t-) ;~ SCREENING -Z 3g UNDERGROUND ELEC. -2. 3~ Resources: $100,000 Results: 25 projects c~) CIIlJI City of College Station -Development Services COUNCll. ISSVE #5 -COMMUNITY APPEARANCE ACTIVITIES: OPrograms OProjects ORegulatlon Olncentlve ( 30) CIIlJI City of College Station -Development Services COUNCll. ISSVE #5 -COMMUNITY APPEARANCE RESOURCE ALLOCATION 5 fIIID City of College Station -Development Services COUNCIL ISSUE 116 -COMMUNITY APPEARANCE COMMUNITY APPEARANCE ''THS .FIJTURE" . c.."<·· . . ·/-. ~ ITIJD City of College Station -Development Services COUNCIL ISSUE #6-COMMUNITY APPEARANCE LANDSCAPE INCENTIVE Resources: $10,000 (SLA) fIIID City of College Station -Development Services COMMUNITY APPEARANCE _,:-,:·. ·.· .... ;:· ·_;_-.. .. ,· ... ( :Jz-) ITIJD City of College Station -Development Services COUNCIL ISSUE 116 • COMMUNITY APPEARANCE STREETSCAPE: JSlgns ,f Guardrails Resources: $23,500 (SLA) (3f) ITIJD City of College Station -Development Services COUNCIL ISSUE #6 -COMMUNITY APPEARANCE PUBLIC ART RE-USE OF LANDFILLS PILOT RECYCLING -APT. JOINT EFFORTS NORTHGATE 6 A PROPOSAL BY THE COLLEGE STATION COMMUNITY APPEARANCE COMMITTEE PURPOSE 1. To enhance main traffic arteries of College Station with Color. 2. To use banners to develop a cohesive theme which symbolizes the pride, spirit and vision of the residents of College Station. CONCEPT We plan to use large, colorful banners displaying a common theme appropriate to College Station to enhance the appearance of the primary traffic arteries of the city. These banners will capture the pride, spirit and vision of the residents of the community. Banners will be placed along traffic arteries which receive the highest visitor and local citizen traffic flows. The Color College Station project will be completed in three phases related to significant capital and highway development in College Station. The following traffic corridors will be considered for banners: Phase I. --University Drive East (from intersection of Texas Avenue to the East Bypass). Phase 1 will be considered a pilot project. Banner placement to be initiated in February 1996. A total of 35 banners will be placed along University Drive. Phase 2. --"Northgate" (On University Drive from Texas Avenue to Wellborn Road) and Texas Avenue (from north city limits to Dominik Drive). Phase 2 will be initiated after Texas Avenue construction is completed in 1997. Phase 3. --George Bush Drive (from Texas Avenue to 2818) and Harvey Road and Holleman (Wolfe Pen Creek area). Phase 3 will be initiated to coincide with the completion of the George Bush Library. Preliminary plans call for opening of the library in July 1997. Banners will be placed on appropriate (cobra-shaped) light poles along the arteries. Selection of light poles will be made in coordination and approval of the Public Utilities Department. In addition, the Color College Station program will coordinate closely with the Northgate Steering Committee,, the Southgate Steering Committee, Texas' A&M University, and the George Bush Library. Dr. Don Wilson, Executive Director of the George Bush Library, has expressed an interest in working with us on the George Bush Drive portion of the Color College Station project. We anticipate that 3 styles of coordinated banners would be used; one for George Bush Drive (related to the library), one for the Northgate area, and one for the remaining traffic areas in College Station. Installation and maintenance of banners will be contracted to local vendors. SEASONAL AND EVENT EXPANSION Color College Station may be expanded to include special holiday season banners or for special events promoted by the community. Seasonal banners, or special thematic banners, could be designed and used to enhance specific promotional needs. Only additional banners would be needed as hardware would be usable for thematic changes. ARTS COUNCIL DESIGN COMPETITION In order to encourage civic participation and to publicize the Color College Station project the Arts Council of Brazos Valley will organize a banner design competition. Banner design proposals will be solicited through a public Call for Entries coordinated by the Arts Council. The Call for Entries will be open to all residents of Texas. All entries will include three coordinated designs to be use in different parts of College Station. Banners will be fabricated using up to two screened colors on a single color background. Entry designs should be planned accordingly. Finished banner size will be approximately 30" wide and 80" long. 2 Instructions in the Call for Entries will indicate finished banner proportions and design constraints. Entries will be submitted (with three designs) on 81 /2" x 11" paper. No framed entries will be accepted. Artist's name, address and phone number must be marked clearly on each entry. Artists wishing , to have designs returned following jurying must include a self-addressed , stamped envelop with entry. A fee of $1 O will be charged for each three- design entry. Entries will be juried by a committee made up of artists, citizens, Arts Council members, and City of College Station officials and staff members. Entries will be judged based on artistic merit, cohesiveness of design , and potential visual impact on appearance of the community. A $500 cash award will be provided to the artist whose entry is selected by the jury. The winning entry becomes the property of the City of College Station . 