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Home My WebLink About10/13/2011 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION OCTOBER 13, 2011 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry Council: Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles Julie Schultz Dave Ruesink, absent City Staff: David Neely, City Manager Kathy Merrill, Assistant City Manager Frank Simpson, Assistant City Manager Mary Anne Powell, First Assistant City Attorney Tanya McNutt, Deputy City Secretary Shelley Major, Records Management Coordinator Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Nancy Berry at 7:16 p.m. on Thursday, October 13, 2011 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. Presentations and Recognitions: • Proclamation recognizing Chef Tai Lee's national recognition and award Mayor Berry presented a proclamation to Chef Tai Lee and Veritas Wine and Bistro, to congratulate winning Food Network's , America's Favorite Food Truck and a $10,000 cash award. Chef Tai has promised a portion of his prize money will be donated to a Texas Wildfire relief charity in response to Bastrop's recent fires. RM101311 Minutes Page 1 • APA Certificate of Achievement for Planning Excellence • The Texas APA Project Plan of the Year for the Bicycle, Pedestrian, and Greenways Master Plan • The Honorable Mention - Bicycle Friendly Community from the League of American Bicyclists Bob Cowell accepted these awards on behalf of City staff and recognized the Planning and Development Services Staff and the Bicycle, Pedestrian and Greenway Advisory Committee for their hard work and dedication. Citizen Comments Larry Koeninger with the BCS Public Library System, introduced Kathy Nixie, the new Branch Manager of the Larry J. Ringer Library. Ms. Nixie thanked Council for the opportunity to serve here in College Station. There will be a reception welcoming Ms. Nixie on Wed, Oct. 19th from 6:00 to 7:00 p.m. at Larry J. Ringer Library. Katie Miller, 507 Old Jersey, spoke concerning the jurisdiction of a tree on her property line. Branches from the tree have fallen on high wires, and she has repeatedly contacted the City for verification on who owns the tree. After two weeks, the tree branch is still on the utility lines, and she is concerned about the fire hazard. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • September 22,201 1 Workshop and Regular Council Meeting 2b. Presentation, possible action, and discussion regarding Resolution 10-13-11-2b, approving a construction contract with Elliott Construction, LLC for the Wellborn Widening Waterline Project and authorizing the expenditure of funds, in an amount not to exceed $546,028.50. 2c. Presentation, possible action and discussion on approving the budget of the Arts Council of Brazos Valley; and presentation, possible action and discussion on approving the finding agreement between the City of College Station and the Arts Council of Brazos Valley for FY 12 in the amount of $200,000 for Affiliate funding. 2d. Presentation, possible action and discussion on approving the operations and maintenance funding agreement between the City of College Station and the Arts Council of the Brazos Valley for FY 12 totaling $100,550. 2e. Presentation, possible action and discussion on a letter agreement for year 3 of the Professional Auditing Services engagement with Ingram, Wallis & Co., P.C. for the fiscal year ending September 30, 201 1 with expenditures totaling $86,000 fl-om the City of College Station. RM101311 Minutes Page 2 2E Presentation, possible action and discussion on approving the budget of the Brazos Valley Convention and Visitors Bureau (CVB); and presentation, possible action and discussion on a funding agreement between the City of College Station and the Brazos Valley Convention and Visitors Bureau for FY 12 in the amount of $1,000,000. 2g. Presentation, possible action and discussion on a funding agreement between the City of College Station and the Research Valley Partnership for FY 12 in the amount of $325,000. 2h. Presentation, possible action, and discussion authorizing the award of Bid No. 11-1 16 for the purchase of City branded uniforms for Parks athletic programs and for other City departments with CC Creations ($35,000) and Monograms and More ($35,000) for a combined annual estimated expenditure of $70,000. Figures are based on FY 11 averages. 2i. Presentation, possible action and discussion to approve Fiscal Year 201 1-2012 expenditures for the Brazos County Health Department in the amount of $326,500. 2j. Presentation, possible action, and discussion of contract renewals for the installation of roadway traffic markings and traffic control to Highway Technology of Austin, Texas in the amount of $163,182.50 and, traffic control services to N-Line Traffic Maintenance of Bryan, Texas in the amount of $18,706.25. 