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Home My WebLink About11/10/2011 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION NOVEMBER 10, 2011 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry Council: Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles Julie Schultz Dave Ruesink, absent City Staff: David Neely, City Manager Kathy Merrill, Deputy City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Shelley Major, Records Management Coordinator Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Nancy Berry at 7:29 p.m. on Thursday, November 10, 2011 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Brick, the City Council voted six (6) for and none (0) opposed, to approve the Absence Request by Dave Ruesink. The motion carried unanimously. Presentations and Recognitions: • Presentation of Historical Marker #6 presented to College Hill Baptist Church. Mayor Berry presented Historical Marker #6 to representatives of the College Hill Baptist Church: Onie Holmes, Mildred Wells, Bertie Thomas, Lucille Young, Darlene Williams, Charlie Langston, RM111011 Minutes Page 1 Deacon Willie Martin, Ann Whiting, Susan Birdwell, Warren Whiting, J. T. Wells, Sr., and J.T. Wells, Jr. Also present were members of the Historical Preservation Committee. • Presentation of the International Association of Chiefs of Police Thomson Reuters Award for Excellence in Criminal Investigations. Jeff Capps, Police Chief, recognized department individuals for receiving the Thomson Reuters Award for Excellence in Criminal Investigations from the International Association of Chiefs of Police. Those recognized were Lt. Lesley Hicks, Sgt. James Woodward, Det. Mike Johse, Det. Rick Vessell, Det. Mike, Lundy, Det. Benton Keough, Forensic Tech. Liza Phillips, Det. Patrick McCarthy, Det. Travis Lacox, Officer Mike Clark, Det. Derrick Cooper, and Assistant Chief Larry Johnson. Citizen Comments Susan Irza, Historic Preservation Committee chair, stated that the difference between the HPC and the Landmark Commission is that the Landmark Commission deals with zoning, and the HPC deals with education. A flyer was provided to the Council detailing the 2012 education programs. The last presentation for 2011 is Wednesday, November 16. Jim Singleton will be talking about unique Brazos Valley architecture. She introduced fellow committee members M.D. Marshall and Ann Hayes. She thanked Barbara Moore, and Anne Boykin for their assistance with the Marker program. She invited Council to attend one of the exploring history lunch lectures. She reported that the HPC has awarded 86 or 87 markers, the majority for homes. Onie Holmes, College Hill Baptist Church, stated that Mayor Berry is a Godsend and is a friend. She thanked Council and staff for making this honor possible for the church, and thanked everyone that helped make this dream come true. This month will celebrate the church's 66th anniversary and invited everyone to come out on November 20 at 3:00 p.m. She is also looking to get a marker for the neighborhood which is 97 years old. Georgia Beverly, 801 Spring Loop #608, spoke on behalf of the College Station Pedestrian Safety Group. Jaywalking in Northgate is a huge issue. Last Saturday, she observed over one hour 187 jaywalkers; this was 41% of the total observed. The percentage increased to over 76% as the day went on. In order to address the issue, she proposed an online walking safety course. Revenue from fines could fund the course. This course could help to reduce injuries, fatalities and accidents. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • October 27,201 1 Workshop and Regular Council Meeting 2b. Presentation, possible action and discussion to adopt Ordinance 2011-3378, amending Chapter 10, "Traffic Code" Section 9, "Juvenile Case Manager", of the Code of Ordinances of the City of College Station, Texas, by amending certain sections, providing a severability clause; declaring a penalty; and providing an effective date. RM111011 Minutes Page 2 2c. Presentation, possible action, and discussion regarding Resolution 11-10-11-2c, amending certain provisions of the City's Standard Form of Construction Agreement for over $50,000 and Architects and Engineering Professional Services Contract; and granting authority to the City Manager to act on behalf of the City, including issuing approvals for contract changes pursuant to certain statutory provisions; and providing an effective date. 2d. Presentation, possible action, and discussion on Resolution 11-10-11-2d, adopting procurement procedures to be used by College Station Utilities for expenditures; and providing an effective date. 2e. Presentation, possible action, and discussion regarding Resolution 11-10-11-2e, approving a construction contract (Contract #11-356) with Siemens Industry Inc. in the amount of $65,621 .00 for the installation of access and security equipment at the College Station Utility Customer Service and IT Building. 