3 COST ESTIMATES Cost estimates on banners are based on preliminary figures supplied by Display Sales, Eden Prairie, Minnesota. The final project will involve solicitation of bids from at least sign companies . All three phases will use the same banner company. Exact dimensions of banners n:iay vary from those given in this proposal based company specific banner sizes. Estimates of banner installation, and periodic maintenance, are based preliminary projections from three local sign companies. Initial installation will include bracket placement and banner attachment. Thereafter, banner retrieval and replacement will be relatively quick and inexpensive. Warranties for banners and brackets from Display Sales are as follows : Brackets --6 years 100% Banners --When used on Display Sales fiberglass bracketing systems, or pre-approved fiberglass systems, banner warranty is 5 seasons (a season is 3 months) or 24 months of continuous use. All banner and bracket warranties at 100% for failure and replacement within the warranty period . 4 Phase 1 Costs --Pilot project, 35 banners (University Drive from Texas Avenue to the East Bypass). 45 banners* 1 design set-up fee 51 bracket sets* bracket color match & set-up @ $ 61.50 @ $275.00 @ 62.00 Banner installation --Initial @ 115.00 Banner retrieval (4 months) @ 20.00 Cash Award for winning banner design Total Phase 1 $ 2,767.50 275.00 3, 162.00 750.00 4,025.00 650.00 500.00** $12,129.00 * Extra banners and brackets and banners reflect volume discount. 1 O extra banners and 16 extra brackets will be used in Phase 2. The $10 entry fee will be credited against the Cash Award for winning banner design. Phase 2. "Northgate" and Texas Avenue. Includes 15 special Northgate design banners and 60 banners with Phase 1 design. Total--75 banners. 15 Northgate banners 1 Design set-up 52 Phase 1 banners 67 bracket sets bracket color match & set-up @$ 97.00 @ 275.00 @ 61.50 @ 62.00 Banner installation --@ 115.00 Banner retrieval (4 months) @ 20.00 Subtotal Phase 2 Banner maintenance Phase 1 Total Phase 2 $ 1,455.00 275.00 3, 198 .00* 4, 154.00** 985.00 8,625.00 1,660.00 $20,352.00 $ 1,300.00 $21 ,652.00 -------------------------------------------------- *Plus 8 banners on hand from Phase 1. **Plus 16 brackets on hand from Phase 2. 5 - J ' .. Phase 3. George Bush Drive (from Texas Avenue to 2818) and Harvey Road and Holleman (Wolfe Pen Creek area). Banner installation will coincide with the opening of the George Bush Library. Total--11 O banners 65 George Bush Drive banners 1 set-up fee 45 Phase 1 banners 110 bracket sets bracket color match & set-up Banner installation Banner retrieval @$ 72.00 @ 275.00 @ 73.00 @ 62.00 @ 115.00 @ 20.00 $ 4,680.00 275.00 3,285.00 6,820.00 1,617.00 12,650.00 2,200.00 Subtotal Phase 3 $29 ,327.00 Banner maintenance Phase 1 $ 1,300.00 Total Phase 3 $30,627.00 6 Phase Phase 1 Phase 2 Phase 3 1995 Design Contest 1996 35 banners Set-up Feb.-May $12,129 YEAR 1997 Maint. July-Oct. $1,300 75 banners Set-up Feb-Nov. $20,352 110 banners Set-up July-Dec $29,327 1998 1999 Maint. Maint. Sep.-Dec Sep-Dec $1,300 $1,300 Maint. Maint. Feb-May Sep-Dec $3,320 $3,320 Maint. Maint. Mar-June Sep-Dec $4,400 $4,400 2000 Maint. Sep-Dec $4,400 Totals $16,029 $26,992 $42,527 ----------------------------------------------------------------------~-------- Totals $12, 129 $50,979 $9,020 $9,020 $4,400 $85,548 .... DRAFT-DRAFT-DRAFT City of College Station Community Appearance Committee Procedures and Guidelines (July 1994) TABLE OF CONTENTS I. Introduction 1 II . An Overview 1 III. General Information IV . Procedures 2 The Chairman and the Agenda 2 The Members 2 The Meeting 2 V . The Role of the Members 4 Working with Staff 4 The Time Trap 4 VI. Committee Liability 5 The Nature of the Committee 5 Authorized Conduct 5 What is a Public servant? 