2k. Presentation, possible action and discussion on a purchase contract with associated annual maintenance, with Vermont Systems Inc., in the amount of $62,466.00, for software; and approval of an interdepartmental transfer. 21. Presentation, possible action, and discussion regarding approval of the second renewal of a ioint-bid contract with the City of Bryan with DXI Industries for the purchase of bulk chlorine. The estimated annual expenditure is $77,220. 2m. Presentation, possible action, and discussion regarding City of College Station Excess Liability and Workers' Compensation Insurance, Property/Boiler & Machinery, Commercial Crime, EMT Liability, and Auto Property Damage policies for Fiscal Year 2012. FY12 premiums have decreased 4 percent from FY 11 premiums. 2n. Presentation, possible action, and discussion regarding award of Bid #11-125 to Ergon Asphalt & Emulsions to provide emulsified asphalt products for the maintenance of streets in an amount not to exceed $406,348.00. Items c, d, f, g were pulled from the Consent Agenda. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda, less items c, d, f, g. The motion carried unanimously. (2d, 2f, 2g)MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Schultz, the City Council voted five (5) for and one (1) opposed, with RM101311 Minutes Page 3 Councilmember Fields voting against, to approve consent agenda items 2d, 2f, 2g. The motion carried. .(2c)MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Schultz, the City Council voted four (4) for and one (1) opposed, with Councilmember Fields voting against and Councilmember Brick abstaining, to approve consent agenda item 2c. The motion carried. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2011- 3374, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning 8.1 1 acres located at 2672 Horse Haven Lane from R-1 Single-Family Residential and A-0 Agricultural-Open to PDD Planned Development District. At approximately 7:44 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:45 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Lyles, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2011-3374, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning 8.1 1 acres located at 2672 Horse Haven Lane from R-1 Single-Family Residential and A-0 Agricultural-Open to PDD Planned Development District. The motion carried unanimously. 2. Presentation, possible action, and discussion authorizing the Mayor to sign Resolution 10-13-11-02, declaring support for the NRP Holdings, LLC Joint Housing Tax Credit and HOME Investment application to the Texas Department of Housing and Community Affairs for the Year 2012 and Conditional HOME Investment Partnership Commitment (Funding Commitment Agreement) in support of the application for an affordable senior rental housing development. Councilmember Schultz recused herself from this item. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Mooney, the City Council voted four (4) for and one (1) opposed, with Councilmember Fields voting against, to authorize the Mayor to sign Resolution 10-13-11-02, declaring support for the NRP Holdings, LLC Joint Housing Tax Credit and HOME Investment application to the Texas Department of Housing and Community Affairs for the Year 2012 and Conditional HOME Investment Partnership Commitment (Funding Commitment Agreement) in support of the application for an affordable senior rental housing development. The motion carried. RM101311 Minutes Page 4 3. Presentation, possible action, and discussion regarding a funding agreement for a grant of HOME Investment Partnership Funds to B/CS Habitat for Humanity, Inc. in the amount of $320,000.00 for acquisition, demolition, and construction in support of the production of affordable single-family housing. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Brick, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to approve a funding agreement for a grant of HOME Investment Partnership Funds to B/CS Habitat for Humanity, Inc. in the amount of $320,000.00 for acquisition, demolition, and construction in support of the production of affordable single-family housing. The motion carried. 4. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 8:46 p.m. on Thursday, October 13, 2011. Nancy Berry, Mayor ATTEST: Sherry Mash rn, City Secretary RM101311 Minutes Page 5 City of College Station Absence Request Form For Elected and Appointed Officers Name L/ c~ Request Submitted on 2' 2 I will not be in attendance at the meeting of 16 Z C3~ l/ for the reason(s) Specified: (Date) P)Uw 10 <1 Lo-eq -,e- Signature This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. c:oa►n«vbseangaoo