2f. Presentation, possible action and discussion regarding the approval of Resolution 11-10- 11-2f for the Annual Reconfirmation and use of Service and Equipment to be provided by the City of College Station in the Event of a Radiological Incident at the Texas A&M University Nuclear Science Center. 2g. Presentation, possible action and discussion regarding the approval of Resolution 11- 10-11-28 to participate in a Clinical Affiliation Agreement with the College Station Medical Center for the Emergency Medical Services Program. 2h. Presentation, possible action, and discussion regarding Resolution 11-10-11-2h, approving a construction contract with Dudley Construction, Ltd., in the amount of $2,978,060.00, for the construction of Dowling Road High Service Pump Station Improvements. 2i. Presentation, possible action and discussion on Resolution 11-10-11-2i, awarding a Construction Contract (12-012) to JaCody, Inc. in the amount of $130,317.94 for the Emerald Forest Park Site Improvements Proiect. 2j. Presentation, possible action, and discussion on Resolution 11-10-11-2i, approving a Professional Services Contract with Mitchell & Morgan, LLP in the amount of $59,106.08.00 for the Preliminary Engineering Report related to the Barron Road East - Lakeway Drive Extension Proiect. 2k. Presentation, possible action, and discussion regarding approval of a real estate contract between the City of College Station (Buyer) and Willis S. and Peggy J. Ritchey (Seller) in the amount of $64,117.75 for the purchase of right-of-way (0.997 acre) and a public utility easement (0.735 acre) needed for the Rock Prairie Road East Widening Design and Right-of-way Proiect. RM111011 Minutes Page 3 21. Presentation, possible action and discussion for a change order to Professional Services Contract 11-254 with Kimley-Horn and Associates, Inc. for an increase in the amount of $10,765.00 for the Rock Prairie Road West Preliminary Engineering Report (PER). 2m. Presentation, possible action, and discussion on a change order to the Design Contract 04-176 with Jacobs Engineering Group, Inc., in the amount of $27,467.00, for additional construction material testing services. 2n. Presentation, possible action and discussion on awarding a price agreement for annual purchases of fleet oils and lubricants to Kolkhorst Petroleum Co., Inc. for an annual expenditure of $100,940.40. (Bid No. 12- 004). 2o. Presentation, possible action and discussion on ratification of $150,000 additional expenditures plus $150,000 anticipated expenditures for a total of $300,000.00 for the purchase _of_gasoline and diesel fuel from Brenco Marketing. Approval of the additional expenditures will bring the total annual estimated expenditures to $1,552,000.00. 2p. Presentation, possible action and discussion regarding the renewal agreement for outsourcing the printing and mailing of Utility bills, late notices and inserts for an estimated annual expenditure not to exceed $230,000 to Xpedient Mail. 2q. Pres entation, possible action, and discussion regarding the approval of the FY 11 Chapter 59 Asset Forfeiture Audit reporting form for the College Station Police Department. 2r. Presentation, possible action, and discussion regarding the renewal of an annual blanket purchase order with Boundtree Medical L.L.C. for $65,000.00 for EMS supplies. 2s. Presentation, possible action, and discussion regarding the approval of the purchase of consoles and related equipment for the new Utility Dispatch Center from Command & Control Environments (CCE) through the TXMAS program and from the open market (bid pricing was checked by Purchasing and is the lowest pricing) in the amount of $70,231.93. 2t. Presentation, possible action, and discussion regarding Change Order No. 4 to the professional services contract (Contract No. 00-107) with LJA Engineering & Surveying, Inc. for a decrease in the amount of $39,640.41 to clear the proiect encumbrance and closeout the project. 2u. Presentation, possible action and discussion of the renewal of two Master Agreements for Real Estate Appraisal Services: Holtkamp Realty Consultants (Contract No. 09-314) and S.T. Lovett & Associates (Contract No. 09-21 8). Each Master Agreement will not exceed $50,000. Approval of the renewal of these agreements will authorize the City Manager or his delegate to approve Service Orders for each project within the terms of each Master Agreement. RM111011 Minutes Page 4 2v. Presentation, possible action, and discussion on an interlocal agreement between the City of College Station, the College Station Independent School District, and Texas A&M University to share fuel reserves in the event of an emergency supply disruption. 2w. Presentation, possible action, and discussion on an Interlocal Agreement between the City of College Station and Brazos County for On-Line Bidding Services. 