5 Nepotism 6 Conflicts of Interest 6 City Protection 7 The Open Meetings Law 7 Posting Notice 7 Penalties 7 Community Appearance Committee Procedures and G uidelines (July 1994) I. INTRODUCTION The City of College Station and the Development Services Department would like to welcome you as a member of the Community Appearance Committee . We would also like to thank you for committing to this important task. The City of College Station is dedicated to achieving a high level of quality as it relates to the community's appearance. We also believe that this committee serves a valuable function in relation to positive growth and development within our City. The Development Services Department in an effort to achieve the highest levels of success for the Committee have decided to develop a manual. The purpose of this manual is two- fold : 1. to define the organization and processes of the Community Appearance Committee; and 2 . to define its role and relationship to Council and Staff. Above all, this manual should serve as a guide for the members in their efforts to assist Staff in strengthening the community's appearance . II . AN OVER VIEW The Community Appearance Committee was created by decree of the City Council on April 27, 1970 . This committee is not governed by state law and consists ofresidents of College Station appointed by the Mayor and City Council. The overall mission of this committee is to: "give advice to the City Council on areas of community interest as they relate to the community's appearance ." Furthermore, th~~ttee is charged with studying concerns and making recommendatio1 ~dpplicable . The Community Appearance Committee has been successful in its past attempts to strengthen the community's appearance . This effort can be seen in number of different forms . Examples of the Committee's programs and/or recommendations include : • sign ordinance revisions ; • a street tree plan for the City; • an awards program for business and apartment projects that have contributed to the City's beautification ; and • the development and recommended adoption of the City Logo . III. GENERAL INFORMATION • Eligibility -members must be residents and qualifi ed vo ters lo l" ~ G,;.L\"'Y-~ ::l-~re.--,u~~ Community Appearance Committee Procedures and Guide lin es (July 1994) • Terms of Office -members serve for a period of two (2) years • Meetings -meetings are held on th onday of each month at twelve noon IV. PROCEDURES IYJt;y//~ The Chairman and the Agenda The function of the chairman is to provide leadership of the group . He has certain duties and responsibilities which must be performed . They are as follows: 1. See that everyone acts in accordance with established rules . 2 . See that the meeting moves along and stays on track. If the gro up is indecisive, he should exercise leadership and make suggestions . When debate is concluded, he should summarize the major points made . In general, the chairman should maintain order and try to bring the group to a conclusion on matters before it. The job of the chairman is always made easier by having an agenda. The agenda for the Committee will be prepared by staff and posted in accordance with the Open Meetings 1 ~Us ually , the first order of business on the agenda is the reading, correcting, and K. passing of the last meeting's minutes taken by the secretary. This is usually followed by reports from sub-committees. Unfinished business is next, followed by new business. )j-,.;\,Y The Members )? .._:::x. ·\ ;~The Community Appearance Committee is comprised of eleven ( 11) members . The .yO' o' .}" function of the members is to provide community leadership as it relates to the . 'Zr " community's appearance. Members are expected to attend all meetings and represent the ,>< (f ' citizenry of Colle _e Station with both honor and grace . Member are expected to~ ~ ,,0 study staff directive as well as, pursue proactive initiatives of their own . Furthermore, ·,\)o/ .. yr members are encouraged to act as community mentors in College Station's efforts to X '5( strengthen the community's appearance. ;;.~>>\The Meeting \~~ ca,k_wt!,5 0e ohOn ~ W. 1 '>...~ Community Appearance Committee meetings should follow the same rules of order as . f7 · other City Boards and Commissions . Listed below is a s uggested process for such a meetin 9 g:.....: ___ _ f'\ . I. Begin the discussion b aving a memb er make a motion. Motion should be made an . After · debate can be conducted . (Proper form, "Mr. Chairman, I move the following .. ."). 2 . Amending a Motion. A motion may be amended as follows : "Mr. Chairman, I move that we amend the motion by (adding, striking out, etc . the words ... )". The amendment must be seconded and then it can be discussed . When discussion ends, the amendment is voted on first. If the amendment passes, the original motion is then put to a vote as amended . If the amendment fails , the original motion is put to a vote . 2 Community Appearance Committee Procedures and Guidelines (July 1994) 3. Chan ge by a Substitute Motion. Another way to change an original motion is by use of the Substitute Motion . A substitute motion is just and amendment that changes an entire sentence or paragraph. It must be seconded and then can be discussed. It may be amended and differs only from an amendment in that if the substitute motion passes, it does away entirely with the original motion . 