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Home My WebLink About09/08/2011 - Regular Minutes City CouncilMINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION SEPTEMBER 8, 2011 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry Council: Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles Julie Schultz, absent Dave Ruesink Citv Staff: David Neely, City Manager Kathy Merrill, Assistant City Manager Frank Simpson, Assistant City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Ouorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Nancy Berry at 7:12 p.m. on Thursday, September 8, 2011 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledee of Alleeiance. Invocation, consider absence reauest. A joint College Station Fire and Police Color Guard presented the flags. Mayor Berry read and presented a proclamation for the 9-11National Moment of Remembrance to the College Station Police and Fire Departments. RM090811 Minutes Page 1 MOTION: Upon a motion made by Councilmember Ruesink and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, to accept Councilmember Schultz's absence. The motion carried unanimously. Citizen Comments Tina Hanna, 1707 Serval Lane, spoke regarding Project Hold. She stated that the job has grown over the years. History does matter, and Project Hold embraces the past. Project Hold collaborates with other city departments. People do care about budgets, but they also care about quality of life. Who wants to live in a community where there is no quality of life? Who wants to volunteer if upper management does not appreciate them? Alston Thorns, 224 Rustic Oaks, Bryan, reported that he has benefited from the heritage programs. He began working with College Station as an archeologist in 2000 in Veterans Park and began to tell the story of archeology through the heritage program and lecture series. In 2008, he met with City staff and began to plan a Native American component called the Hot Rocks Cook-off. This is a celebration of Indian people, citizens, and archeologists coming together to learn about the past. Mayor Berry invited several tribes to come and tell the story of Indian people. He is concerned is that with budget cuts, this support will not continue. He asked Council to continue with their support. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • Aueust 25.2011 Workshop and Reeular Council Meeting 2b. Presentation, possible action, and discussion on Ordinance 2001-3368. amending Sections 5 and 6 of Ordinance No. 2011-3361, orderinL, a Special Election to be held on November 8. 2011 for the purpose of submitting proposed amendments to the Citv Charter to the voters; establishiniz earlv votine locations and volliniz places for this election: and makinsi provisions for conductiniz the election. Presentaci6n, posible accion, v discusi6n de una ordenanza 2011-3368. enmendando las secciones 5 v 6 de la ordenanza no. 2011-3361. ordenando elecciones esveciales a celebrarse el 8 de noviembre de 2011 con el prop6sito de presentarle a los votantes las enmiendas propuestas a los estatutos de la ciudad: estableciendo centros de votaciones tempranas v centros de votaciones Para estas elecciones: v hacer todos los arreelos necesarios Para llevar a cabo las elecciones. 2c. Presentation. possible action and discussion on Resolution 09-08-11-2c, anDrovine an interlocal government aereement with Brazos Countv for the conduct and manaeement of the Citv of College Station Special Election and the approval of the Notice of Special Election that will be held on Tuesdav. November 8. 2011. Presentaci6n, posible acci6n v discusion acerca de la aprobaci6n de la resoluci6n 09-08-11-2c, autorizando un acuerdo de gobierno interlocal con el Condado de Brazos Para celebrar v administrar las Elecciones Especiales de la Ciudad de College Station v aprobar la Notificaci6n de Elecciones Especiales a celebrarse el martes 8 de noviembre de 2011. RM090811 Minutes Page 2 2d. Presentation, Possible action, and discussion regarding Resolution 09-08-11-2d. selecting a Professional contractor, approving a Professional services contract with Halff Associates. Inc. and authorizing the expenditure of funds for the Lick Creek Hike and Bike proiect in the amount not to exceed $64,365.00. 2e. Presentation, Possible action and discussion regarding the approval of Resolution 09-08- 11-2e, accepting from the Texas Division of EmerL3encv Management (TDEM) the 2009 Homeland Securitv Grant Program Grant Adiustment Notice (GAN) of $82,000, naming a Citv staff member as manager of those grant funds. 