2x. Presentation, possible action, and discussion on an Interlocal Agreement between the City of College Station and San Jacinto River Authority for On-Line Bidding Services. 2y. Presentation, possible action, and discussion on approval of an Enterprise Agreement (EA) for Microsoft sof tware with Dell Marketing LP for a three year period totaling $88,232.82. 2z. Presentation, possible action, and discussion on Resolution 11-10-11-2z, approving a Professional Services Contract (Contract Number 11-264) with Kimley-Horn and Associates, Inc. for $1,518,250.00 for design, bidding, and construction administration for the Bee Creek Sewer Line. 2aa. Presentation, possible action, and discussion regarding resection of Request for Proposal No. 11-35 for the Wolf Pen Creek Water Feature and Festival Area Proiect. 2bb. Presentation, possible action, and discussion regarding Resolution 11-10-11-2bb, dissolving the Green College Station Citizens Task Force. Items 2c, 2f, 2g, 2p, and 2s were pulled for a separate vote. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda, less items 2c, 2f, 2g, 2p, and 2s. The motion carried unanimously. (2g)MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Schultz, the City Council voted five (5) for and none (0) opposed, with Mayor Berry abstaining, to adopt Resolution 11-10-11-2g, participating in a Clinical Affiliation Agreement with the College Station Medical Center for the Emergency Medical Services Program. The motion carried. (2c, 2p, 2s)MOTION: Upon a motion made by Councilmember Lyles and a second by Mayor Berry, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to approve items 2c, 2p, and 2s. The motion carried. (2f)MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Fields, the City Council voted six (6) for and none (0) opposed, to adopt Resolution 11-10-11-2f for the Annual Reconfirmation and use of Service and Equipment to be provided by the City of College Station in the Event of a Radiological Incident at the Texas A&M University Nuclear Science Center, as amended to create a new Part 3 stating that policy RM111011 Minutes Page 5 and procedures be established with College Station public officials and reviewed annually, and Part 4 to state this will take effect immediately upon approval. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2011- 3379,_ amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning 1.217 acres located at 2041 Holleman Drive West, more generally located on the northeast corner of the intersection with Harvey Mitchell Parkway, from R-4 Multi-Family to C-1 General Commercial. At approximately 8:07 p.m., Mayor Berry opened the Public Hearing. Don Jones, 804 Berry Creek, commented that the area is unserved by commercial. Jesse Durden, 4010 Sunny Meadow, spoke on behalf of the potential buyer. They feel the zoning is appropriate based on the location. There being no further comments, the Public Hearing was closed at 8:08 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2011- 3379, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning 1.217 acres located at 2041 Holleman Drive West, more generally located on the northeast corner of the intersection with Harvey Mitchell Parkway, from R-4 Multi-Family to C-1 General Commercial. The motion carried unanimously. 2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2011- 3380, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning 6.86 acres located at 6100 Victoria Avenue, and more generally located west of the Castlegate Subdivision, from A-0 Agricultural Open to R-1 Single-Family Residential and R-111 Single-Family Residential. At approximately 8:14 p.m., Mayor Berry opened the Public Hearing. Wallace Phillips, 4309 Velencia, said he just wanted the Council to know he was here to answer any questions. There being no further comments, the Public Hearing was closed at 8:15 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Lyles, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2011-3380, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of RM111011 Minutes Page 6 the Code of Ordinances of the City of College Station, Texas by rezoning 6.86 acres located at 6100 Victoria Avenue, and more generally located west of the Castlegate Subdivision, from A-0 Agricultural Open to R-1 Single-Family Residential and R-1B Single-Family Residential. The motion carried unanimously. 3. Presentation, possible action, and discussion on appointments to the Brazos Valley Animal Shelter Board. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Lyles, the City Council voted six (6) for and none (0) opposed, to appoint Chantal Vassali to the Brazos Animal Shelter Board. The motion carried unanimously. 4. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 8:20 p.m. on Thursday, November 10, 2011. tt%WL~ 52~~ Nancy Ber Mayor ATTEST: \1~4 AAZ~~' Sherry Masl. urn, City Secretary RM111011 Minutes Page 7