4 . Lay a Motion on the Tab le. Sometimes the committee may wish to defer action on a motion . One way to accomplish this is to lay a motion on the table . It is in order to move that a main motion be laid on the table when discussion on the main motion has or is about to end . To lay something on the table , it must be moved and seconded . A vote is immediately taken without discussion . Once it has been decided to lay a motion on the table, it can not be brought up again until the committee votes to do so . A tabled motion is not debatable and must be voted on immediately . If it is decided to bring a motion from the table, then this main motion can be discussed and a vote can be taken . A tabled motion can be brought from the table during the same meeting when unfinished business is being considered . 5 . Postpone a Motion. Another method of delaying a decision on a matter is to Postpone to a Certain Day the consideration of a main motion . This is done by simply making a motion to postpone consideration of the motion until a definite future date and having it seconded . The motion to postpone is then open for discussion. Following discussion , a vote is taken . A tabled motion can be brought from the table during same meeting, but is usually done so at a later meeting when unfinished business is being considered . 6 . Motion to Refer. A main motion may also be delayed by a Motion to Refer the main motion to committee or person for further study . After the motion to refer is moved and seconded , it is open to discussion and motions to amend can be made on to whom the main motion should be referred . The motion to refer as amended is then voted on. If it passes, the main motion is referred ; but if it fails , then discussion on the main motion begins . 7 . Point of Order. An ytime a member feels an incorrect procedure is being used , he can interrupt with a Point of Order request which requires the chairman to decide what is the correct procedure . 8 . Suspension of the Ru le. The committee may want to discuss an item of business without the constraints of any rules . This is often done by two-thirds (2/3) vote of the members to suspend the rules. This motion is not debatable and must be voted on upon its being seconded . * * Although udder Texas law Robert's Rules of Order, Revised are not binding, the Rules and Procedures in this work are generally adhered to and accepted . Complicated procedural questions may be researched and resolved by use of Robert's Rules of Order, Revised. A Quorum? In some cases, state law dictates a quorum is needed to conduct business . A qu o rum is the minimum number of members needed to officially con duct business . The Community Appearance reuires that at least 6 members be in attendance to e st a blish a quorum . ,., .) Community Appearance Committee Procedures and G uidelines (July 1994) Finally , Community Appearance Committee members must understand the import of cooperation to achieve a fair and orderly meeting . V . THE ROLE OF THE MEMBERS As Community Appearance Committee members, you serve an important role in relation to the City and its citizenry . You have accepted a great challenge which will involve both sacrifice as well as , dedication . The challen g e is this : "to assist City staff in developing strategies to improve College Station's aesthetic appearance in an effort to maintain property values ; improve the quality of development ; and reduce costs associ ated with C it y services." In accepting this challenge, you must understand both your mission as well as, your role . As stated earlier, your mission is this : "to give advice .to the City Council in areas of co mmunity interests as they relate to ~the community's appearance ." The question is how to successfully achieve this mission ? The answer to this issue lies in the role you mu st pla y as an appointed public servant . Listed below are a series of sugg ested rol es: 1. as a public educator on 3 . as a coordinator of community oriented participation as it relates to College Station's appearance; and finally 4 . as a an assistant in the evaluation of staff directives for recommendation to Council. These are onl y a few of the hats you will be asked to wear as a Community Appearance Committee member. Regardless of the role you are asked to play, you must always value the potential you have to help produce positive change . Furthermore, if you are to be successful in accomplishing your mission you must understand the issues and initiate a proactive philosophy to increase the community's desire to improve appearance . Working With City Staff As a member of the Community Appearance Committee, you must utilize City staff expertise to adequ a tely perform your roles . City staff is here to provide support for the purpose of assisting in the execution of Council policy . As it currently stands, community appearance is it at the top of the Council's priorities in terms of development. Therefore, it is paramount that the Committee \f?l!o w tl~e dire eti ves otJ st a ff in a cooperative effort to achieve policy objectives . s9rc;....