2f. Presentation. Possible action, and discussion regarding a recommendation to name the new Skate Park at Southwood Athletic Park in College Station (Resolution 09-08-11-21). 2g. Presentation. Possible action, and discussion regarding ratification of Change Order #2. in the amount of $57.734.01 to Contract No. 11-001 with Fuqua Construction Companv. Inc. related to construction of the 2005 Bike Loop Phase II Proiect. 2h. Presentation. Possible action, and discussion on the FY 2011-2012 BVSWMA. Inc. Proposed Budget and 2011 Annual Business Plan. 2i. Presentation. Possible action, and discussion reiectine invitation to bid 11-73 for the construction of the FM 2818 - Villa Maria Transmission Line Adiustment. 2j. Presentation. Possible action, and discussion renewing Contract No. 09-189 (RFP No. 09-62) for Janitorial Services for all Citv offices for an annual expenditure of $199.142.44 and Deduction Change Order No. 2 in the amount of $32.000 for a modified annual expenditure of $167.142.44. 2k. Presentation, Possible action, and discussion on an Interlocal Agreement for cooperative Purchasing activities between the Citv of College Station and Citv of Plano. 21. Presentation, Possible action and discussion on a contract renewal for vear 3 to Provide ambulance billine services with Emergicon in an amount not to exceed $85,000. 2m. Presentation. Possible action and discussion on approving annual water meter Purchases from Aaua Metric Sales Companv throueh the Houston-Galveston Area Council (HGAC) contract. Based on the attached contract unit Pricing, the estimated annual expenditure for water meters is: $382.978.41. Item 2f was pulled from the Consent Agenda. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Fields, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda, less item 2f. The motion carried unanimously. RM090811 Minutes Page 3 (2f)MOTION: Upon a motion made by Councilmember Ruesink and a second by Councilmember Lyles, the City Council voted six (6) for and none (0) opposed, to adopt Resolution 09-08-11-2f, naming the new Skate Park at Southwood Athletic Park, the G. Hysmith Skate Park. The motion carried unanimously. REGULAR AGENDA 1. Public Hearine, presentation, possible action, and discussion on the City of Colleee Station 2011-2012 Proposed Budeet. At approximately 7:41 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:41 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Mayor Berry, the City Council voted six (6) for and none (0) opposed, to remove the $100,000 funding for Arts Council Affiliates from the General Fund. The motion carried unanimously. MOTION: Upon a motion made by Councilmember Ruesink and a second by Councilmember Lyles, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields voting against, to fund the Arts Council Affiliates $100,000 from HOT tax. The motion carried. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Lyles, the City Council voted two (2) for and four (4) opposed, with Mayor Berry and Councilmembers Brick, Mooney, and Ruesink voting against, to reduce the allocation to the RVP from $350,000 to $300,000 (same level as FYI 1). The motion failed. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Ruesink, the City Council voted six (6) for and none (0) opposed, to charge staff to research which portion of the $350,000 budgeted for the RVP could be realized by application of the HOT tax. The motion carried unanimously. MOTION: Upon a motion made by Mayor Berry and a second by Councilmember Lyles, the City Council voted six (6) for and none (0) opposed, to fund $50,000 to the George Bush Library and Museum from the HOT tax, reducing the CVB allocation by $50,000. The motion carried unanimously. MOTION: Upon a motion made by Mayor Berry and a second by Councilmember Fields, the City Council voted six (6) for and none (0) opposed, to fund the CVB $1 million from the HOT fund. The motion carried unanimously. MOTION: Upon a motion made by Councilmember Fields and a second by Mayor Berry, the City Council voted three (3) for and three (3) opposed, with Councilmembers Brick, Mooney and Ruesink voting against, to reduce the line item in the Sanitation Fund for Keep Brazos Beautiful by $2,500. The motion failed. RM090811 Minutes Page 4 MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Lyles, the City Council voted one (1) for and five (5) opposed, with Mayor Berry and Councilmembers Brick, Mooney, Lyles, and Ruesink voting against, to strike $10,000 for July 4th fireworks from the General Fund. The motion failed. 2. Adiournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 9:14 p.m. on Thursday, September 8, 2011. Nancy Berry, Mayor ATTEST: Sherry Mtsha b um, City Secretary Y Y RM090811 Minutes Page 5