HomeMy WebLinkAbout10/01/2012 - Regular Minutes - City Council - Audit Committee . * 4
( , e 9 " -
CITY OF COI I.FGE STATION
Mayor Home of Texas AM UnwersztY Council members
Nancy Berry Blanche Brick
Mayor Pro Tem Jess Fields
Dave Ruesink Karl Mooney
City Manager - Katy -Marie Lyles
David Neeley Julie Schultz
Minutes
CITY COUNCIL AUDIT COMMITTEE
Monday, October 1, 2012 at 4:30 pm
City Hall Administrative Conference Room
1101 Texas Avenue
College Station, Texas 77840
Audit Committee Members Present:
Nancy Berry, Mayor
Karl Mooney
Absent
Jess Fields
City Staff:
David Neeley, City Manager
Ty Elliott, Internal Auditor
Gregory Jeffs, Assistant Internal Auditor
Jeff Kersten, Chief Financial Director
Carla Robinson, City Attorney
Chuck Gilman, Director of Public Works
Shannon Overby, CVB
Danya Hatley, CVB
Tanya McNutt, Deputy City Secretary
Regular Agenda Item No. 1 — Call to Order and Announce a Quorum is Present
With a quorum present, the Audit Committee of College Station was called to order by Mayor Nancy Berry at
4:35 p.m. on Monday, October 1, 2012 in the Administrative Conference Room of the City of College Station
City Hall, 1101 Texas Avenue, College Station, Texas 77842.
Regular Agenda Item No. 2 - Presentation, possible action, and discussion of minutes for the audit
committee meeting held on July 9, 2012.
MOTION: Upon a motion made by Councilmember Mooney and a second by Mayor Berry, the Audit
Committee voted two (2) for and zero (0) opposed, to approve the July 9, 2012 Audit Committee minutes.
The motion carried unanimously.
Regular Agenda Item No 3 - Presentation, possible action, and discussion regarding the Convention and
Visitor's Bureau Follow -up Audit report.
MOTION: Upon a motion made by Mayor Berry and a second by Councilmember Mooney, the Audit
Committee voted two (2) for and zero (0) opposed, to accept the CVB Audit Report w/ corrections. The
motion carried unanimously.
Regular Agenda ItemNo. 4 - Presentation, possible action, and discussion regarding the City Internal
Auditor's Fiscal Year 2013 Annual Audit Plan.
MOTION: Upon a motion made by Mayor Berry and a second by Councilmember Mooney, the Audit
Committee voted two (2) for and zero (0) opposed, to recommend 2013 Annual Audit Plan. The motion
carried unanimously.
Regular Agenda Item No 5 - Presentation, possible action, and discussion regarding the Streets and
Drainage Vehicle Utilization Audit.
MOTION: Upon a motion made by Councilmember Mooney and a second by Mayor Berry, the Audit
Committee voted two (2) for and zero (0) opposed, to accept the Streets and Drainage Vehicle Utilization
Audit. The motion carried unanimously.
Regular Agenda Item No 6 — Presentation, possible action, and discussion regarding the City Internal
Auditor's report on the implementation of audit recommendations related the (1) Utility Customer
Service Cash Handling Audit, (2) the Aquatics Audit, (3) the Concessions Audit, and (4) the Payroll
Compensatory Time and Overtime Audit.
MOTION: Upon a motion made by Councilmember Mooney and a second by Mayor Berry, the Audit
Committee voted two (2) for and zero (0) opposed, to accept City Internal Auditor's report on the
implementation of audit recommendations related the (1) Utility Customer Service Cash Handling Audit, (2)
the Aquatics Audit, (3) the Concessions Audit, and (4) the Payroll Compensatory Time and Overtime Audit.
The motion carried unanimously.
Regular Agenda Item No 7 - Presentation, possible action, and discussion regarding future agenda
items.
Committee requested quarterly updates on audit plan and monthly email reports.
Regular Agenda ItemNo. 8 - Adjourn.
Hearing no objections, Mayor Berry adjourned the meeting at 6:08 p.m. on Monday, October 1, 2012.
Nancy Bar , Mayor
ATTEST:
Th( a . .,
,l•
:
J McNu , , Deputy City Secretary