{ Th e Time Trap City staff und e rstands the time constraints most memb ers will have and are concerned with s~~ember need s . Regular committee meetin gs are scheduled for 12 :00 p .m . on tu~,~~.~~~~.'.:.)Monday of each month . This , howev er , is subject to chan g e to accommodate 4 Community Appearance Committee Procedures and Gu ide lin es (July 1994) the members' schedules and insure perfect attendance . Beyond regular meetings, a need exists to increase productive time members and City staff spend together. This increase should be viewed as a critical objective if the committee is to succeed. The following are some ways this may be accomplished: 1. Each member should meet individually with the staff person assigned and reach an understanding of the information the group memb er needs to understand the directives . 2 . Staff will provide the Committee with an organized agenda and overviews with visual guides to increase efficient understanding of the issues in question . 3 . Some meetings should be devoted to "background" information and "planning".1 hese sessions will save a great deal of time in deliberative discussions and increase the quality of decisions . VI. COMMITTEE LIABILITY The Nature of the Committee It is important to understand that this Committee is not a legislative body . The committee can not establish new regulations or standards but can work within the framework that is established by the City Council. The importance of this committee is in its granted . capacity to study a nd recommend initiatives to Council that are set-forth by staff as well }' i..~ as its ability to influence the citizenry at large on the issues of community appearance . ~ {) Authorized Conduct 1 · ~ 'f \; · The boundaries of authorized conduct of the Committee are drawn by common law, civil (\, :r statutes and penal statutes . Acts by officials which are extra legal or, more accurately, , .~ J extra jurisdictional, which are not prescribed by statute, are called ultra vires acts . This is \Y.~I a latin term which mean s "beyond power" and is used in modern legal terminology to ry define acts which are beyond the scope of power of a corporation granted to it by its ' J \f. charter but not prohibited by law . It is also applied to designate acts which are within & ~-those categories . Actions of the committee granted by ordinance or statute would be "::):. ~ J' ~ ultra vi res acts because the City is a corporation and the same definitions apply to it. ii}{~ What is a Public Servant? ~~~ The Texas Penal Code defines public servant as "a person elected, selected, appointed, , . ':/. employed, or otherwise designated as one of the following ... " and then lists several ~: ~~ categories of public offices including "an officer, employee or agent of government and "a \~o . person who is performing a government function .... " The Penal Code prohibits several Vv ~ kinds of conduct based on an intent to obtain a benefit for himself or to harm another. It t( A prohibits intentionally or knowingly doing any of the following : ~\ I . au horized exercise of official power; 2 . an act which exceeds authorized power ; 3 . refraining from performing his duty; 5 Community Appearance Committee Procedures and Guidelines (July 1994) 4 . violating a law relating to his office ; and 5 . taking or misapplying anything oO alue belonging to the governmental body . * Government for the purposes of the Penal Code, means "the state, a county, municipality, or political subdivision of the state ; or any branch or agency of the state." The public servant, as defined, also commits an offense if he acquires or assists another in acquiring property by the use of information to which he has access which has not been made public . Nepotism Nepotism is an act by a public official which has been proscribed by civil law. Article 5996a, V .T.C.S , says that a public official can not cause his relatives to be appointed to a salaried position where the salary is to be paid from public funds . This law probably has a very limited application to the committee but would apply more directly to the City Council. Conflict of Interest The most difficult area to define in which problems might occur is the area of conflict of interest. The following is the law as set out by Local Government Code Chapter 171 (V.T.C.S.): A local public official is said to have a substantial interest in a business under the following circumstances : 1. The interest or ownership often percent (10%) or more of the business entity or ownership, $5,000 or more of the fair market value of the business entity; or 2 . Funds received by the person from the business entity exceed ten percent (10%) of the person's gross income for the previous year . 3. A person has a substantial interest in real property if the interest is in equitable or legal ownership with a fair market value of $2 ,500 or more . 4. Under the statute, a local public official commits a Class A misdemeanor if he knowingly does one of the following : a. participates in a vote or decision on a matter involving a business entity in which the local public official has a substantial interest. If it is reasonably foreseeable that an action on the matter would confer an economic benefit to the business entity involved; b . acts as a surety for a business entity that has a contract to do work or other business with a government entity; or c . acts as a surety on an official bond required of an officer of the governmental entity . * CONSULTATION WITH A PRIVATE ATTORNEY IS SUGGESTED WHERE SPECIFIC ISSUES ARISE . 6 Community Appearance Committee Procedures and Guidelines (July 1994) City Protection When members of the Committee are acting in good faith and within the bounds allowed by the state law, city ordinances and procedures, the City Council will authorize the City to provide legal counsel to as great an extent as possible . The Open Meetings Law Article 6252-17 Of Vernon's Annotated Civil statutes (V .T.C .S .) is commonly referred to as the Texas Open Meetings Law . This article requires that every meeting of a governmental body be open to the public and enumerates some exceptions to the requirement. Meeting is defined as "any deliberation between a quorum of members of a governmental body at which any public business is discussed or considered, or at which any formal action is taken ." Go vernmental Body is stated to mean "any board, commission , department, committee, or agency within the executive or leg is lative department of the state which is under the direction of one or more elected or appointed members .... " Deliberation means a verbal exchange between governmental body members "attempting to arrive at a decision on any public business ." Within the exceptions are included such activities as allowing the governmental body to exclude witnesses during examination of another witness; deliberation of grand juries ; pertaining to acquisition of any interest in real property; discussions involving personnel matters ; and meeting where information is received from the staff the Attorney General ruled that City boards and commissions which have no rule-making or quasi-judicial power are not required to comply with the open meeting and notice requirements of the Open Meetings Law. Posting Notice The notice or posting requirements of a meeting of a city governmental body require that "Written notice of the date, hour, place, and subject of meeting ... " shall be " ... posted on a bulletin board to be located at a place convenient to the public in the city hall for ... at least 72 hours preceding the schedu led time of the meeting .... " the law allows an emergency meeting to be called by the governmental body by posting notice, stating the emergency or "urgent public necessity" in the notice two hours before the meeting is convened . The public emergency exception is probably more limited that in the past. The Act defines "emergency" as imminent threats to public health and safety or reasonably unforseeable situations requiring immediate action by the governmental body ." Penalties A fine of not less than One Hundred Dollars ($100) nor more than Two Hundred Fifty Dollars ($250) or imprisonment in the county jail for not less than one (1) month nor more than six (6) months, or both fine and imprisonment, can be impo sed for violation . 7 COMMUNITY APPEARANCE COMMITTEE POTENTIAL SHORT AND LONG TERM GOALS 1994-1995 SHORT TERM CATEGORIES: r,d!,&;mrn. 1. Northgate (flags/banners) _...,. Hi~ "?w .. c.,,.,.,,,,. -~ I ~1,r<a-!P.¥ r ~0C-o'Yvlfn. 2. Gateways 3. CEP CGmMuu~ OAJ.tJ-f\~e "--~ f'f~ (lle ~s . ~~d) ,, 4. Adopt a Spot/Street (recruitment/awareness) · 5 Formalization of Appearance Award Program -Kr)~) t:xtt~ ~scape ~rll Qv:P.. ~k (Ae- 7~rveys LONG TERM CATEGORIES : 1. Northgate (revitalization) ormalized Public Awareness Campaign (CEP) 3. Gateways (fund raisers --private sector)~~ 4 . Establish relationship with Historic Preservation Committee (Vl~J ~~~-5 ., °bl6 W€.A\ COMMUNITY APPEARANCE COMMITTEE * creating Authority -City Council Minutes, April 27, 1970 * Membership and Method of Appointment -Members of the Community Appearance Committee are appointed by the Mayor and confirmed by the City Council. The Community Appearance Committee is composed of eleven (11) members. * Eligibility -Members are residents and qualified voters. * Term of Office -Members serve for a period of two (2) years. * Meetings -Meetings are held the third Monday of each month at 12:00 noon. * Duties and Responsibilities -Advise the City Council and promote community appearance. Specific programs and policies recommended by this Committee and approved by the City Council include a revision of the sign ordinance, street tree plan for the city, a booklet on the care and planting of trees in College Station, an awards program for businesses and apartment projects that have contributed to city beautification, and the adoption of a city logo.